VANDERBURGH COUNTY

DRAINAGE BOARD

AUGUST 15, 2006

The Vanderburgh County Drainage Board met in session this 15^th day of August, 2006 at 3:46 p.m. in room 301 of the Civic Center Complex with President Bill Nix presiding.

President Nix: Do you have an agenda?

Bill Jeffers: It was so short I didn’t bring one.

Madelyn Grayson: Here are some.

President Nix: Good afternoon. I would like to call to order the Vanderburgh County Drainage Board, Tuesday, August 15, 2006 at 3:46. Good afternoon, Mr. Jeffers.

President Nix: Oh, wait, I’ll entertain a motion to approve the minutes of the previous meeting.

Commissioner Shetler: So moved.

Commissioner Nix: Second. All in favor?

Commissioner Shetler: Aye.

President Nix: Aye.

President Nix: Mr. Jeffers, good afternoon.

Bill Jeffers: Good afternoon, Mr. Nix, Mr. Shetler. I’m going to withdraw Shoe Carnival Distribution Center from today’s agenda, and bring it back to you, for some flood plain issues I haven’t resolved yet. Nothing critical, just some flood plain issues.

Bill Jeffers: So, we can move to the signing of contracts, the contract with Clark Dietz for completion of a construction plan for Pond Flat Main. The funding is in place for the work that will be completed this year. The funding will be in place for the work that will be completed next year. It’s broken down into two time frames. There is a representative here from Clark Dietz, should you have any questions. Basically, it’s a critical plan that needs to be done because of the chronic flooding in the watershed that’s served by Pond Flat Main. We received complaints today, Baseline Road, etcetera being flooded. We’re trying to work that out with this plan. I believe your attorney has reviewed both the contract and the certificate of insurance. We have copies of those available, if you need them. The two original copies of the contract are on your desk, in front of Commissioner Shetler.

Ted C. Ziemer, Jr.: The only thing we will need is an original of the certificate of insurance for the Commissioners file. One which has an ink signature on it.

Bill Jeffers: Do we have that?

Charlie Alvey: That’s being mailed. The checks in the mail.

Bill Jeffers: It’s in the mail from Clark Dietz.

President Nix: Thank you.

Bill Jeffers: The County Surveyor recommends entering into the contract.

Commissioner Shetler: Bill, a little more specifically, when you said off of Baseline Road, whereabouts?

Bill Jeffers: We have repeated complaints, and they’re justified, for the flooding of Baseline Road at Korff Road–

Commissioner Shetler: Uh-huh.

Bill Jeffers: –where Peck Road and Korff Road intersect Baseline Road. There’s an area that’s served by an undersized culvert.

Commissioner Shetler: Okay.

Bill Jeffers: I believe the County Engineer is working on that. There’s some undersized or clogged roadside ditches, the County Engineer and the County Highway Department are working on that. But, overall, that entire watershed is served by Pond Flat Main, and as fast as you can get the water down there through your roadway drainage systems, Pond Flat Main itself still needs to be improved to receive that water and convey it as fast as possible to the west to help alleviate some of this chronic flooding. Both the farms fields, residential properties and county roadways.

Commissioner Shetler: Alright, thank you, Mr. Jeffers.

Bill Jeffers: Yes, sir.

Commissioner Shetler: So moved.

President Nix: Second. All in favor?

Commissioner Shetler: Aye.

President Nix: Aye.

Bill Jeffers: The only other item that I have today is associated with Shoe Carnival. I believe you guys went to a ground breaking of their office complex in Cross Pointe. The parking lot that they’re going to build must be paved atop a platted drainage easement, and that’s fine. It’s a piped drainage easement. But, we require an encroachment agreement whereby the owner, and all subsequent owners, agree to take all the risk associated with paving over that drainage easement, all future repairs, replacements, and any other liabilities that may arise from placing a parking lot atop a drainage easement. That agreement has been submitted to your Recording Secretary, along with a check to cover the cost of recording. She forwarded the agreement, the form of the agreement to your attorney, and I received an e-mail indicating that it is in proper legal form. The County Surveyor recommends that you sign that agreement and enter into that easement encroachment agreement with the developers of that project.

Commissioner Shetler: So moved.

President Nix: Second. All in favor?

Commissioner Shetler: Aye.

President Nix: Aye. Anything else, Mr. Jeffers?

Bill Jeffers: Not from me, sir.

President Nix: I’ll entertain a motion to adjourn.

Commissioner Shetler: So moved.

President Nix: Second. All in favor?

Commissioner Shetler: Aye.

President Nix: Aye.

(The meeting was adjourned at 3:50 p.m.)

Those in Attendance:

Bill Nix                                      Tom Shetler, Jr.                        Bill Jeffers

Bill Fluty                                    Ted C. Ziemer, Jr.            Madelyn Grayson

Others Unidentified                   Members of Media

VANDERBURGH COUNTY

DRAINAGE BOARD

Bill Nix, President

Tom Shetler, Jr., Member

(Recorded and transcribed by Madelyn Grayson)