Frequently Asked Questions - Sales Disclosure
Q:
What information must I have on a deed when I bring it to the Auditor's
Office for processing before it can be recorded?
A: All
deeds must have the following:
1) Notarized signature of seller
(grantor)
2) Legal description of property
3) Name of person who prepared
document
4) Mailing address for tax bill
5) Sales Disclosure Form or Exempt
Transaction Form
Q: What is
the cost for filing a Sales Disclosure Form?
A: There is a $ 10.00 filing fee for a non-exempt transaction.
Q: Do all tax title deeds need a Sales Disclosure Form?
A: All deeds require a Disclosure Form whether exempt or non-exempt. Non-exempt transactions require a $10.00 filing fee; no fee for exempt transactions. (According to I.C. 6-1.1-5.5-3.)
Q:
What information must be on a Sales Disclosure Form?
A: A Sales Disclosure Form must
have the following information:
1) Sellers name and address
2) Buyers name and address
3) Address of property being conveyed
(sold)
4) Date property was sold
5) Sales price of property and
parcel/key number
6) Check conditions of real estate
that apply to sale (if any)
7) Signatures, phone numbers of
buyer and seller, date signed
8) Preparer's name, address, and phone number
Q: Are additional pages required for more than 2 owners or sellers on a Sales Disclosure Form?
A: Yes, if there are more than 2 buyers or sellers, then additional pages must be attached with the name, address, and phone number of the other buyers/ sellers.
Q: Can legal descriptions be attached to the back of Sales Disclosure Forms?
A: Legal descriptions often are too long to fit in the box provided. It is acceptable if they are included on a separate sheet of paper.
Q: What information
must an Exempt Form have on it?
A: An Exempt Form must have the
following information:
1. Buyer or seller signature
2. Buyer and Sellers name, address,
phone number
3. Date
4. Reason for transfer
Q: Why must
I file an affidavit?
A: An affidavit may be filed to
remove name from tax duplicate only due to:
1. Marriage - need to know what
county marriage was held and the date
2. Divorce - need copy of divorce
decree and it must state if wife is retaining married name or taking maiden
name
3. Death - need copy of death
certificate
Q: What information
must a contract have on it?
A: All contracts must contain a legal description, be notarized
and be accompanied with a Sales Disclosure Form. There is a $10 fee.
Q: Are sales disclosure forms required for easements?
A: If money was exchanged for use of the easement, yes a sales disclosure is required.
For more information on Sales Disclosure Forms, click here to see the Indiana Department of Local Government and Finance's FAQs on Sales Disclosure Form 46021.
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