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Vanderburgh County Board of Commissioners October 25, 1999
President Jerrel: I'd like to call
the meeting to order and the first item on the agenda, I would like to
present to you the people up here. On my far right is Tony Greubel, and
Tony is the Superintendent of County Buildings; the gentleman that just
walked away, but will be back is Joe Harrison, Jr., the County Attorney;
Commissioner Pat Tuley; on my far left, Charlene Timmons is our Recording
Secretary and she is the one that types up the verbatim minutes of everything
that is said in the meeting each week; next to her is the County Auditor,
Suzanne Crouch; Commissioner Richard Mourdock; and my name is Bettye Lou
Jerrel. I would like for you to join me in the Pledge of Allegiance.
President Jerrel: The first action item on the agenda is the approval of the minutes of the last meeting. Commissioner Mourdock: I'll move approval of the minutes of October 18, 1999 as submitted. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: The next item on the agenda is the certification of the Executive Session. Commissioner Mourdock: And I'll move approval of the summary minutes of this evening's Executive Session which began at 4:30 and ended at 5:30. It was just Commissioner Jerrel and myself. Commissioner Tuley joined us just here prior to this meeting. That meeting dealt solely with county personnel matters and also with a real estate lease situation. President Jerrel: I'll second and
say so ordered.
President Jerrel: The next item on the agenda is the opening of bids for the Petersburg Road bridge project. Is there a motion to permit the County Attorney to open the bids? Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: The next item on the agenda is the Purchasing Department. Jerry Bryan: Good evening. The first item I have is to get your approval to bid the printing of the year 2000 tax bills. President Jerrel: Is there a motion? Just as soon everybody in the audience probably would as soon we would not remember, but we do need authorization to print. Commissioner Tuley: Do need money. Commissioner Mourdock: Yep. I'll move approval for the printing of the...or for the letting of the bids for the printing of the tax bills. Commissioner Tuley: Second. President Jerrel: So ordered. Jerry Bryan: Thank you. The second item I have is the awarding of APA001-2000. That is the car washing services for the year 2000. Joe, this was properly advertised, bid and awarded. First Avenue Car Wash had the lowest and most responsible price and we recommend that they get the award this year. They had the award last year and I had no complaints from the different departments. Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered. Jerry Bryan: The next item on my agenda is the awarding of APA002-2000. That is the Mulzer Crushed Stone. Again, this was bid and advertised and tabulated according to our rules. Mulzer again was the low bidder and I recommend that Mulzer again be awarded our crushed stone business. Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered. Jerry Bryan: The next item I have on the agenda and you have in your packets is the Browning Ferris bid. This is on the commercial side. They have offered to give us firm prices for the year 2000. Commissioners, this is the third year in a row that they have given firm prices to us and this is a cost savings to us. I recommend that we take advantage of those opportunities and the BCC, that is the Vanderburgh County Sheriff's Department, the County Coroner's Office and Central Dispatch. Commissioner Mourdock: Jerry, the write-up we have says award the B as in boy, BCC portion of the BFI contract. Jerry Bryan: That's inappropriate. That should be Vanderburgh County Commissioners. I say Board of County Commissioners? Commissioner Mourdock: Ah, okay. Jerry Bryan: Do you want to be referred to as Vanderburgh County Commissioners or Board of County Commissioners. Commissioner Mourdock: That's better than what we were referred to by many last week. Jerry Bryan: I know. I apologize for that. Commissioner Tuley: I second that! Commissioner Mourdock: I'll move the approval of the awarding of the BFI contract as recommended. Commissioner Tuley: Second. President Jerrel: So ordered. Jerry Bryan: I've got one quick item that I need to bring before this Commission. It slipped through the cracks. I had 33 bids and it was right before I was going on vacation. I have already advertised the timber material which is mostly county and the advertising went in on the 13th and the 20th and we're going to open it on November 15th and award it on December 15th, but I failed to come before you and ask to go through the process and I apologize for that. But the process is started as far as advertising and I talked to Joe this morning and we can...with your approval we can add that please. Commissioner Mourdock: By timber, that is in timber bridges? Jerry Bryan: Yes, sir. Yes, sir for all the bridge work. Commissioner Mourdock: So it's for Highway? John Stoll: Highway, yeah. Jerry Bryan: We did about...Erik, I talked to the fellow, Bill Solomon, and we did about $200,000 on timber projects with us and he's...really, this fellow that has our bid last year from American Timber does an excellent job for us and we've had no complaints. I would like-- Commissioner Mourdock: You are soliciting bids from others? Jerry Bryan: Yes, sir. I have five other bids and when I come before you I will give you a spreadsheet indicating that since we advertised it we did give everyone a chance to get our business, yes. Commissioner Mourdock: So formally do we need to-- Joe Harrison, Jr.: What I would just do is ratify the advertisement for that bid. Commissioner Mourdock: Okay. Jerry Bryan: Okay. Commissioner Mourdock: I'll move the approval of the advertising that has already been done for the timber bridges. Commissioner Tuley: Second. President Jerrel: So ordered. Jerry Bryan: Thank you.
President Jerrel: The next item on the agenda is the public hearing for the Evergreen Heights Subdivision sanitary sewer. At this time, John, do you want to just come up and see if there are any questions anybody has? But the addresses are listed on our item and, Joe, am I correct that this project has been accepted and we're now...this is the final? Joe Harrison, Jr.: Yes, the project has been completed for several months now and I believe some of the homeowners are even taking advantage of the sewer at this time. John Stoll: Correct. Joe Harrison, Jr.: But it was officially accepted by the city's Public Works Board a couple of weeks ago and it was also accepted by the county a week or two ago. As a matter of fact, it was accepted by the county on October 4, 1999. The preliminary assessment roll was submitted out to the homeowners. There are 27 potential owners to be benefitted by this project and a notice went out to all of them. It was also advertised in the newspaper essentially setting forth the project total cost which was $169,417.30 plus it also indicated the principal amount that each of the homeowners would owe for their share of the project and that amount is $6,274.71. Should the homeowners decide to elect to pay it off over a period of ten years it will be that sum plus interest and a bond administration fee charged by the local banks. National City Bank, Civitas Bank and Old National are all participating in the loan and they are going to buy the bonds. The bonds will be the difference between the amount, the $169,417.30 amount less the amounts that are paid up front within 30 days. So if $40,000 or so decide to...if $40,000 or so come in up front then the bond issuance will be $120,000 or so and then that will be...the homeowners will have ten years within which to pay it off. A notice will go out by me within the next couple of days by the Auditor's Office informing the homeowners what the costs will be roughly each year if they decide to finance it over a period of ten years. I don't have those figures with me. I was speaking with the banks today and they're cracking the numbers right now to tell me exactly what that will be and I will notify...all the homeowners will be notified of that amount. President Jerrel: The question I have which you may help us with, Item E on our agenda is the public hearing and that will be to list the 27 people, that's the purpose of that public hearing? Joe Harrison, Jr.: Yes. President Jerrel: And then F, final resolution, the purpose of that is to accept-- Joe Harrison, Jr.: Well, is to sign the resolution that is before you. So essentially at this time if there is anyone that wishes to speak with respect to the project itself pro or con with respect to the way it looks or the assessments essentially this is the time to air out any questions or comments you may have. Commissioner Mourdock: Let me just clarify one thing real simply. What we're saying here, our first item is simply defining for the record the 27 properties that are affected? Joe Harrison, Jr.: Yes. Commissioner Mourdock: And all the second resolution does is implement the process by which the thing is paid for over the period of time. Joe Harrison, Jr.: Yes, and essentially the other thing that is a part of the project is that the Board in the resolution will specifically make a finding that the project lot or tract owners, the owners of the land, have been or will be benefitted by the improvements with respect to the sewer project, so there will be a finding. It's contained in the resolution saying that this project will benefit the property owners. It's my understanding that some of you are already benefitting from that development already at this time. So the first thing is to have a public hearing and then the resolution will be considered and then after that assuming we proceed ahead you'll receive a notice in the mail within the next week or so informing you of what the amount will be and your opportunity to pay in full within 30 days or if you choose not to do that you can sign a form to say you want to pay it off over ten years and we'll give you the annual payment that you'll have to make. The payment will be made in May of each year. You will not be making any payment this year unless you decide to pay it off in full within 30 days. President Jerrel: Okay, so the first item on the agenda is there anyone that wishes to speak to the 27 property owner's issue? If not, then there is a motion to accept that assessment roll. Does anyone want to speak to that? Joe Harrison, Jr.: Go ahead. President Jerrel: Okay. Howard Knopfmeier: My name is Howard Knopfmeier. I have the power of attorney for my father. He is in a nursing home. I have a question about $1,000 that they paid a sewer fee for Evergreen and the neighborhood association. We were told that was going to be refunded to us. President Jerrel: I'm going to let you...I have no idea. Joe Harrison, Jr.: I have no idea what you're talking about. Mims Poole: My name is Mims Poole. I'm president of the association. My name is Mims Poole. I'm president of the Evergreen Heights Neighborhood Association. We formed a neighborhood association and Howard Morley and not all of us, but several of us put up like $1,000 a piece and we was told by the Barrett Law when this thing all got done the money that we advanced Morley, since all 27 of them didn't participate in it, that money would be paid back to us. Joe Harrison, Jr.: Well, that will be between you and Morley, but obviously everyone is going to be charged-- Mims Poole: The same? Okay. Joe Harrison, Jr.: --the same amount for Morley's services and if for some reason he has received funds over and above the amount that he is entitled to receive, that will be refunded. Mims Poole: Then he will reimburse us? Joe Harrison, Jr.: Yes. Mims Poole: Okay, I understand. There was a couple of-- Howard Knopfmeier: How does he know that? Unidentified: Yeah. Howard Knopfmeier: How does Morley know that? Joe Harrison, Jr.: Well, Morley is only getting paid a certain sum of money. Howard Knopfmeier: I've got checks for that. How does he know that he is going to refund that money to me? President Jerrel: Does all the cost of the bonds-- Joe Harrison, Jr.: Yes. President Jerrel: And that would include Morley-- Joe Harrison, Jr.: Is in here. President Jerrel: --is in $6,274.71. Joe Harrison, Jr.: John may know. President Jerrel: So if you have already paid it then you would pay that amount minus-- Joe Harrison, Jr.: No, no, no. They're all going to pay the amount it's just that if some of them have paid Morley up front and he is receiving more than his work in the invoice that was submitted to the county those funds will be refunded. John Stoll: Back when that first came up as far as the reimbursement goes I spoke with someone in Morley's office. I can't remember if it was Jon Kipling or Ron London or who it was, but for simplicity sake I remember talking with you, Joe, and you said that the county would issue a single check for Morley's fees and then I told Morley that and then he would be responsible for refunding the difference back to the people who had paid up front. Now whether that has all been relayed onto Morley and their people in their bookkeeping department, I don't know. President Jerrel: Let's get it-- Commissioner Mourdock: Is there anyone here from Morley? President Jerrel: Well, let's help out a little bit, Joe. Joe Harrison, Jr.: I asked them to be here this evening. President Jerrel: Okay, well I think we need to help the people out that have paid. Joe Harrison, Jr.: Sure. President Jerrel: How do we get an accurate...how do we get-- Joe Harrison, Jr.: This has been done before. The same thing happened in one of the other projects. I don't remember if it was Old State-- John Stoll: Old State, yes. Joe Harrison, Jr.: It was the same thing happened and everyone was paid. I think it was...it might have been Easley at that time. John Stoll: Right. Joe Harrison, Jr.: Yeah, there he is. The same thing happened and we were able to work that out satisfactorily, so I will direct a letter to them and there should not be a problem with that at all. President Jerrel: How do we know though how-- Joe Harrison, Jr.: We're not going to have...the closing, sir, is not going to take place until December. Commissioner Mourdock: But the question that was raised is how does Morley know from whom it came? Did your association-- Joe Harrison, Jr.: I would ask-- Mims Poole: We've got a secretary. Commissioner Mourdock: Alright, you guys have the bookkeeping? Joe Harrison, Jr.: And I would think that you've got a record of that. Mims Poole: Right, and the money really needs to be paid to the association. Joe Harrison, Jr.: That's what I was going to say. Mims Poole: Ms. Whitehead is our secretary and she'll write each...some have put up $750, some have put up $1,000 and we've got records on exactly what each have paid. Joe Harrison, Jr.: What I will do, I will get with you. Mims Poole: We've got our own checking account on the association. Joe Harrison, Jr.: Sir, what is your phone number again? Mims Poole: 867-7836. Joe Harrison, Jr.: I will speak with their office, again, concerning this. They are aware of this. Mims Poole: Yes. Joe Harrison, Jr.: Well, I talked to them months ago about it and, again, the closing is going to be in December, so it will be then when the refund will be made back to the association and from there dispersed so hopefully before the end of the year. Howard Knopfmeier: Because I plan to pay the whole thing off in 30 days because we're in the process of selling my dad's home. Joe Harrison, Jr.: Okay. Howard Knopfmeier: So we have to, you know, get that taken care of so the people who buy it won't have to worry about it. President Jerrel: Do they know how to get hold of you? Howard Knopfmeier: I'll talk to him. President Jerrel: Okay. Joe Harrison, Jr.: Okay. Howard Knopfmeier: Because I've got my dad's checks here that he paid into that. President Jerrel: Right, well we'll get it straightened out. Joe Harrison, Jr.: That's good. Thank you, we'll take care of it. Mims Poole: Could we get a cost breakdown? We know what Blankenberger was, they was under contract. Could we get a cost breakdown on where all the costs went? Joe Harrison, Jr.: Yes, can I mail a copy to you? Mims Poole: Yes. Joe Harrison, Jr.: Okay. President Jerrel: Okay. Joe Harrison, Jr.: Is everyone satisfied with the performance of the sewer? Is it working okay? Mims Poole: The sewer is working great. Joe Harrison, Jr.: That's great. Mims Poole: The other problem we've got, we have already had like a 90 percent hookup on them. There is something like six or seven households that have not hooked up out of the 27. That's not exact, that's close. When this thing is said and done what can we do with the people that are not hooked up? You can still walk by storm inlets out there now-- Joe Harrison, Jr.: Well, I tell you the Health Department at some point may take a look at it and request that the people hook up, but that's going to be up to them if they believe it's a hazard or nuisance to the rest of the public out there, but they will be charged. They are going to be charged. Mims Poole: Yeah, I understand that. Joe Harrison, Jr.: And if they don't want to get hooked up that is certainly up to them, but they are going to be charged the $6,000. The $6,400 amount. Mims Poole: You'll mail me a breakdown on the cost of everything? Joe Harrison, Jr.: Yes. Mims Poole: Okay. Thanks, people. President Jerrel: Okay, is there a motion then to approve the 27 homeowners for the public hearing? Commissioner Mourdock: Okay, I'll formally move that the 27 lots established in the exhibit we've been given here this evening be set for the Evergreen Heights Subdivision sanitary sewer Barrett Law project. Commissioner Tuley: Second.
President Jerrel: And I'll say so ordered. The next item would be the final resolution of the Board of Commissioners of Vanderburgh County modifying the Evergreen Heights Subdivision sanitary sewer. You want to just enter that into the record? Commissioner Mourdock: Sure. I'll formally move then that the final resolution of the Board of Commissioners of Vanderburgh County modifying the Evergreen Heights Subdivision sanitary sewer Barrett Law project assessment roll be accepted by the Board of Commissioners. Commissioner Tuley: Second. President Jerrel: So ordered. Thank you all very much. Joe Harrison, Jr.: Again, we'll send
out a notice within the next week or so.
President Jerrel: Okay, the next item
on the agenda is any group that wishes to appear before the Commissioners.
President Jerrel: Seeing none, I'll move on to the County Engineer. John Stoll: The first set of subdivision plans I have there is for Helfrich Hills Subdivision. This is a subdivision that is going to go in on St. Joe Road west of Neu Road. I have been reviewing the plans and we had several changes made in regard to their storm sewers and things like that as you probably remember from Bill Jeffers' comments on the drainage review on this subdivision. Those changes have been made and as a result it is recommended that the streets be approved. President Jerrel: Are there any questions concerning this erosion control plan? Commissioner Mourdock: It's street plans. John Stoll: It's a street plan, I'm sorry. President Jerrel: I know-- John Stoll: I just opened it to the wrong page in the plans. President Jerrel: Okay, Helfrich Hills, is there a motion to approve the street plans? Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: Next set of street plans is for the replat of St. Joe Industrial Park. This is an extension of St. Joe Industrial Park Drive which is on the east side of St. Joe Avenue just south of the bridge of Locust Creek. These plans have been brought before you several times in the past. The developer keeps changing how he plans on doing this site and this latest revision they're going to have open ditches and shoulders rather than curb and gutter and that matches the pavement section of the existing section of St. Joe Industrial Park Drive. Given that, it's recommended that these plans be approved and hopefully this is the last time they come in here. Commissioner Mourdock: So moved for the last time. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: The next set of street plans is for Section 7 of The North Greens. The section of The North Greens will come off an existing cul-de-sac within The North Greens, one of the earlier phases of The North Greens Subdivision. I've been working with Bill Jeffers in regard to approval of these plans and Bill plans to bring the drainage plan for that subdivision for approval this evening for drainage approval and there were no changes required on the drainage plan that would affect the street plans. I reviewed the street plans and would recommend that they be approved. They will be asphalt streets with curb and gutter like the remainder of the streets out in The North Greens. Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered. These are street plans? John Stoll: Correct, the drainage plans will be here this evening. The next set of street plans is for an extension of Kimber Lane in Waterford Place Subdivision. This will be for a short segment of Kimber Lane. It's about 225 feet south of Vogel Road. This lies between Burkhardt and Royal Avenue, about halfway between those two streets. The long-term plan for this is it may connect up to the existing portion of Kimber Lane that runs down by the Super Kmart and get a through road through there, but initially they're just building this 250 foot...225 or 250 foot segment of the road. I have reviewed these plans and would recommend that they be approved as well. Commissioner Mourdock: Who is the they? Is this Joe Ream? John Stoll: Joe Ream, correct. It will be a concrete street, seven inches thick, just like all the rest of the streets he has been putting in out there. Commissioner Mourdock: I'll move approval of the extension of Kimber Lane as recommended. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: Next I would like to recommend that contract number VC99-10-02, the Oak Hill Road sanitary sewer, be awarded to BMB, Incorporated for the amount of $211,738.05. They were low bidder on the project. Commissioner Mourdock: And which project, John? John Stoll: This is the Oak Hill sanitary sewer. The Barrett Law project. Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: Next I've got a time extension request from Phoenix Construction for the Bender Road Bridge project. They are requesting a four day time extension due to Ameritech not getting one utility line relocated, one telephone line relocated in time for them to start when they had planned on starting, so it's recommended that they be granted this four day time extension. Joe Harrison, Jr.: Andy had a question. Andy Easley: What was that contract amount for BMB? John Stoll: $211,738.05. President Jerrel: Is there a motion on-- Commissioner Mourdock: Okay, going back to the Bender Road project, I would move the approval of the four day extension as recommended. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: Next I've got two items that pertain to Heartland Ridge Subdivision. The first is an encroachment agreement that allows their large entrance sign to be located partially within county right-of-way. They constructed that sign some time ago. This is in the Hogue Road right-of-way at the entrance to their subdivision. The developer has signed off on an agreement which basically holds the county harmless for any liability associated with that entrance sign being located in the right-of-way. I worked with Joe to get this reviewed and approved and like I said, the developer signed it so it is recommended that this encroachment agreement for their sign be approved. Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: As a result of that it is recommended that their streets be accepted for maintenance. This would be 950 feet of Faith Way, 350 feet of Hope Crossing and 750 feet of Charity Circle. Commissioner Mourdock: I'll move acceptance of the streets for Heartland Ridge as recommended. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: This is Heartland Ridge, Section 1. I failed to mention that a minute ago. The final item I've got pertains to the Lynch Road project. Based on a funding memo that Rose Zigenfus at EUTS put together a couple of weeks ago it appears there is adequate funding, federal funding, available to go ahead and pursue construction of the interchange. Actually her funding memo said that there was enough funding to go all the way out to Old Boonville Highway. Right now we have just been pursuing the purchase of the right-of-way directly at the interchange so we've got this right-of-way is what we've been purchasing so far. There are quite a few parcels out here along Old Boonville Highway that we've not made any attempt to purchase as of yet, so in order to keep the project moving ahead I was going to request authorization to split the project into the two separate phases. One being stopped just east of the east ramp of the interchange somewhere in this area and then we would have a second phase at a later time that would pick this area up at Old Boonville Highway and beyond and potentially even a third phase depending on what happens out in Warrick County. Commissioner Mourdock: I'm confused John. Which way is north? John Stoll: North is this way. This is the southbound lane of 164, this is the northbound lane. We'll have a layout of the interchange will be just like what we've got at Morgan Avenue, so this line is the southbound off-ramp onto Lynch with Lynch being right here. Commissioner Mourdock: Okay, so this is going on the east side of Lynch right over to..you said Old Boonville Highway? John Stoll: Yeah, and here is Burkhardt here. Commissioner Mourdock: Alright. I was thinking Old Boonville Highway ran east/west. I didn't realize it swung around. John Stoll: There is a segment of it, like you can see here-- Commissioner Mourdock: Yeah. John Stoll: --is north. President Jerrel: That is confusing. We do have funding in place to begin the right-of-way also and we're trying to move this along so that we don't...you know, we need to get the money encumbered so that we've got it for next year when we get ready...when this all gets worked out. Commissioner Mourdock: What's the date on this? It must be about `84? John Stoll: Yeah, these are old. I'm not sure what the date is. This isn't even the most current set of plans. I don't have the most current set, but-- Commissioner Mourdock: What you're asking us for this evening is to formally accept dividing the project up in two parts? John Stoll: Correct. At least two parts. Commissioner Mourdock: Show me the two parts again. Basically, from here? John Stoll: Yeah, basically Burkhardt to the east ramp of the interchange. Commissioner Mourdock: Okay. John Stoll: For the first phase because this is the parcel that Joe filed condemnation on just recently or it hasn't been filed or-- Joe Harrison, Jr.: Yeah. John Stoll: --just about to be. Joe Harrison, Jr.: Last week. John Stoll: We got the agreement worked out to move the billboards and then these parcels up here, one of these is a Durchholz and the other two Bernardin Lochmueller has got a tentative agreement worked out to acquire those so we're real close to having everything worked out on the interchange itself, so that is why the dividing line would be somewhere around here and then once we got this project moving ahead then we could pursue the rest of this right-of-way and go from the ramp to Old Boonville Highway and beyond. Commissioner Mourdock: Bernardin Lochmueller working for us have something put together, is that what you meant? John Stoll: Yes. Commissioner Mourdock: Where is...how far over is the county line then? Is it still off the map? John Stoll: Yeah. The county line is right here. There is just a very small segment of this road that is in Warrick County. I can tell you more exactly, but it's meters and I don't think in meters in my head that quick just yet. Commissioner Mourdock: We are slow to convert. Commissioner Tuley: John, what is the estimated start of construction for at least this part of it? John Stoll: In talking with Bernardin if they started any time now as far as splitting this out as a separate set of plans they thought that it would probably be December when they submitted the plans for INDOT to check and then they would have comments back from INDOT sometime in January. The could revise the plans according to INDOT's comments and we could send them back in February which once the final plans are sitting on the shelf that's when INDOT actually starts the clock ticking for the bid letting process. That's about a four month lead time. Commissioner Tuley: So we're talking about-- John Stoll: So realistically June or July. Commissioner Tuley: --next year? John Stoll: Right, the earliest bid letting that we would probably see. But if things go right as far as the right-of-way acquisition on Burkhardt then we'll be out here doing this and Burkhardt at the same time and we'll get in that area, get everything done and get out. Commissioner Mourdock: A novel approach. President Jerrel: Again, I think the fact that I wrote a memo to Rose asking her to lay out all of the funds that are available and she did and we have enough money to do this and then we have the other funding in place for the right-of-way buying so if we get started now we can get it done. Commissioner Mourdock: Excellent. Excellent. John Stoll: In talking with Bernardin Lochmueller one thing that they did say was that there is adequate money left in the current agreement to make all these revisions, split this out and proceed as it stands without a supplemental agreement resulting in more money. The one issue that they said in regard to supplements that will result in additional money will be future phases on out this way. Commissioner Mourdock: Yeah. John Stoll: And that primarily relates to plan revisions because even though they're not in here there are tables that outline the signs and the striping and all that that have to be revised. Commissioner Mourdock: And once we start going that way we need to make sure Warrick County is going to be coming this way and not just in talk, but in dollars and in investment and everything else. John Stoll: Make sure they address all the problems they've got with their segment of the road out there. Commissioner Mourdock: Exactly. Commissioner Tuley: E & B. Commissioner Mourdock: Huh? Commissioner Tuley: E & B Paving. Commissioner Mourdock: Yeah, that being a pretty good one. President Jerrel: An innovative way to have it in the middle of the highway. Well, I appreciate you doing this groundwork and Rose, too, both of you, because I think we want to move. Commissioner Mourdock: So, again, I guess we formally need to break the project into two parts, so I would move at this time that the County Engineer be directed to divide the on-ramp/off-ramp for I-164 to tie into Lynch Road into two segments with the first priority segment being that west of the entrance ramp on the east side of I-164. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: Depending how the funding is available, it may need to be another segment, two more segments, I'm not sure yet. At least the ramp to Old Boonville Highway could be one more segment, preferably to the county line. Commissioner Mourdock: I understand, John, but the idea that we might see construction out there by mid-time next year, third quarter next year, that is very encouraging. Yeah, good job. John Stoll: I'll get in touch with them tomorrow and get the process running. They did say that in order to redefine the scope of work in the current agreement we may end up doing a supplemental agreement that would spell out their duties relating to this. It wouldn't result in any additional costs, but it would redefine what has to be done in order to make this happen, just the interchange portion of it. So I'll be working with them on that. Once we get something worked out I'll bring it up for approval. President Jerrel: Very good. Thank you very much. John Stoll: Thanks.
President Jerrel: Okay, County Garage. Erik Bentle: Erik Bentle, County Garage. You have my work schedule this week and my reports from last week. One thing I would like to say is we are completed with our paving and our ditching for the year, for the year `99. We've already started our ditch list for 2000 and I would like to advertise in the paper for county residents to call in so we can get our list started and get everything going. We have exceeded our goals that we set this year for paving and ditching also, so I think we've done a really good job this year. President Jerrel: That's good. Commissioner Mourdock: Here, here. Erik Bentle: That's all I have. Commissioner Mourdock: Let me do two things then. First, I'll move acceptance of the report as filed for the past week. Commissioner Tuley: Second. President Jerrel: So ordered. Commissioner Mourdock: And the second part, Erik, you said you wanted to do something as far as notification of the public to get the ditching-- Erik Bentle: We wanted to advertise in the newspaper for residents living in the county to call the garage if they have ditch work they need done that's on right-of-way. Commissioner Mourdock: Okay, I move the approval of the advertising. Commissioner Tuley: Second. President Jerrel: So ordered. Erik Bentle: That way we'll be ahead of the game starting out next year. President Jerrel: Good. Commissioner Tuley: You must have got the river bottom taken care of that I called you about because I never got a call back. Erik Bentle: Yes, sir. Commissioner Tuley: Same day. Erik Bentle: Same day. Commissioner Tuley: I love it. I appreciate it, too. Erik Bentle: No problem. That's all I have. President Jerrel: Thank you very much.
President Jerrel: County Attorney. Joe Harrison, Jr.: The first item
I have are the bids that were received concerning the Old Petersburg Road
project. That was VC99-10-03. There were four bids that were submitted.
They are as follows:
I would ask that you take these bids under advisement and review them for their responsiveness. Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered. Joe Harrison, Jr.: I have a couple of other items. The next of which I would like to have permission to advertise an ordinance amending Chapter 2.32.100 of the Vanderburgh County Code of Ordinances. This particular provision is a provision involving the Department of Weights & Measures. It's a request from Loretta Townsend to make a minor change to their particular ordinance regarding commodity regulations and she has asked that the Commissioners do this before the end of the year, so I would ask for permission to advertise this and the Commissioners could then consider this particular ordinance maybe late November, whenever advertising is appropriate. If we could get it advertised within the next week or two we could probably consider it a public hearing/first reading and then a final hearing either the last Monday in November or maybe the first Monday in December might be appropriate. Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered. Joe Harrison, Jr.: Another item I have to bring up involves the AISP/DISP program out at the SAFE House. Commissioner Tuley, myself and Brad...the Sheriff, Brad Ellsworth, had a chance to meet recently and it was decided by the court that...or I should say that it appears that the Community Correction programs involving AISP/DISP should no longer stay at the SAFE House and that those programs will be moved elsewhere or similar programs will be moved elsewhere. It is possible those programs may be relocated to the Old Courthouse, but I'm not too sure. The Circuit Court will be looking to see where those programs will be moving. So my report this evening is that probably by the end of the year or early next year those programs will no longer be Community Correction programs. They will be operated under the jurisdiction of the Circuit Court. We should know more within the next couple of weeks as far as the location of the programs in the future and when this transition will take place. Commissioner Mourdock: That would also include the assignment of personnel? Joe Harrison, Jr.: That would also include the assignment of personnel that are currently working in those two programs and the court will be looking at that issue to decide what it wants to do with personnel that have been working in those particular programs. President Jerrel: Did you discuss that should not be an additional charge to the General Fund, this is fee supported? Joe Harrison, Jr.: I don't know if that issue was discussed, but I think certainly the issue of user fees was discussed as far as paying, but I'm not too sure it was discussed whether or not additional funding would be necessary or not. Commissioner Tuley: There is a lot of the actual detail to be worked out, but that was the concern that we discussed. That's fine, we'll move the program if you want to keep it, however, understand you've got a fee situation out there that is going to have to handle these costs. So I mean, we didn't get down to nailing it down. Joe Harrison, Jr.: But it was certainly the intention, I know, of Commissioner Tuley and myself that those programs could, as far as the personnel in those programs, remain under the jurisdiction of the Sheriff, however that was an issue that was not acceptable to the Circuit Court and because of that the programs will be moving elsewhere. Commissioner Mourdock: Having been out of town last week for the Community Corrections Advisory Board meeting and I know this that you're talking about took place prior to that, right? Commissioner Tuley: Right. Commissioner Mourdock: Was the Advisory Board, did they then ratify that decision that AISP/DISP should, in fact, go somewhere else? Joe Harrison, Jr.: No, the Advisory Board was advised that there are ongoing discussions, but the recommendation was going to be made this evening as far as what the decision was as far as the Circuit Court is concerned. I didn't hear back from the judge at all regarding that. The bottom line is that the Community Correction program, it's not going to be a Community Correction's program in the future. That's why it's not going to involve the Advisory Board. Commissioner Mourdock: My key point, my key question was whether or not the Advisory Board was involved with the discussion that, in fact, it would be user fees that would pick up any additional space. Joe Harrison, Jr.: No. President Jerrel: No. Commissioner Mourdock: It sounds like that didn't come up. President Jerrel: That needs to be reviewed with the Advisory Board when they meet in December and Council needs to be apprised of that. Joe Harrison, Jr.: As far as this Board is concerned I don't know if there is any action that you want to take other than to-- President Jerrel: I think we'll wait until we have the Advisory Board. You've informed us, haven't you? Joe Harrison, Jr.: Yes. President Jerrel: And that is the way it is, so we'll proceed after the next Advisory Board meeting. I don't think there is anything for us to do. Joe Harrison, Jr.: No. President Jerrel: We can't vote yes or no. Commissioner Mourdock: Right, right. President Jerrel: Okay. Is there anything else? Joe Harrison, Jr.: Yes, I'm sorry.
There is one other item, I'm trying to figure out what it is. With regard
to...I just wanted to advise you of this. On the Gregory Court matter,
that's the cave-in out on the road out on the north side John has been
proceeding ahead to get soil samples by a soil consultant regarding what
exactly is going to need to be done to take care of the wash away that
has occurred out there and then the bids will then be...plans will then
be prepared and submitted and John hopefully will have something by the
end of...middle of November or end of November so we can get that project
going ahead before the end of the year. Hopefully it will move ahead quickly,
but that's a situation that needs to be resolved as soon as possible. That's
all I have.
President Jerrel: Okay, Superintendent of County Buildings. Tony Greubel: I attended the multi-county strategy committee meeting last Friday at USI and that went well. I think nine of the people representing Vanderburgh County showed up so we had a good county attendance. Commissioner Tuley: You know, just jog my memory, too, I was notified by Mr. Brad Oliver that he is not going to be able to continue on there. Tony Greubel: Okay. Actually, we do have more people than we are really supposed to have anyway, so that's good. Commissioner Tuley: So we don't have to find a replacement, okay. Tony Greubel: I made a...this is something for the state level that they gave us. I made a copy for everyone on the Board just to kind of get an idea for a vision for the regional level, but this is what they did for a vision for the state level. President Jerrel: When is the next meeting? Tony Greubel: It will be in the middle of December. That's all I have. President Jerrel: Have you picked a date? Tony Greubel: Yes, I don't have it in front of me though. President Jerrel: Okay, maybe you ought to send us all a memo. We can come and listen, can we not? Tony Greubel: At that meeting Commissioner Rector showed up from Warrick County. He stayed for a couple of hours. One Commissioner from Gibson County is actually a participating member of it, so if anyone wants to even be a full-time member that's great. President Jerrel: Thank you.
President Jerrel: Burdette Park. Gary Hohman: Yes, ma'am. Gary Hohman, Burdette Park. In addition to our work report we do not have anything to present to you at this time unless you have some questions of us. We would be glad to answer any questions. President Jerrel: How is the scary Halloween thing going? Gary Hohman: They were lined up all the way from our building all the way out to the extreme north entrance of the parking lot this past weekend. President Jerrel: So you've had good crowds? Gary Hohman: They have a real good crowd. President Jerrel: I would go, but I would probably get scared! Gary Hohman: It's not for one that is faint of heart. President Jerrel: Okay, thank you very much, Gary. Gary Hohman: Thank you.
President Jerrel: Soil & Water and Ozone Officer reports, is there a motion to accept all the reports? Commissioner Mourdock: I'll move acceptance of all the department head reports. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: Are there any questions related to any of the consent items? Tony Greubel: We added one from the Knight Assessor that is not on your agenda. President Jerrel: Oh, okay. There is a late one then for the Knight Township Assessor. Commissioner Mourdock: I'll move acceptance of the consent items as filed with the addition of the one from the Assessor's office. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: Is there any old business to come before the group? Well, it may be old or it may be new. Our fellow Commissioner ran 26-- Commissioner Tuley: I was going to say, how much? Fifty-two dollars I owe you? Commissioner Mourdock: You owe me $52, two dollars a mile. President Jerrel: He successfully completed the Chicago Marathon. It was a marine marathon. Commissioner Mourdock: Yeah, Washington, DC. President Jerrel: Washington, DC, excuse me. Commissioner Mourdock: And you can think it coincidence, maybe, maybe not, but yesterday a new world record was set for the marathon. It wasn't me, of course, but I think the pressure of adding to the field! President Jerrel: I'm sure it did have a bearing. Commissioner Tuley: I'm sure you scared the daylights out of him! Commissioner Mourdock: In fact, he did it in a third of the time. Well...a little less than that. Commissioner Tuley: Hey, but you made it. Commissioner Mourdock: I made it, and no cramps, no charlie horses, no stops. Commissioner Tuley: Who does the check get made payable to? Commissioner Mourdock: The Susan Komen Race for the Cure. Commissioner Tuley: I will get that to you. President Jerrel: Well, congratulations. Commissioner Mourdock: Thank you,
it was fun to do.
President Jerrel: Is there any new business to come before the Board? Commissioner Mourdock: Just a reminder that the next meeting...or next week we will not meet. President Jerrel: Right. Commissioner Tuley: Right. Are we getting...I guess this is new business since this just recently opened. Are we getting feedback...are they doing any kind of exit survey, they being the Convention & Visitors Bureau or Ogden, on the immediate reaction of the people that we've had over here so far? President Jerrel: Well, only what I have read in the paper. I mean...I did talk to Sandie after the POW and I talked to her after the engineering show. I haven't talked to her after-- Commissioner Tuley: I saw Dolli's letter to Sandie and crew for what an excellent job they did. Joe Harrison, Jr.: They said they had 5,000. Commissioner Tuley: Is that right? President Jerrel: I went over there yesterday so they...I mean, everything looked like it was going well. Commissioner Mourdock: Yeah, I've heard just passing comments. Everyone that I know of that has been through there has had a good experience and good comments, but I have not seen anything officially and I'm sure there are others. You know, we always hear the good ones. I'm sure there is someone. I noticed there was some temporary signage and things up on the interior that haven't been figured out yet, but I'm sure that is being taken care of. I cannot wait until the first event takes place in the new auditorium. Commissioner Tuley: Right. Commissioner Mourdock: I gave a personal tour the other day to one person who reacted exactly as we guessed with, whoa. He just couldn't believe that thing looks like it looks. Commissioner Tuley: I had some people ask me. I said, when you get in there you're not going to believe what you're seeing. President Jerrel: That's true. Okay, is there a motion to adjourn? Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered. The meeting was adjourned at 6:25
p.m.
Those in attendance: Bettye Lou Jerrel Richard E. Mourdock Patrick Tuley Joe Harrison, Jr. Suzanne M. Crouch Charlene Timmons Tony Greubel Jerry Bryan John Stoll Mims Poole Howard Knopfmeier Andy Easley Erik Bentle Gary Hohman Others unidentified Members of the media
Vanderburgh County
Bettye Lou Jerrel, President Richard E. Mourdock, Vice President Patrick Tuley, Member Recorded and transcribed by Charlene
Timmons.
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