VANDERBURGH COUNTY

DRAINAGE BOARD

OCTOBER 24, 2006

The Vanderburgh County Drainage Board met in session this 24^th day of October, 2006 at 4:55 p.m. in room 301 of the Civic Center Complex with President Bill Nix presiding.

President Nix: Good afternoon. I would like to call to order the Vanderburgh County Drainage Board for Tuesday, October 24, 2006 at 4:55. Good afternoon, Mr. Jeffers.

President Nix: Oh, wait. Excuse me, before I do that, I’ll entertain a motion to approve the minutes of the previous meeting.

Commissioner Musgrave: So moved.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Mr. Jeffers, good afternoon.

Bill Jeffers: Yes, Bill Jeffers, Vanderburgh County Surveyor. We have one drainage plan, which is Villas at Solarbron. It’s towne homes east of the medical facilities out at Solarbron and west of USI campus. I put on your desk a drawing of the, it’s called a site grading plan, but it includes the storm water drainage structures and the open channels, etcetera that drain into the lake. Also, on your table is a site grading plan, overlaid onto an aerial photograph. It shows the existing roads, buildings, lakes and the surrounding terrain, so that you can get an idea about this lake. All the drainage from Solarbron complex goes into two lakes. The eastern most lake that’s shown on that photograph has a breach in the dam that was caused by several strong storms over the last few years. The developer wants to progress with his construction, and since the storm water and any sediment that might be carried off the construction site goes into that lake, we are asking that the breach in the dam be sealed off by a cofferdam, temporary cofferdam with orifices in it to control the run off to a lower rate before it leaves on to the USI campus. The plan includes that. They can’t repair the dam until next summer, because they can’t get compaction over the winter, but they will be stripping off all the existing vegetation and working behind the cofferdam as weather permits. The rest of the plan, and they won’t be occupying the towne homes until after all the cofferdam, until the cofferdam fully controls the run off from the new site. So, with that, I will say that the County Surveyor has reviewed the drainage plan, they comport with the drainage code, and recommend approval. I’ll bring you, if you do approve it, I will bring you a Mylar when the details of the dam construction are complete. They’re being worked on at this time, because it’s very extensive work to take out a dam and put it back in. I don’t have a Mylar cover sheet for that portion.

President Nix: Any public comment on this? Board members?

Commissioner Musgrave: Are you ready for a motion?

President Nix: I’ll entertain one.

Commissioner Musgrave: Motion to adopt the recommendation of the Surveyor.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

Bill Jeffers: You have on your desks, I believe, wait, Charlie, do you have those? Charlie Alvey will bring you two copies, original copies of the Keil Ditch and Sonntag Stevens ditch professional services contract with Morley Associates, Incorporated. I believe these are the same documents that were reviewed by your County Attorney yesterday. The agreement only covers, the agreement, if entered into, will only cover part one of the services described on exhibit B. There is no exhibit A, because that was a 2007, or it was a 2006 and 2007 rate schedule, and there was some differences in the wage rates from year to year. I simply asked that that be eliminated from the contract, and give us a lump sum of each of the functions that are contemplated to be completed under the contract. It’s all going to be done in 2007 anyway. So, just give me a lump sum. That’s why there’s no exhibit A. There is a price listed for each of the items that are contemplated by the contract.

Commissioner Musgrave: Right here?

President Nix: Mr. Ziemer, do you have any comments on that?

Ted C. Ziemer, Jr.: No, it’s alright by me. I just, since I saw exhibit B and I didn’t see exhibit A, I wondered. But, you can call it exhibit B if you want to, and that’s fine.

Bill Jeffers: Yes, it was just a convenience. Do away with exhibit A, give me a lump sum price in exhibit B. It should be clearly stated, according to Mr. Ziemer, and I agree 100 percent, that on execution of this agreement by the Vanderburgh County Drainage Board, we are only agreeing to Morley’s services for part one, as described in exhibit B. Anything further than that will be negotiated at a future time, if we wish to extend the contract. With that, the County Surveyor recommends approval of the Keil Ditch and Sonntag Stevens ditch professional services contract with Morely and Associates, Incorporated.

President Nix: Comments, questions from the Board? Excuse me, Mr. Ziemer?

Ted C. Ziemer, Jr.: Did he mention the certificate of insurance? I will just tell you, I do have it–

Madelyn Grayson: Mr. Ziemer, your microphone’s not on.

Bill Jeffers: That little red light has to come on. These new buttons–

Ted C. Ziemer, Jr.: You brought it by my office, and I have given it to the recording secretary. So, that’s alright.

Bill Jeffers: And it is satisfactory?

Ted C. Ziemer, Jr.: It is satisfactory.

Bill Jeffers: Thank you.

President Nix: Comments from the Board? I’ll entertain a motion.

Commissioner Musgrave: Motion to adopt the recommendation of the Surveyor.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

Bill Jeffers: The last item I have is just your typical maintenance claims for the regulated drains, work that’s been completed on spraying, mowing, etcetera for your annual maintenance of our ditches. Everything is in order, the paperwork is attached, and they have been inspected by our inspectors. The County Surveyor recommends payment of those claims to the contractors.

Commissioner Shetler: So moved.

Commissioner Musgrave: Second.

President Nix: All in favor?

All Commissioners: Aye.

Bill Jeffers: Those are on your desk for your signature.

President Nix: Okay, is that it?

Bill Jeffers: That’s it, sir.

Commissioner Musgrave: Motion to adjourn.

President Nix: Well, let me ask first for public comment? Seeing none.

Commissioner Musgrave: I just got excited.

President Nix: Commissioner, go ahead. Oh, wait, excuse me, I’m sorry, Marissa Nichoalds has something. This is a carry over from the last meeting.

Marissa Nichoalds: Yes, I wanted to let everyone know that the Old Courthouse Foundation will be holding a fundraiser this Sunday, October 29^th from 12:00 p.m. until 2:30 p.m. in conjunction with Trick or Treat on Main Street and the Old Courthouse Catacombs. The Catacombs will be open for two dollars per person per entry to tour a non-scare show. So, parents can bring their children down and tour the dungeon of the Old Courthouse. Also, we’re going to open up the Old Courthouse and let people tour the facility to see what the insides look like and get an idea of what we hope to do with the building in the future.

President Nix: Thank you.

Commissioner Musgrave: And after that public service announcement–

Bill Jeffers: Well, wait a minute, I would encourage everyone to attend that, because maybe we’ll raise enough money to pay for that extra hour we just rolled over into.

Commissioner Musgrave: Different accounts, entirely. Motion to adjourn.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: We are adjourned.

(The meeting was adjourned at 5:03 p.m.)

Those in Attendance:

Bill Nix                                      Cheryl Musgrave                      Tom Shetler, Jr.

Bill Jeffers                                 Ted C. Ziemer, Jr.          Marissa Nichoalds

Madelyn Grayson                     Others Unidentified                   Members of Media

VANDERBURGH COUNTY

DRAINAGE BOARD

Bill Nix, President

Cheryl A.W. Musgrave, Vice President

Tom Shetler, Jr., Member

Recorded and transcribed by Madelyn Grayson.