The Vanderburgh County Drainage Board met in session this 4^th day of April, 2006 at 5:25 p.m. in room 301 of the Civic Center Complex with President Bill Nix presiding.

President Nix: Good afternoon. We would like to welcome everyone to the Vanderburgh County Drainage Board, Tuesday, April 4, 2006 meeting.

President Nix: I will entertain a motion to approve minutes of the previous meeting.

Ted C. Ziemer, Jr.: Pardon me, excuse me. Could we have approval to open the bids, and then we’ll proceed to do so.

President Nix: We’ll go right ahead there, that’s fine. I’ll entertain a motion to open bids.

Bill Jeffers: Centerra Ridge is located on Telephone Road, east of Old Boonville Highway, south of your new Lynch Road expansion, or extension out to 62. As you can see, it’s a multi-lot residential subdivision. This is a preliminary plan. I have not brought a Mylar, which I will bring with the final plan. Subsequently, I’ve reviewed the preliminary drainage plan for Centerra Ridge. It meets the requirements of the drainage ordinance. The engineer who designed it is present in the audience in case you need any information. The County Surveyor recommends approval of the preliminary plan.

Bill Jeffers: The next plan you have on your desk already is Wynnfield Section One. It’s a simple ditch revision. It’s not really a full drainage plan. It’s just that some on-going activities in Wynnfield have necessitated some revisions to that ditch to alter the easement, the flow line, the grade, some other incidentals. I thought it was significant enough, because it will change the plat, it will change the easements on the plat, to bring it to you and get your board approval, so that the developer of Wynnfield and his consulting engineer feel comfortable in moving ahead with a full blown set of plans. I have reviewed it, and we’re only talking about the ditch that runs along the west line here of Section One being regraded and reconfigured so that this area here, which will be Section Two, will properly discharge its water and the water will be conveyed off in this direction, and then back down to the detention basin.

Bill Jeffers: All this has been built out, subsequently, and there’s just some yard grades back here that necessitated some redesign of this swale. My only issue is that the entire channel remain within the easement, so that it’s not fenced and it can be maintained. That’s what the revisions are about.

Bill Jeffers: And nothing’s changed other than reconfiguring the swale to meet existing conditions. This will allow them to move forward.

Bill Jeffers: Yes, this is a large plan. Okay, what we’re doing on this next one, it’s Cross Pointe Section 6, which is an as yet undeveloped area of open lots, and Cross Pointe Section 4. The area that we’re examining lies along, begins here at Virginia Street and runs along Nurrenbern Ditch north to the northeast corner of Section 6. This, here’s the Lloyd Expressway, this is the old Builder’s Square here that’s been converted into Romain Buick’s new display area, this is, on this side of the ditch you have Town and Country Ford. What we’ve done with Nurrenbern Ditch is, originally when this was Hartman Trust, and, I think, I’m not sure, I think maybe whoever Regency bought this from, this was all open soybean fields, and at that time we needed 75 foot right-of-entry along this Nurrenbern Ditch to spread the dirt spoil that we acquire every time we dredge the ditch. To spread it out in these fields so that it remains flat and it didn’t inhibit water from the open fields draining into the ditch. As all this developed, we relaxed that right-of-entry down here, first along Builder’s Square to 40 feet, then through this section of Cross Pointe, Section 4, I believe, we relaxed that to 40 feet. Now, the request is to relax that right-of-entry from 75 feet to 40 feet. That coincides with the Vectren high pressure gas transmission line that runs in that same 40 feet. So, we’re reducing our, we’re recommending to reduce that right-of-entry from 75 feet down to 40 feet to match the Vectren gas transmission easement, and to allow Regency to more fully develop these new lots, commercial lots, and more fully use the valuable square footage. It more closely matches their marketing plan for this area. It does not affect any of your streets. It does not affect any infrastructure of the new TIF zone, it only affects our ability to enter in here with maintenance equipment, and occasionally dredge that ditch out every 20 years or so, and to spray and mow it on an annual basis.

Bill Jeffers: It’s just a continuation of the same plan we’ve used from the Lloyd Expressway north to Virginia. We’re continuing that, and as we develop up towards Morgan Avenue, we’ll be coming back with the same request.

President Nix: I’m curious, has Mr. Stoll had a chance to look at this? Just from a–

Bill Jeffers: I believe he’s looked at it when we were in subdivision review committee, when we were reviewing Section 6 for preliminary design. I believe he’s already seen that. He’s fully aware of what we’ve done down in this area here. Like I say, it does not affect any county street rights-of-way or infrastructure. My recommendation is to allow the relaxation of the right-of-entry for Nurrenbern Ditch, a regulated drain in Vanderburgh County from 75 feet down to 40 feet and matching the Vectren gas line easement. If you would, if you do pass on that, that you would sign that document and allow the developer to record it.

Bill Jeffers: –without the signatures at this time. There was one sole copy was submitted to our office by Morley and Associates. That’s the original document.

Bill Jeffers: Then Mr. Fluty and myself will have to sign it as well. That takes care of our drainage plans.

Bill Jeffers: While they’re still opening those bids, I would like to tell you that the County Surveyor, at your direction sent out some RFP’s to study, evaluate and develop working plans for Eastside Urban South Half, Harper Ditch, Aiken Ditch, Eagle Slough, Kolb Ditch, Sonntag-Stevens Ditch, Keil Ditch, and Pond Flat Main, all regulated drains in Vanderburgh County. All in need of some structural improvements, embankment stabilization, and water quality improvements, due to urban pressures on all but Pond Flat Main, which is an agricultural ditch. The following consultants have responded to those RFP’s on those eight ditches. Now, in two cases, East Side Urban and Harper, we contemplated and told the 21 firms we invited that East Side Urban and Harper would be combined into one project, because of their connectivity. We also said that Sonntag-Stevens and Keil would be combined into one project. So, out of those eight ditches, there’s a maximum of six projects available to the responders. Others may be combined if we find a need, but at this time there’s up to six. As I said, we invited 21 firms to respond. United Consulting Engineers thanks the board for the invitations, but at this time is not in a position to submit proposals pertaining to these RFP’s. Strand Associates, Incorporated, essentially the same response, they thank the board but are unable at this time to respond. Clark Dietz Engineers responded to Pond Flat Main Ditch, Sonntag-Stevens and Keil, and Kolb Ditch. Commonwealth Engineers responded to East Side Urban South Half, Harper Ditch and Eagle Slough. American Consulting Engineers responded to Eastside Urban Ditch and Harper Ditch, and Pond Flat Main, and Aiken Ditch. Wessler and Associates responded to Aiken Ditch, Eagle Slough, East Side Urban, Harper, Kolb, Pond Flat Main, Sonntag-Stevens and Keil. Bernardin Lochmueller and Associates, Incorporated responded to Aiken Ditch, Eagle Slough, Pond Flat Main, Sonntag-Stevens and Keil. Corradino Group responded to Aiken Ditch, Eagle Slough, East Side Urban, Harper, Kolb, Pond Flat Main, Sonntag-Stevens, and Keil Ditch. Morley and Associates responded to Aiken, Eagle Slough, East Side Urban, Harper Ditch, Kolb, Pond Flat Main, Sonntag-Stevens and Keil. I got no response that I know of from any other invitee, as of 12:00 noon, the deadline that was assigned. Since this is the first time that the County Surveyor has engaged in such an extensive group of studies and evaluations, I’m following the lead of the County Engineer and his normal methods, and with the approval of your County Attorney would take them under advisement and seek your direction as to whether you want a short list for each project, or whether you would like to make your selection from the responses that have been made. My personal feeling is that some of these consultants may wish to have more specific information that’s available from other data sources, maps and may wish to have some sort of interview process.

President Nix: And that would be through a short list? A process of elimination, if you will?

Commissioner Musgrave: Would you like to conduct this on your own? Would you want a Commissioner to work with you? How would you prefer?

Bill Jeffers: I would be happy to have a Commissioner work with me, if you wish.

Commissioner Musgrave: It’s up to you. You need to tell me if you really want a Commissioner’s help.

Bill Jeffers: At this time Charley Alvey, the administrative Chief Deputy, is available to help me. He’s well versed in this process. He’s written these and dealt with County Commissioners and road supervisors and so forth. I have John Stoll as a compatriot, but at some point in time I just need your direction as to how you would want to make the ultimate selection.

President Nix: Okay. Seeing that we’re probably just a few minutes from getting this, is there–

President Nix: A few hours? We’re running our video bill up tonight. Mr. Jeffers, do you have any other business?

Bill Jeffers: I do, if I could find my scratch pad here. I think I can wing it at this point. Oh, here we go.

Bill Jeffers: You know I remember a story that Bruce Villines from Channel 14 once told me, back when we used to pal around on the back porch. He was a cameraman or some sort of fella there at Channel 14, a camera man, and they used to have to give the, you know, whatever it is, five, four, three, two, one, and they say that, who is that sportscaster, Mike Blake, was the champ, they would give him like five, four, three, two, one, and then all of a sudden a minute and a half. He could wing it for a minute and a half about any sports event you would ever want to hear. They say he was the master at it. They never could catch him on that.

Bill Jeffers: The Schnaus petition, a brief update, I went out there yesterday, they are about half done. Mr. McCandless removed the pipe and some of the debris from the ditch. I would say it needs quite a bit of dressing up, but progress has been made. Mr. Darden is off work with a disability and asked that I extend it for a few more weeks until he gets his back in shape. He has about seven feet of pipe to remove, and he’s not capable of doing it in his physical condition at this time. At the time he asked the weather was pretty awful anyway, so, I thought we would be nice and let it ride for a week or two. While I was out there, a few neighbors approached me, I thought I would give you a heads up, there is a petition circulating Wolcott and Vaness neighborhood to ask the Commissioners to consider pursuing some drainage improvements. So, that should be on it’s way to your attention at some point in time.

Bill Jeffers: Then, I also went out yesterday to the Knight Township Fire Department, the new location by Angel Mounds, and we’re working with the Highway Department and the design engineer to examine those roadside ditches, which are in sore need of cleaning out so that that flat area that the Fire Department will be built on can drain down towards Fuquay.

Bill Jeffers: I just didn’t want to put that financial burden on to the Township Fire Department by telling their consultant that he had to use his own survey crew, since it’s all in the right-of-way for Pollack Avenue. We’re not operating outside the right-of-way, and we will be providing information to the Highway Department to clean the ditches, you know, give them a grade to follow to clean those ditches. They’ve already mowed back the brush, and it’s starting to look better out there.

Commissioner Shetler: This is, actually, I was at a stoplight yesterday at Diamond and First Avenue, and I looked over at the piece of property on the northwest corner there, it’s been rented out a few different times for muffler shop and etcetera. I think now it’s some kind of–

Commissioner Shetler: –second hand, yeah, auction house deal. Behind that building is a tremendous amount of trash and left over things that don’t get sold that’s fallen down into that ditch there. I guess, that’s probably state–

Commissioner Shetler: –by the way, is there anything that the city or that we can do? Because that stuff, you know, getting down into the ditches and stuff that would obstruct the flow somewhere along the line.

Commissioner Shetler: And Ed Ziemer is gone too, because I was hoping that Ed would stay around and we could–

Bill Jeffers: If it’s outside the fence, the chain link fence along Hill’s Department, the old Hill’s Department store, if it’s outside the fence in that ditch, we need to contact the Indiana Department of Transportation, sub-district, up there at Boyle’s Lane, and ask them to come quickly and look at the potential for an obstructed roadside ditch and have them clean it out.

Commissioner Musgrave: I’m going to be meeting with them, somebody from INDOT, I think it’s tomorrow afternoon. So, I could convey that information to them at that time.

Bill Jeffers: As long as the city administration doesn’t mind us interfering on their behalf, I would be happy to.

Commissioner Shetler: Well, you know, there is a thing working, and, you know, the Mayor has been very cooperative with–

Commissioner Shetler: –and we’ve worked real well back and forth. I, but, to me the Front Door Pride also extends to littering, and this is, you know, beyond littering, it’s literally, you know, fairly good size pieces of things, and boxes that didn’t sell with stuff that’s fallen down into this ditch. The most concern to me is the, you know, the nuisance that it’s making as far as the looks, but, in addition to that, I think it’s also a potential hazard as far as slowing down the stream of water some time too.

Commissioner Musgrave: Well, why we have some time to fill while we wait for the opening of all these bids, which is why we’re kind of chattering here, my son had a question the other day, he wondered how you go about getting a ditch named after you? How did all those ditches get their names anyway?

Bill Jeffers: Well, it appears to me that from looking at the old books from the 1800's, as you flip through those books, it’s just like roads, a group of petitioners came to the County Commissioners, either as the Commissioners or the Drainage Board, and declared that a ditch would be of utility to their properties, to better drain their properties, and asked the Commissioners to appoint viewers, which were usually from that neighborhood to go out and view the condition of the ditch and make a recommendation as to whether that ditch should be converted into a regulated drain and maintained under that system. Generally, the ditch ended up with the name of either one of those viewers, or the property owner who most of the property, you know, it passed through the majority of that person’s property.

Bill Jeffers: Go for it. Now, under the previous Commission, we did mention that there’s a lot of unnamed tributaries–

Commissioner Musgrave: Unnamed tributaries? Let’s auction off the right to have a ditch named after you. This could give us some revenue.

Bill Jeffers: Now, if you, I mean, I’m not trying to be trite or fecicious, but as far as Front Door Pride goes, if somebody had a creek or a ditch–

Bill Jeffers: We have run into problems with that. We had one called Rusher Ditch that we combined with some other drains, and so we called it for a while Rexing Ditch, and then the Rexing family says we don’t want a ditch named after us. A road, but not a ditch. So, we changed it to Rushing Creek. So, we have to be careful, I mean, but there are people out there who had expressed an interest in having a creek, which is currently on the map as an unnamed tributary of Bayou Creek, it’s kind of a stepchild creek, have it named after their grandpa, because he fished there or he had a little horse farm there, or something like that. We have had that interest expressed.

President Nix: You know, they do it with ballparks, why not do it with the creeks, huh?

Bill Jeffers: I think it’s a good public relations move for the Drainage Board, and I think it instills some pride in people, maybe they wouldn’t let refrigerators and junk cars pile up in a ditch named after their grandpa.

Commissioner Shetler: If we used the word brook, maybe that would be a little bit more appealing. Musgrave Brook.

Bill Jeffers: Well, as Commissioner Musgrave said, if someone were to bid on it, let them name it.

Bill Jeffers: I don’t think anything is going to be named Marlboro or Winston Salem Creek under the current (Inaudible), do you?

Madelyn Grayson: Bill, there is one other piece of business. I don’t know if this is too early, but we did not receive a bid from Terry Johnson this year, so–

Bill Jeffers: We sent out, we mailed out proposals to everyone who expressed an interest, plus advertising it in the newspaper, and we did not receive any bid on mowing ditches, and that’s essential, especially in the urban areas for us to mow at least twice a year, and sometimes three times a year through the residential portions of the urban drains. I would ask at this time that the board authorize the County Surveyor to advertise one more time for bids for mowing, specifically for mowing.

Bill Jeffers: For discussion, I’m sorry you missed it, we did not receive any response to our bid, none–

Madelyn Grayson: Make sure your microphone is on, please. So, we can pick up all of your important comments.

Linda Freeman: We did send out to whoever requested some of the names, I remember it was like Moore Landscaping, had like Wink Construction come in and pick up a bid packet, but we received no mowing bids whatsoever.

Commissioner Musgrave: Well, I think we don’t have a choice unless you’re intending to mow them personally.

Bill Jeffers: I did that with my crew around, along Burkhardt Road we had a complaint, and we went out and mowed for about a half a day, and I don’t relish the thought. That was only 300 feet. I don’t want to do eight miles of ditch.

President Nix: Mr. Jeffers, without further ado, we’re ready to read these now.

Commissioner Musgrave: I will make the motion though, on the mowing, to re-advertise it.

Madelyn Grayson: The only thing, we need to establish a date those would be opened. The earliest they could be opened would be April 25^th , if we advertised this Friday and the following Friday. Is that okay?

Bill Jeffers: So, would you authorize us to fill in the blank of April 25^th and affix your signatures?

Commissioner Musgrave: Yes, sir. That, I will make that motion just to clear up the record and make sure it’s clear.

Ted C. Ziemer, Jr.: Sure, delighted. So, Big Creek Drainage Asociation, for Barr’s Creek, $2.308 per lineal foot, $4,270 total bid. Big Creek for Buente Upper Big Creek, $1.249 per lineal foot, total bid $6,649.06. Big Creek for Maidlow Ditch, annual maintenance, .407 per lineal foot, $7,613.94. Big Creek, Pond Flat Main Ditch, annual maintenance, .17 per lineal foot, total $6,284.84. Big Creek for Rexing Creek Ditch, .2047 per lineal foot, this is for annual maintenance, total bid, $3,500. Eldon Maasberg for Kneer Ditch, annual maintenance, .15 per lineal foot, $410.40. Eldon Maasberg for Maasberg Ditch, annual maintenance, .10 per square foot, $220.60. Eldon Maasberg for Wallenmeyer Ditch, annual maintenance, .15 per lineal foot, $1,253.25. Eldon Maasberg for Baehl Ditch, annual maintenance, .15 per lineal foot, total, $1,033.50. John Maurer for Baehl Ditch, annual maintenance, .125 per lineal foot, total bid, $861.25. John Maurer for Hoefling Ditch, annual maintenance, .10 per lineal foot, total, $557.10. Rexing Enterprises for Singer Ditch, annual maintenance, .15 per lineal foot, total bid, 367.50. RR Rexing Farms for Pond Flat Lateral A Ditch, annual maintenance, .14 per lineal foot, $743.54. RR Rexing Farms, Inc. for Pond Flat Lateral B Ditch, annual maintenance, .14 per lineal foot, $391.58. RR Rexing Farms for Pond Flat Lateral D Ditch, annual maintenance, .14 per lineal foot, $641.06. Shideler Spray Service, this is going to be Shideler Spray Service for all of them that I name now until I name another contractor.

Ted C. Ziemer, Jr.: This is for Pond, excuse me, this is for Aiken Ditch, broadleaf and brush herbicide, .08, $792.88; for Aiken Ditch, dormant herbicide, .08, $320; for Barnett Ditch, dormant herbicide, .115, $260.13; for Cypress Dale-Maddox Ditch, dormant herbicide, .109, $436; for Eagle Slough, broadleaf and brush herbicide, .159, $407, no, excuse me, $4,776.36; for Eagle Slough, dormant herbicide, .18, $5,407.20; for East Urban North Half, broadleaf, .073, $1,542.27; for East Side Urban South Half, bottom sterilization, .059, $1,319.36; for East Urban South Half, broadleaf, .079, $2,297.71; for Eastside Urban South Half, dormant herbicide, .069, $2,006.86; for Edmond Ditch, dormant herbicide, .109, $443.96; for Harper Ditch, bottom sterilization, .059, $174.05; for Harper Ditch, broadleaf, .069, $203.55; for Henry Ditch, dormant herbicide, .109, $346.51; for Keil Ditch, broadleaf, .073, $219.87; for Keil Ditch, dormant herbicide, .073, $219.87; for Kolb Ditch, bottom sterilization, .059, $407.39; for Kolb Ditch, broadleaf, .070 per lineal foot, $313.25 total; for Sonntag-Stevens, bottom sterilization, .059, $264.02; Sonntag-Stevens, broadleaf, .078, $538.89; Sonntag-Stevens, dormant herbicide, .073, $504.06. Next contractor, and this will be the same throughout the end of the presentation, Union Township Ditch Association, for Barnett Ditch, annual maintenance, .03, $182.88; for Cypress Dale-Maddox Ditch, annual maintenance, .03, $516.03; for Edmond Ditch, annual maintenance, .03, $339.66; for Helfrich-Happe Ditch, annual maintenance, .03, $380.94; and for Kamp Ditch, .03, $334.80. We did not receive any bids for mowing.

Table below has corrected figures as calculated by County Surveyor after taking bids under advisement:

Contractor	Ditch Name	Lin Ft	Price Per LF	Total Bid
Big Creek Drainage Association	BAR'S CREEK	1,600	$2.2000	$3,520.00
BCD	BAR'S CREEK	250	$3.0000	$750.00
Big Creek Drainage Association	BUENTE UPPER BIG CREEK	5,320	$1.2490	$6,644.68
Big Creek Drainage Association	MAIDLOW	18,671	$0.1400	$2,613.94
BCD	MAIDLOW	250	$2.0000	$500.00
BCD	MAIDLOW	500	$5.0000	$2,500.00
BCD	MAIDLOW	500	$4.0000	$2,000.00
Big Creek Drainage Association	POND FLAT MAIN	36,852	$0.1700	$6,264.84
Big Creek Drainage Association	REXING CREEK	17,096		$3,500.00
Eldon Maasberg	BAEHL	6,890	$0.1500	$1,033.50
Eldon Maasberg	KNEER	2,736	$0.1500	$410.40
Eldon Maasberg	MAASBERG	2,206	$0.1000	$220.60
Eldon Maasberg	WALLENMEYER	8,355	$0.1500	$1,253.25
John Maurer	BAEHL	6,890	$0.1250	$861.25
John Maurer	HOEFLING	5,571	$0.1000	$557.10
Rexing Enterprises	SINGER	2,450	$0.1500	$367.50
RR Rexing Farms, Inc.	POND FLAT LAT. A	5,311	$0.1400	$743.54
RR Rexing Farms, Inc.	POND FLAT LAT. B	2,797	$0.1400	$391.58
RR Rexing Farms, Inc.	POND FLAT LAT. D	4,579	$0.1400	$641.06
Shideler Spray Service	AIKEN	9,911	$0.0800	$792.88
Shideler Spray Service	AIKEN	4,000	$0.0800	$320.00
Shideler Spray Service	BARNETT	2,262	$0.1150	$260.13
Shideler Spray Service	CYPRESS DALE MADDOX	6,686	$0.1090	$728.77
Shideler Spray Service	EAGLE SLOUGH	30,040	$0.1590	$4,776.36
Shideler Spray Service	EAGLE SLOUGH	30,040	$0.1800	$5,407.20
Shideler Spray Service	EASTSIDE URBAN- N ½	21,127	$0.0730	$1,542.27
Shideler Spray Service	EASTSIDE URBAN- S ½	22,362	$0.0590	$1,319.35
Shideler Spray Service	EASTSIDE URBAN- S ½	29,085	$0.0790	$2,297.71
Shideler Spray Service	EASTSIDE URBAN- S ½	29,085	$0.0690	$2,006.86
Shideler Spray Service	EDMOND	4,073	$0.1090	$443.95
Shideler Spray Service	HARPER	2,950	$0.0590	$174.05
Shideler Spray Service	HARPER	2,950	$0.0690	$203.55
Shideler Spray Service	HENRY	3,179	$0.1090	$346.51
Shideler Spray Service	KEIL	3,012	$0.0730	$219.87
Shideler Spray Service	KEIL	3,012	$0.0730	$219.87
Shideler Spray Service	KOLB	4,475	$0.0590	$264.02
Shideler Spray Service	KOLB	4,475	$0.0700	$313.25
Shideler Spray Service	SONNTAG STEVENS	6,905	$0.0590	$407.39
Shideler Spray Service	SONNTAG STEVENS	6,905	$0.0780	$538.59
Shideler Spray Service	SONNTAG STEVENS	6,905	$0.0730	$504.06
Union Township Ditch Association	BARNETT	6,096	$0.0300	$182.88
Union Township Ditch Association	CYPRESS DALE MADDOX	17,201	$0.0300	$516.03
Union Township Ditch Association	EDMOND	11,322	$0.0300	$339.66
Union Township Ditch Association	HELFRICH-HAPPE	12,698	$0.0300	$380.94
Union Township Ditch Association	KAMP	11,160	$0.0300	$334.80
	AIKEN	2,350		$0.00
	EASTSIDE URBAN- S ½	1,450		$0.00
	HARPER	2,950		$0.00
	KOLB