VANDERBURGH COUNTY

DRAINAGE BOARD

AUGUST 1, 2006

The Vanderburgh County Drainage Board met in session this 1^st day of August, 2006 at 4:02 p.m. in room 301 of the Civic Center Complex with President Bill Nix presiding.

Madelyn Grayson: We do not have any minutes to approve. They will be ready for the next Drainage Board meeting.

Commissioner Musgrave: Is somebody getting Bill?

Ted C. Ziemer, Jr.: He was here.

Brenda Jeffers: He was here?

Ted C. Ziemer, Jr.: Yes.

Brenda Jeffers: Okay, I’ll peek out in the hall.

Unidentified: He just stepped out.

Commissioner Musgrave: Mr. Jeffers?

Bill Jeffers: Yes. Good afternoon.

President Nix: Good afternoon. I would like to call to order the Vanderburgh County Drainage Board meeting, Tuesday August 1, 2006 at 4:02. There are no minutes of the previous meeting ready yet, so we’ll approve those at the next meeting. Mr. Jeffers, you have the floor.

Bill Jeffers: Thank you, President Nix. I would just like to plug National Night Out. You guys may have talked about it during the Commissioners meeting. I wasn’t here. But, it’s a wonderful partnership between the Evansville Police Department and the neighborhood associations and the community. It takes place, if you’re in the East Sector, at Lorraine Park. Also another one at Aiken Park, and the one that our office goes to with the West Side Improvement Association is in Garvin Park. It’s a lot of fun for kids, they have clowns, face painting, free food, free hot dogs, cokes, sometimes they have little train rides, they show off their K-9 corpse, Corp, excuse me.

Commissioner Musgrave: Dead dogs?

Bill Jeffers: Sorry, that’s the City Council that deals with the dog pound. No, they show off their K-9 Corp, and their Bicycle Corp and things like that. It’s really a great time, for the kids especially.

Ted C. Ziemer, Jr.: I have a museum project I wanted to talk about. Would this be the appropriate time to do that?

Bill Jeffers: Okay.

President Nix: Moving right along.

Bill Jeffers: Moving right along.

Bill Jeffers: Chadwick Estates is comprised of Chadwick Estates and Chadwick Place. I’m taking them both at one time, although they’ll go to Area Plan Commission as two plats. Our office reviewed them as one drainage system, because it’s all integrated, but we will be approving... you’ll need two motions, one for Chadwick Place and one for Chadwick Estates. Again, I reviewed everything as one unit, because it’s all interconnected. It’s located on Peck Road between Boonville-New Harmony Road and Baseline Road behind and north of Scott School. It’s sandwiched in between some other developments. It’s use of what you might call infill development of agricultural ground. It’s surrounded, along the roadways, by other residential development, and then the vast majority of the property in the neighborhood is still agricultural. There is some concern by agricultural property owners, so, we took a great deal of time discussing this with the developers engineer, and there is still opportunity for quite a bit of refinement. This is a preliminary plan, and if anything comes up tonight, or at Area Plan Commission from abutting property owners regarding any conditions that we have overlooked, we still have the opportunity for refining the plan and adding any details required to bring it into complete satisfaction with regard to all the concerns. What we found in the past with two other subdivisions north of here that flow through here, is that a lot of the concern was justified by the property owners, especially at the intersection of Korff Road and Baseline Road where there is flooding on a regular basis. But, we also found that after we required detention basins in those other developments, we got letters from property owners saying that the situation was better after development of those detention basins than before. There are still some problems down there. There is still a problem that we should address through our road system, or whatever system of drainage, including the regulated drains that serve that area. There is still room for improvement, but I think it’s separate from the development of these two projects, because these two projects, I believe, will improve the situation by capturing and detaining storm water runoff and releasing it at a lower rate. The concerns I still have are along Peck Road. There’s three large lots, lots one, two and three, which, as you can see, are right at two acres apiece. The developer and his consulting engineer are still working with Area Plan Commission, because EUTS would like to see shared access with at least two of the three lots. So, we’re waiting for final plans on that to determine the pipe sizes of those driveway pipes. Other than that, the preliminary system you are looking at here meets all the requirements of the drainage code. I have reviewed it and recommend approval. The only thing missing at this part is the pipe sizes, which at this time are estimated, but the final plan will show the exact pipe sizes for those three or two driveways that enter off Peck Road.

Commissioner Nix: Thank you, Mr. Jeffers. Is there any remonstrators to this? Please step up to the podium and give your name and your address, please.

Tom Keith: My name is Tom Keith, I’m with Andy Easley Engineering, I’m the project manager for these two subdivisions. I just want to address Bill’s comments concerning the three lots on Peck Road. We are working with the Plan Commission. We have agreed to have a shared driveway for at least two of the lots, where they would co-join and would have a single driveway. So, instead of having three curb cuts along Peck, for those three lots, we would only have two.

Commissioner Musgrave: Okay.

President Nix: Any others?

Bill Jeffers: So, if you are ready, and it’s, of course, at your discretion and pleasure, to approve on our recommendation, could we have two motions? One for Chadwick Place and one for Chadwick Estates.

President Nix: I will entertain that motion for Chadwick Place.

Commissioner Shetler: So moved.

Commissioner Musgrave: I’ll second.

President Nix: All in favor?

All Commissioners: Aye.

Commissioner Musgrave: Motion for Chadwick Estates, to accept the recommendation of the Surveyor.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

Bill Jeffers: Thank you. The second item is an amended drainage plan for Windemere Section Three, lot 87. I put on your desk a drawing, the person who had the home built desires to pipe a ditch, because the home is laid out in such a way that his deck overlooks, or actually extends out right to the easement. That’s this lot right here, and because it’s pie shaped at the end of the cul-de-sac, this area right here, his deck looks out over this ditch. There’s a row of trees right here that provides a very nice screening between his backyard and his neighbors. The water drains down along the subdivision in this manner, from west to the east and then turns the corner and flows through that ditch and goes into an area drain right about here, and then is conveyed through Camden Farms over to a detention basin, or a lake, and then offsite towards Kansas and Highway 57. What the plan does is it analyzes all the water that comes from all these backyards, about two acres, down through an open waterway and turns the corner as I described. They have already built, Mike Wathen and I went out there, John Stoll and I have been out there, and there was a problem at this corner where this water spilled out and ran down through here and affected some property owners in this area of Section Four. The developer has already built a berm to turn that water and carry it through this ditch, that was done last week. What this design that you have in front of you does is installs a pipe from about this corner down here, well, no, from behind the house, I have it marked in yellow on your layout, from right behind the house, along side the house and into this lot. The pipe is sized for a 50 year storm, which is in excess of our requirement, the 25 year storm requirement. It will carry the 50 year runoff from this two acre area. It will run plum full when it does that. The design shows a foot of cover over the top of the pipe, as required by the specifications. So, any excess water that would exceed that rainfall could travel over top of the pipe. Since it meets all the requirements of the drainage ordinance, the recommendation is to approve it, so that this property owner can go forward with a plan to more fully utilize his backyard, and side yard, whichever you look at it as. The only qualification, of course, would be if they wish to have the county take maintenance of it, they are going to have to submit two dollars a lineal foot through John Stoll’s department, as escrow, for long term maintenance and repair. Then his inspectors will determine whether that plastic pipe, it’s a high density, polyethylene pipe, whether it was put in in accordance with specifications, and it will be subject, in that case to the mandrel test. So, that’s up to John, but my part of it is to recommend the plan for approval.

President Nix: In a case like this, Mr. Jeffers, where you’ve got work on private property, will someone from the county do an inspection on this when this is complete? Or is this just–

Bill Jeffers: If they wish for it to become part of the county maintained plan, they have to notify us 24 hours in advance, and allow us to come on and inspect the installation.

President Nix: Otherwise, there’s no inspection? The works just done?

Bill Jeffers: Right, and we would not accept it. Unless they did a mandrel test in the past. The property owner and the developer, the developer is Dan Buck and I don’t, I’m sorry I don’t know the name of the person he sold the house to, have agreed, and their representative who, Keith Poff, who designed the plan is here to answer any questions. But, I asked him to notify the property owner that an additional easement will be required for the pipe, and it shows that on the plan. Any other questions like that, Mr. Keith, Mr. Poff could probably answer.

Commissioner Musgrave: Move to accept the recommendation.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

Bill Jeffers: Thank you.

Bill Jeffers: The last item I have is Deerfield, Section Three, Phase I, it’s plans to modify a lake, generally known as basin number four in that subdivision. It’s hard to see on this aerial, because we have our lights on today, but here is the lake, it’s kind of peanut shaped. Mr. Calvin Dentino, the developer of the subdivision, lives in the house right adjacent to the lake at this place. This home here is built a little low, in my opinion. It’s built to the minimum floor elevation required, but for some reason this earth work right here, I think, is just a little low, and water can, actually, if the lake were to get plum full, the water would spill out in this person’s back yard. Which I think is an uncontrolled situation. What this plan in front of you does is it restructures the pipe, which outlets across this vacant lot, and this lot is still owned by Calvin Dentino, and he can grant the required easement for a new spillway to be built for an emergency overflow. This is something that John Stoll and Mike Wathen, I believe Pat Seib has been involved in this, we’ve all been out there looking at this. This would allow the water to be released here and down into the natural watercourse that runs through Copperfield and into this lake, and then off into Little Pigeon Creek. So, it’s a more controlled way to release the water. It’s a lot safer for the owner of this home. Mr. Dentino wants to raise the elevation to, I have it highlighted there, I believe it’s 400. Or 400 and a half. That would give you better water quality for this lake. You can see how this lake is clear. This one stays kind of algaefied. It would improve the water quality. It might even give him the opportunity to put a fountain in the lake to aerate the water. It would make the lake more aesthetic. The plan includes all the earth work required for that. We’re also asking him, and the plan shows a structure, a pipe structure here that has a gate on it that they can manually open and drain the lake down, because two street pipes, which I’ve highlighted on your plan come in from here and here, and they’re submerged by two feet of water. So, it also fixes that problem, where periodically the lake could be pulled down two or three feet, and you can inspect these pipes and flush them out, if necessary, from accumulated sediment. I think it’s a good plan. What I’m recommending is for all parts of the plan that involve the lake, the earth work and the release structures be approved, and I’m withholding comment on the pipe, the two pipes that serve Carrington Drive, because I believe that’s been accepted and that would be John Stoll, the County Engineer’s call with regard to anything to do with those two pipes. However, I’m recommending you go forward and approve the remodeling of the lake, so they can get busy during this good construction weather, and move forward with a project that will improve the safety of this home and the quality of the water in that lake.

President Nix: I’m curious, Mr. Jeffers, there’s really no impact on these pipes whatsoever? It’s just because they are on county property, as far as acceptance from Mr. Stoll, is that correct?

Bill Jeffers: It’s just a formality. I just...he’s on vacation, and I just want to make sure that he, that he agrees that by being able to pull the lake down by three feet, periodically, that that would benefit the existing pipes. But, I don’t want to make that call for him.

President Nix: Sure.

Bill Jeffers: Because he’s recommended to the Commissioners to accept the streets, and they have been accepted.

Commissioner Musgrave: Okay.

President Nix: I don’t know if there’s anybody, is there anyone here to speak to this issue?

Commissioner Musgrave: Motion to accept the recommendation of the Surveyor.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

Bill Jeffers: Thank you. I have no further business to bring before you at this time.

President Nix: I will entertain a motion to adjourn.

Commissioner Musgrave: So moved.

Commissioner Shetler: Second.

President Nix: All in favor?

All Commissioners: Aye.

(The meeting was adjourned at 4:20 p.m.)

Those in Attendance:

Bill Nix                                      Cheryl Musgrave                      Tom Shetler, Jr.

Bill Jeffers                                 Ted C. Ziemer, Jr.          Madelyn Grayson

Brenda Jeffers                          Tom Keith                                 Others Unidentified

Members of Media

VANDERBURGH COUNTY

DRAINAGE BOARD

Bill Nix, President

Cheryl A.W. Musgrave, Vice President

Tom Shetler, Jr., Member

Recorded and transcribed by Madelyn Grayson.