VANDERBURGH COUNTY

DRAINAGE BOARD

SEPTEMBER 1, 2009

The Vanderburgh County Drainage Board met in session this 1^st day of September, 2009 at 5:25 p.m. in room 301 of the Civic Center Complex with President Lloyd Winnecke presiding.

President Winnecke: Okay, at this time we call to order the September 1^st meeting of the Vanderburgh County Drainage Board. We’ll begin with attendance roll call, please.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Here.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Here.

Madelyn Grayson: President Winnecke?

President Winnecke: Here.

President Winnecke: At this time I would entertain a motion to approve the minutes from our previous meeting.

Commissioner Melcher: So moved.

Commissioner Tornatta: Second.

President Winnecke: A motion and a second. All in favor say aye.

All Commissioners: Aye.

President Winnecke: Opposed? The minutes are approved.

(Motion approved 3-0)

President Winnecke: Okay, Bill, drainage plans.

Bill Jeffers: Yes, our first one tonight is the Villas at Cambridge, planned unit development. It’s on your screen, and it’s on the overhead projector here. Basically, it’s a condominium that has several home sites available that have not been sold for condominiums, and it’s going on the Area Plan Commission in a couple of weeks as a planned unit development, PUD. So, we’re asking for preliminary approval of the drainage plan tonight. The plan does conform substantially with the drainage code for a preliminary plan. I’ve sent you a condensed version of my feelings regarding a couple of issues that we want to work out before it comes back to you as a final plan. The design engineer and the applicant are here tonight if they wish to say anything. Otherwise, the County Surveyor’s recommendation is to approve the plan as presented, as a preliminary plan.

Commissioner Tornatta: On the recommendation of the Surveyor, I would make a motion to approve the preliminary plan.

Commissioner Melcher: I’ll second it.

President Winnecke: There’s a motion and a second. Any questions or discussion? Hearing none, all in favor say aye.

All Commissioners: Aye.

President Winnecke: Opposed? Okay, the preliminary plan on The Villas, okay.

(Motion approved 3-0)

Bill Jeffers: Okay, the second plan tonight is Carrie Hills Number Two Subdivision. It’s been before you as a preliminary plan, and there was some discussion. I was out of town, there was some discussion by adjacent property owners. It’s my understanding that they’ve been notified by Matt Wallace, the design engineer, of the meeting tonight and the availability of this final plan for viewing in the County Surveyor’s office. We have not had any negative response, haven’t had any response as a matter of fact. I’ve reviewed the plan, made comments, and Matt Wallace made some minor revisions to my comments, in response to my comments. The County Surveyor recommends approval of the final plan for Carrie Hills Number Two Subdivision. This one is on Summertime Lane.

President Winnecke: Any questions of the Surveyor? In that case, I would entertain a motion to approve the final drainage plan for Carrie Hills.

Commissioner Melcher: So moved.

Commissioner Tornatta: Second.

President Winnecke: A motion and a second. Questions or discussion? Hearing none, all in favor say aye.

All Commissioners: Aye.

President Winnecke: Opposed? Okay, it’s approved.

(Motion approved 3-0)

Bill Jeffers: Matt Wallace, professional engineer, is also with us tonight on the next matter, which is a drainage easement encroachment agreement on behalf of Hahn Realty to encroach an easement in Grant Hills South Subdivision so that some commercial property, the parking lots, it’s to facilitate the parking lots, which would be paved over top of the easement, and the agreement indemnifies the county against any loss or damage that might occur in the parking lot over top of that easement. It’s a standard form. David Miller is familiar with the form, and I got an e-mail from his associate who said that the form appeared to be in proper order as submitted to Madelyn Grayson. I’m asking that it be approved at this time so that it may be recorded.

Commissioner Tornatta: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Any questions or discussion? Hearing none, all in favor say aye.

All Commissioners: Aye.

President Winnecke: Opposed? Okay.

(Motion approved 3-0)

Bill Jeffers: The last item I have is a modification of the work project that we have under bid, out for bid at this time on Kolb Ditch. I would like to add a 20 foot section of pipe approaching the back side of the retaining wall that has the flap gate, flood control gate in it. We’ve been advised that it would be beneficial to add this to reinforce the back side, be able to reinforce the back side of the wall because of the pressure of the water that arrives at the front side. It would allow us to put some solid back fill behind the wall rather than have a free standing wall. So, I’m asking for your permission to include this as an addendum and we will send it out to all those persons to whom we sent the original invitation to bid.

Commissioner Tornatta: Motion to approve.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or discussion? Hearing none, all in favor say aye.

All Commissioners: Aye.

President Winnecke: Opposed? Okay.

(Motion approved 3-0)

Bill Jeffers: A clerical matter, I have a recommendation to approve the claims that have been submitted for maintenance and other work that’s been performed on our regulated drains over the past month. Those claim forms are on your desk, and everything appears to be in proper order.

Commissioner Tornatta: Motion to approve the claims.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or discussion? Hearing none, all in favor say aye.

All Commissioners: Aye.

President Winnecke: Opposed? Okay, the claims are paid.

(Motion approved 3-0)

President Winnecke: Any other business, Mr. Bill?

Bill Jeffers: No, sir.

President Winnecke: Okay.

President Winnecke: Any public comment? At this time I would entertain a motion to adjourn.

Commissioner Melcher: So moved.

Commissioner Tornatta: Second.

President Winnecke: We are adjourned.

(The meeting was adjourned at 5:31 p.m.)

Those in Attendance:

Lloyd Winnecke                        Troy Tornatta                            Stephen Melcher

David Miller                               Madelyn Grayson                     Others Unidentified

Members of Media

VANDERBURGH COUNTY

DRAINAGE BOARD

Lloyd Winnecke, President

Troy Tornatta, Vice President

Stephen Melcher, Member

(Recorded and transcribed by Madelyn Grayson.)