VANDERBURGH COUNTY

DRAINAGE BOARD

MARCH 7, 2006

The Vanderburgh County Drainage Board met in session this 7^th day of March, 2006 at 4:29 p.m. in room 301 of the Civic Center Complex with President Bill Nix presiding.

President Nix: Good afternoon. I would like to call to order the Vanderburgh County Drainage Board, Tuesday, March 7, 2006 at 4:29.

President Nix: I will entertain a motion to approve the minutes of the previous meeting.

Commissioner Musgrave: So moved.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Mr. Jeffers?

Bill Jeffers: Your first drainage plan is Mystic Creek PUD. The plan is on your desk. The person preparing the plan is Justin Shofstall for Andy Easley Engineering. He’s here in the audience to answer your questions, if you should have any. During your Commissioners meeting you approved the street plans at the recommendation of the County Engineer. The County Surveyor has reviewed the final drainage plan and recommends approval of it as well. If you approve the drainage plan, there is a signature block on the same Mylar that’s still on your desk with the highway plans for your signature, over here by Commissioner Shetler.

President Nix: Questions?

Commissioner Musgrave: This meets–

Bill Jeffers: Yes, it meets the requirements of the drainage code and has the County Surveyor’s recommendation.

President Nix: Questions anyone? I’ll entertain a motion.

Commissioner Shetler: So moved.

Commissioner Musgrave: Second.

President Nix: All in favor?

All Commissioners: Aye.

Commissioner Nix: This is the Mylar for the next one?

Bill Jeffers: Yes.

President Nix: Just put those together.

Bill Jeffers: The next item is Cayman Ridge, section two. It’s a very simple, revised final drainage plan that is required by the developer so he can change the layout of an intersection of two streets. It’s as simple as that. The developer, Bob Hatfield, is in the audience to answer any questions, should you have any. He’s accompanied by his engineer, Jim Morley, Jr. The County Surveyor has reviewed the plans, found them to comply with the drainage ordinance, and recommends approval.

President Nix: Questions?

Commissioner Musgrave: Move approval.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Thank you.

Bill Jeffers: The next item is the Reserve Townhome Condominiums. It’s located on Virginia Street behind Sam’s Wholesale Club. There’s apartments behind the wholesale club, and then there’s an empty field and the condominiums will be developed east of the apartments. Directly across the street from the lot that was mowed by the County Highway department for which you received repayment, to give you an idea of where it’s at. This is a final plan. The County Surveyor has reviewed it and found it complies with the drainage ordinance and recommends approval with the condition that because the drainage facilities will be connected to Virginia Street, existing infrastructure in Virginia Street, that the County Engineer will subsequently approve the connection. In other words, the County Engineer trumps the County Surveyor when you start connecting to existing infrastructure in a street.

President Nix: Okay.

Bill Jeffers: So, those plans will come back to you, you know, and John Stoll will say, yes, I approve the connection to Virginia Street, there’s a 54 inch trunk line out there. When he approves those, your approval will become effective.

Commissioner Musgrave: Mr. Jeffers, I’ve heard some chatter about an apartment complex behind Sam’s, and a need to get the right-of-way from Columbia. Is that this apartment complex?

Bill Jeffers: The one immediately behind Sam’s, I think they’re still negotiating some right-of-way for Columbia. On this project that’s designed by Jim Farney from Bernardin Lochmueller and Associates, the right-of-way is dedicated on the plat–

Commissioner Musgrave: Okay.

Bill Jeffers: –or on the drawing. They’re working out some green space requirements. The green space that will separate the condominium project’s buildings from Columbia, and the green space out on Virginia Street are the final two items that are being worked out.

Commissioner Musgrave: Alright, so there is no dispute regarding right-of-way and Columbia Street–

Bill Jeffers: For this project.

Commissioner Musgrave: –for this project?

Bill Jeffers: Not to my knowledge.

Commissioner Musgrave: Move approval.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Thank you.

Bill Jeffers: The next item is Parkview Care Center. It’s located on St. Joe Avenue, immediately north of Diamond Avenue and across the street from the new Rural King, which took the old deserted K-Mart property. That’s to give you an idea of where it’s at. It’s on your photographs that I’ve turned in with the agenda. This is an expansion of an existing adult care facility. The design engineer, Jon Kipling, is in the audience should you have any questions. It was prepared under, by Morley and Associates, by Jon Kipling. The County Surveyor has reviewed the plan and recommends approval of the final plan for Parkview Care Center.

President Nix: Questions from the board?

Commissioner Musgrave: Motion to approve.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

Bill Jeffers: That Mylar is on your desk for your signatures.

President Nix: Okay.

Bill Jeffers: The next drainage plan is Shoe Carnival distribution center on Highway 57 across from the Vanderburgh Industrial Park. While this is a final plan, the County Surveyor still has some concerns about a 48 inch pipe that passes under Highway 57, and I’m still talking with the design engineer about some head loss, possibilities of head loss that might back water up in to Vanderburgh Industrial Park. They are looking at an alternate layout, or upsizing the pipe. Other than that, the entire plan meets the requirements of a drainage plan under our code. I’m recommending approval of the plan so that they can get a foundation release and start working in this weather. We’ve got some real good construction weather right now. Their foundation work will not affect the drainage plan.

President Nix: On this additional work, will you come back before this board–

Bill Jeffers: Yes, I will.

President Nix: –for final approval?

Bill Jeffers: What I need to do, the reason there’s a hold up here, I usually consult with Mike Wathen about a few issues that affect Vanderburgh Industrial Park, because he has a real keen insight on this particular waterway and the water that previously was backed up by a beaver dam and so forth. I don’t want to do anything that backs water up into Vanderburgh Industrial Park.

President Nix: Please don’t.

Bill Jeffers: I found Mike Wathen’s advice to be really on, you know, and when he comes back, he’s off this week, when he comes back I’ll be able to finish up that review with the consulting engineer.

President Nix: Okay, and you will, once again, come back in front of the board for final approval?

Bill Jeffers: I will let you know it’s all final final. Right now I’m just trying to get a foundation release so they can get to work.

President Nix: Okay.

Commissioner Musgrave: Motion to approve, contingent on plans being brought back to us at a later date.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

Bill Jeffers: There is no Mylar to sign on that one until it’s final.

Bill Jeffers: The next item is to receive the Surveyor’s annual report on regulated drains. There’s five copies there for your bedtime reading. Basically, it gives the condition of the regulated drains, some other information about FEMA’s floodplain maps, some long term water quality improvement projects I would like to pursue, and a lot of other information that you can read at your leisure. In the back you will find a notice to bidders that I’m going to ask you sign here in a moment, along with an appendix of requests for proposals from engineering consultants that I would like you to consider here in a moment for work to upgrade our legal drains on the east side of Evansville. So, just receive that report and that brings us to the specifications–

Bill Jeffers: – this year that are prepared to send out to all the prospective bidders to tell them what work we want to do on the ditches this year. This is standard stuff, general specifications and special provisions.

President Nix: Do we need a motion to accept this annual report?

Ted C. Ziemer, Jr.: Yeah, I would.

Commissioner Musgrave: So moved.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

Bill Jeffers: Yes, that annual report is required by statute on an annual basis. Those specifications I would like you to receive them, and if, for some reason, you don’t want to keep them in your files, please return them and we’ll use them along with the other ones we’ve produced to send out to the bidders. We won’t be sending those out for another week or so.

Commissioner Musgrave: This is the same thing that you do every year? There’s nothing different?

Bill Jeffers: They are updated every year, but, basically, it’s the same process. The general specifications are identical to the previous years. Special provisions are upgraded each year to address special conditions that we find to exist in the ditches year to year.

Commissioner Musgrave: Okay.

Bill Jeffers: But, they’re basically the same. Then there’s bid forms in there that are prescribed by the State Board for receiving bids.

President Nix: Mr. Jeffers?

Bill Jeffers: Yes, sir?

President Nix: You had mentioned something about RFP’s for engineering, do you see this as being three engineering firms, five, two, one? What’s your feel on that?

Bill Jeffers: Okay, on the requests for proposals, I’ve never done that before, and to my knowledge Vanderburgh County Surveyor has never done that before. So, we propose to use the list of consultants from the County Engineer’s office. People known to do this type of work. We ask that you approve our sending out to all of those on that list, there may be 15 of them, or so, and see who responds.

President Nix: Okay.

Bill Jeffers: Then, we’ll have a review process where we narrow it down to those who we feel could best address...we have a list of criteria that we’re going to use, that’s in your report, on how we’re going to determine who is most likely to give us the best service–

President Nix: Thank you.

Bill Jeffers: –for the dollar.

President Nix: Thank you.

Bill Jeffers: First, I need you to authorize the notice to bidders, which I believe you have a clean copy up there with the Auditor, and sign that so that we may advertise twice over the next few weeks and receive those bids and open them here on April 4^th.

Commissioner Musgrave: So moved.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Opposed?

Bill Jeffers: There’s another document on your desk at this time, in front of the Auditor, to authorize the request for proposals for engineering services. As I said, we will mail those out to everyone who’s on the County Engineer’s list. I would ask that you approve that and sign that document.

Commissioner Shetler: So moved.

Commissioner Musgrave: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Opposed?

Bill Jeffers: The only thing I would add, is if you see there’s someone not on the list in John Stoll’s office that you would like me to also send those out to, let me know in the next few days and they’ll go out to those persons too.

President Nix: Has Mr. Stoll had a chance to review that list?

Bill Jeffers: It’s his list.

President Nix: Oh, thank you. Okay.

Bill Jeffers: We received, we asked him to send his list over.

President Nix: I thought maybe you had just gotten some–

Bill Jeffers: Yes, sir. If you find that there’s someone else you would like to send out the request, we’ll be glad to send them too.

Bill Jeffers: That takes care of everything, other than the claims that I have from the Union Township Ditch Association for work in 2005 on two ditches. Attached is paperwork showing that they were inspected and approved by the County Surveyor.

Commissioner Musgrave: Do you need a motion to approve the claims?

President Nix: I would think that we would.

Commissioner Musgrave: So moved.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Opposed. Mr. Jeffers, is that all?

Bill Jeffers: That’s all I have unless you have anything.

President Nix: Thank you.

President Nix: I would like to ask anyone from the public, if they have any public comment at this time to please step forward. If not, I will entertain a motion to adjourn.

Commissioner Shetler: So moved.

Commissioner Musgrave: Second.

President Nix: All in favor?

All Commissioners: Aye.

(The meeting was adjourned at 4:43 p.m.)

Those in Attendance:

Bill Nix                                      Cheryl Musgrave                      Tom Shetler, Jr.

Bill Jeffers                                 Ted C. Ziemer, Jr.                    Madelyn Grayson

Others Unidentified                   Members of Media

VANDERBURGH COUNTY

DRAINAGE BOARD

Bill Nix, President

Cheryl Musgrave, Vice President

Tom Shetler, Jr. , Member

Recorded and transcribed by Madelyn Grayson.