VANDERBURGH COUNTY

DRAINAGE BOARD

JUNE 12, 2007

The Vanderburgh County Drainage Board met in session this 12^th day of June, 2007 at 4:10 p.m. in room 301 of the Civic Center Complex with President Bill Nix presiding.

President Nix: Good afternoon. I would like to call to order the Vanderburgh County Drainage Board, June 12, 2007 at 4:10.

President Nix: I will entertain a motion to approve minutes of the previous meeting.

Commissioner Tornatta: So moved.

Commissioner Musgrave: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Mr. Jeffers, good afternoon to you, sir.

Bill Jeffers: Good afternoon. This afternoon we have only one drainage plan on our agenda for approval. It’s the Solarbron lake reconstruction plan. You’ll recall last, oh, last fall I think it was, we had asked them to repair the dam, because they are adding on some more housing in this area to the south of the dam, and the lake serves as the storm water detention for the entire development before it discharges into the University of Southern Indiana property. The dam had been breached by some of the larger storms in the last few years, approximately right here, and we asked that they repair that as part of our approval of their adding more housing. They took temporary measures over the winter that were sufficient to hold back the water, with sheet piling and so forth. You approved that. Now, they come back to you with this plan that’s on your desk that is a long term solution for the problem. Essentially, reconstructing the dam. You can see the water level as it is today, after the repair they show you the water level will be essentially the same, but it will be a controlled situation where the outflow is reduced to a degree that the off channel downstream facilities can handle. We only suggest to them that when they adjust this water level, that they also in their plan make provisions for maintaining the new shore line so that it’s grassy and persons can walk around it and conduct the necessary maintenance to prevent future problems that might arise if it’s not maintained properly. Other than that, we have reviewed the plan, find it sufficient, and ask that you, and recommend that you approve it.

President Nix: Questions, concerns?

Bill Jeffers: Mr. Darrell Helfert is the engineer on the project who submitted it. He’s here in the audience should you have any questions.

Commissioner Musgrave: I’ll move to adopt the recommendation of the County Surveyor.

Commissioner Tornatta: Second.

President Nix: All in favor?

All Commissioners: Aye.

Bill Jeffers: Another item that I have, I don’t have any ditch claims for maintenance work this week, but I do have in the blue folder between Commissioner Musgrave and Commissioner Nix, underneath the plans there, there’s a blue folder, it has two original copies of a proposed agreement between American Structure Point, Incorporated, formerly known as American Consulting Engineers, who we have under contract for the study of the East Side Urban drain and recommendations, which, by the way we’re already acting on some of those recommendations. We have cleaned out Stockfleth Ditch, we have cleaned out the Wabash Eerie Canal, and five of the six pipes, which effectively took the obstructions out of there, and you can now see when you go across the bridge at Burkhardt Road you can look down through there and see the water level has been lowered over a foot. We can now go in and inspect those pipes, etcetera. We’re working on some of their other recommendations. However, you’ll recall that earlier this year we had some negotiations with Indiana Department of Transportation and the City Engineering Department with regard to the pipe under the intersection of Green River Road and Morgan Avenue, and we are committed, to the tune of $500,000, to replace that with a sufficient culvert that will carry the 100 year flow. That culvert is under design by engineers working for INDOT, however, part of our negotiations resulting in us committing to paying for the permitting, because the pipe was not part of the surface improvements that INDOT was going to make. It’s a drainage improvement that we’re requesting, so, they asked us to pay for the permitting that might become necessary for construction in the floodway permit from the Indiana Department of Natural Resources. They propose a lump sum fee of $4,255 for that service, which is reasonable. With regard to overall section 404 permitting and 401 water quality certification that may arise with the Indiana Department of Environmental Management and the Corp of Engineers, that would cost an additional lump sum $2,365, if it should come into play. There’s still some question about whether those two permits are necessary, but that’s a call that’s made IDEM and the Corp of Engineers, not by us. So, the total amount of compensation under this supplemental agreement number one will not exceed $6,200, excuse me, $6,620. We are obligated to do this, and the County Surveyor recommends approval of this supplemental agreement and the signatures affixed.

President Nix: Just curious, where would that money come from, Mr. Jeffers?

Bill Jeffers: That will come out of East Side Urban drainage funds, which are paid by the East Side Urban drainage assessment.

President Nix: Thank you.

Bill Jeffers: There are sufficient funds.

President Nix: Questions from the board? I’ll entertain a motion.

Commissioner Musgrave: Move approval.

Commissioner Tornatta: Second.

President Nix: All in favor?

All Commissioners: Aye.

Bill Jeffers: I will pass along to INDOT that you have approved that. They were rather antsy about us committing to that. Even though we told them we committed, they wanted to see it in this form. So, they will be happy to see that.

Bill Jeffers: The only other item of business that I have is to remind everyone here, and everyone listening that the Southern Indiana Builder’s Association is conducting their Parade of Homes this week. Those homes are open to the public. Anyone who would like to see a new home built by quality builders in southern Indiana may do so. If you need any information on it, call Southern Indiana Builders Association, 479-6026 for maps of where the different subdivisions are, etcetera, and to remind the Commissioners that their banquet’s tonight. It’s always a good time.

President Nix: Thank you, Mr. Jeffers.

Bill Jeffers: Thank you.

President Nix: Any other business to come before the board?

President Nix: Anyone like to address the board for public comment? If not–

Commissioner Musgrave: Motion to adjourn.

Commissioner Tornatta: Second.

President Nix: All in favor?

All Commissioners: Aye.

(The meeting was adjourned at 4:16 p.m.)

Those in Attendance:

Bill Nix                                      Troy Tornatta                            Cheryl Musgrave

Bill Jeffers                                 Ted C. Ziemer, Jr.          Madelyn Grayson

Others Unidentified                   Members of Media

VANDERBURGH COUNTY

DRAINAGE BOARD

Bill Nix, President

Troy Tornatta, Vice President

Cheryl A.W. Musgrave, Member

(Recorded and transcribed by Madelyn Grayson.)