VANDERBURGH COUNTY

DRAINAGE BOARD

OCTOBER 13, 2009

The Vanderburgh County Drainage Board met in session this 13^th day of October, 2009 at 6:57 p.m. in room 301 of the Civic Center Complex with President Lloyd Winnecke presiding.

President Winnecke: We’ll quickly convene the October 13^th meeting of the Vanderburgh County Drainage Board. We’ll begin with attendance roll call, please.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Here.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Here.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes. Here, I’m sorry. A lot of yes and no’s tonight. Sorry about that.

Commissioner Melcher: Is that a vote?

President Winnecke: Mr. Jeffers?

Bill Jeffers: Good evening, Commissioners. I would like to move forward with the new drainage plans for the Evansville-Vanderburgh County School Corporation new middle school and high school. On your screen you have the location, it’s north of Old State Road, east of Highway 41, west of Peck Road, south of Baseline, inside the purple configuration. Here are the plans, they were submitted by Jim Farney, a professional engineer from Bernardin Lochmueller and Associates. I got a long e-mail from John Stoll who had reviewed them with regard to roads, streets, etcetera, also some drainage comments. I reviewed the, his notes as well, and there are a few concerns, so I’m bringing them to you as a preliminary plan. I have talked to Mr. Farney about the concerns, some of them have to do with the pipe material, some type of new, plastic pipe that John and I are not familiar with, but I want to assure you that the reason for using that particular style of pipe is because you get low impact development points for green building. So, we’re going to take a closer look at that, and we may be back to you to ask you to waive the requirements, the specification requirements of the drainage code, because they were written in 1994, before this type of material was available. We will definitely get statements from the engineer and the manufacturer as to the appropriateness of the material, and get something from the School Corporation taking responsibility for the maintenance. Of course, it’s on their private property, so they will be doing that. With that, I’ll say that the drainage plans substantially comport with the requirements for a preliminary drainage plan, and the County Surveyor recommends approval.

President Winnecke: Other questions or discussion?

Commissioner Melcher: I’ll move to approve.

Commissioner Tornatta: Second.

President Winnecke: A motion and a second. Questions or discussion at this time? Hearing none, all in favor say aye.

All Commissioners: Aye.

President Winnecke: Opposed?

(Motion approved 3-0)

President Winnecke: Okay, next item, Bill.

Bill Jeffers: Next item is the Vectren power line, no, wait, CVS Pharmacy, excuse me, at Grant Hill South. It will come up on your screen in a moment. That’s at Boonville-New Harmony Road. I believe the address is something like 511 East Boonville-New Harmony Road. It’s right at U.S. 41, nonetheless. This drainage plan includes an easement encroachment agreement, which Madelyn Grayson has on her desk, along with the necessary paperwork. I received confirmation from the County Attorney that it was all in order, along with the certificate of insurance, etcetera. I have reviewed the plans for CVS Pharmacy, Lot One, Grant Hill South. It’s the lot with Grant Hill South written in it on your screen, coincidentally.

President Winnecke: It’s been a long day, but not that long, Bill.

Bill Jeffers: The plans basically are a modification of what you’ve already approved for final drainage plan. They just have made some minor modifications to suit CVS. It was going to be Walgreen’s, now it’s going to be CVS. So, there’s nothing real significant about the changes, and the County Surveyor recommends approval of those plans.

Commissioner Tornatta: So moved.

Bill Jeffers: Oh, Tom Keith is the engineer on that, and he’s here in the audience.

President Winnecke: We have a motion, do we have a second?

Commissioner Melcher: Second.

President Winnecke: Questions or discussion relative to the CVS Pharmacy at Grant Hill South? Hearing none, all in favor say aye.

All Commissioners: Aye.

President Winnecke: Opposed?

(Motion approved 3-0)

President Winnecke: Okay, thank you, Bill.

Madelyn Grayson: Did that approve the drainage easement encroachment agreement also?

Bill Jeffers: I guess a separate motion to accept the drainage easement encroachment agreement.

Commissioner Tornatta: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or discussion? Hearing none, all in favor say aye.

All Commissioners: Aye.

President Winnecke: Opposed?

(Motion approved 3-0)

President Winnecke: Thank you.

Bill Jeffers: That came with a check to cover the recording, and that will be recorded tomorrow.

Bill Jeffers: The last item I have is Vectren power line poles along Nurrenbern Ditch just on the east side of Enterprise Park Drive immediately north of Oak Hill, of Oak Grove Road, which is just east of I-164. This is one of their substations. They have expanded it since this picture was taken, they’ve expanded out to the north, up to their property line and out to the east towards I-164. They’re going to put a new power line running all the way down from, I think, Division, or Lloyd Expressway, up alongside Nurrenbern Ditch. This is a high transmission line. They’re going to bring power out of this substation across our ditch. In order to accommodate the best location for those power poles, I have a list here from Gary Thene, who is the professional engineer for the electric, he’s Electric Transmission Engineer for Vectren, and he’s asking that those poles be located approximately 15 feet from the top of the bank, up to 30 feet from the top of the bank. All of those are within our 30 foot right-of-entry, which we normally like to keep open, but the way he’s going to situate those poles close to the bank he’s also going to place rip rap alongside the installations to protect the embankment. The Hirsch Brothers Farms are graciously going to plant a gras strip underneath the power line so that our maintenance vehicles can come in and maintain that ditch along the grass strip without any interference from the power line, which is very high up in the air, or crops. So, it all seems to work out. It has not been, this is not a final plan. The reason I bring it to you tonight is that Vectren does not want to invest any engineering time or money into designing this line unless they have a commitment from us that we will allow them to locate, let me get it here, one, two, three, four, five, six poles within 15 to 30 feet of the top of the bank. Some of them may be slightly, a little bit closer to the top of the bank, in that location from Oak Grove Road north to Morgan Avenue. We have done this before with billboards and power poles, and we have been able to work around it. The County Surveyor recommends that they be allowed to do that, and that you make some sort of a motion to that effect so that they will move forward with the engineering. Otherwise they won’t. I think it’s a good idea. Let’s see, Mr. Don Fuchs is here in the audience representing the Hirsch’s, and is Mr. Thene here tonight? It doesn’t appear that he is, but he has sent all of the information to me that I needed to make the recommendation positive.

Commissioner Melcher: Okay, I make the motion with your approval to approve this.

Commissioner Tornatta: Second.

President Winnecke: A motion and a second. Questions or discussion? Hearing none, all in favor say aye.

All Commissioners: Aye.

President Winnecke: Opposed?

(Motion approved 3-0)

President Winnecke: Okay, thank you.

Bill Jeffers: I have no claims to bring to you, I have no further business to discuss with you. So, I guess, I’m done.

President Winnecke: I neglected to ask for a motion to approve the minutes from our previous meeting.

Commissioner Tornatta: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or discussion? Hearing none, all in favor say aye.

All Commissioners: Aye.

President Winnecke: Opposed?

(Motion approved 3-0)

President Winnecke: Okay, any public comment to come before the Drainage Board? Hearing none, I would move for adjournment.

Commissioner Tornatta: So moved.

Commissioner Melcher: Second.

President Winnecke: We are adjourned.

(The meeting was adjourned at 7:07 p.m.)

Those in Attendance:

Lloyd Winnecke                        Troy Tornatta                            Stephen Melcher

Bill Jeffers                                 Kathryn Schymik                      Madelyn Grayson

Others Unidentified                   Members of Media

VANDERBURGH COUNTY

DRAINAGE BOARD

Lloyd Winnecke, President

Troy Tornatta, Vice President

Stephen Melcher, Member

(Recorded and transcribed by Madelyn Grayson.)