VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

OCTOBER 20, 2009

The Vanderburgh County Board of Commissioners met in session this 20^th day of October, 2009 at 5:00 p.m. in room 301 of the Civic Center Complex with President Troy Tornatta presiding.

President Tornatta: Good evening. Welcome to the Board of Commissioners meeting, October 20, 2009. It is 5:00 p.m. in room 301. Attendance roll call, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Here.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Here.

Madelyn Grayson: President Tornatta?

President Tornatta: Here.

President Tornatta: Charlotte Roesner? If you would come up, and you’re with the zoo, but aside from that if you would lead us with the Pledge of Allegiance.

(The Pledge of Allegiance was given.)

President Tornatta: Now, Charlotte, we hear there’s a little Boo at the Zoo.

Charlotte Roesner: Yes, we’ve had some excitement these last few weekends, well, actually last weekend, and we’ve got some more brewing for this coming weekend. We have our largest event of the year at the zoo, called Boo at the Zoo. Previously we’ve attracted about 9,000 people. This year we’re on track for another great attendance record. Saturday alone we had over 2,400 people.

President Tornatta: Wow!

Charlotte Roesner: So, it’s coming up this Friday and Saturday as well, and if anyone is not familiar with Boo at the Zoo I’ll tell you a little bit about the format. If anyone’s ever been to our new entry, you know how gorgeous that looks at night. It’s got lots of lights, a great plaza area, we have that all set up for Halloween, and that’s where the Boo at the Zoo starts. We have a big magic show, about four magic shows going on throughout the course of the night, lots of booths set up, it’s just a lot of fun for all ages. It’s very family friendly. So, the visitors start out in the plaza area of the zoo and they trick or treat their way around several of the main features of the zoo, visiting over 25 different stations, 13 of those stations are candy stations. We’ve got some toothbrush stations to kind of counteract the effects of the sugar. It’s just a lot of fun. We also have face painting, clowns, a mad scientist that’s a lot of fun and that’s set up in the research station of Amazonia, lots of local organizations coming out to lead the crowd in activities and crafts. Two really cool features of this event, you get to go through Amazonia, our newest exhibit at night, so that’s really neat to see. Plus, you also get to visit our newly renovated nocturnal exhibit in the Clay Building, so that perfectly fits in with the Halloween theme. Everyone seems to have a really good time, and we’ve heard it’s one of the best bargains in town. The attendance figures, or the admission rates are $6.00 for general admission, $5.00 for zoo members, and then McDonald’s is our featured sponsor and you can pick up dollar off coupons at McDonald’s. So, it’s very reasonable, a lot of fun, and if everyone’s not doing anything this weekend, come on out and see us.

President Tornatta: What are the ages?

Charlotte Roesner: It’s, well, that leads to another good point. Anyone can come and will have fun. We have a new addition this year which is the tent of terror. So, we added that because we found that a lot of the kids who are teenagers are still coming with their families and their younger siblings, so they wanted something fun to do for them. So, we’ve added this haunted tent for the older kids, and we also have a more mild haunted feature for the little ones. It’s more like a trick or treat trail that they go through through the Master Gardener’s Garden at the zoo. So, you can bring your newborns all the way up through teenagers and there will be something fun for everyone to enjoy.

President Tornatta: Super! Any questions?

Charlotte Roesner: Alright, I’ll leave you handouts--

President Tornatta: Good luck.

Charlotte Roesner: -- and some Boo at the Zoo chocolate for everyone at the back door sitting on one of the chairs. Help yourselves.

President Tornatta: We got some. Ted approves.

Charlotte Roesner: They say, “Boo”.

President Tornatta: Okay, good. Good.

Charlotte Roesner: Thanks a lot.

President Tornatta: Okay, thank you.

President Tornatta: Action items for tonight, second and final reading of vacation ordinance CO.V-10-09-001, vacation of Fisher Road and Hornby Lane.

Commissioner Winnecke: Mr. President, I’ll move approval.

Commissioner Melcher: I’ll second it.

President Tornatta: A motion and a second. Public comment? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Second and final reading of vacation ordinance CO.V-10-09-002, vacation of northern portion of Reis Road.

Commissioner Winnecke: I’ll move approval.

Commissioner Melcher: Second.

President Tornatta: A motion and a second. Public comment on this? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Second and final reading of CO.06-09-012, an ordinance regarding telework.

Commissioner Melcher: Move for approval.

Commissioner Winnecke: Second.

President Tornatta: A motion and a second. Discussion? Hearing none, roll call vote.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

Commissioner Melcher: I want to thank you, Commissioner Winnecke, for putting this together and having your team and the attorneys, because I think this is something that we needed. So, I agreed with you in the e-mails and that.

Commissioner Winnecke: Appreciate it. Thank you.

President Tornatta: Yeah, and I echo the motion.

President Tornatta: Cooperative extension purchasing department, permission to advertise APA-025-2010, commercial fuel. If anybody has any questions, Jim Harris is in the audience.

Commissioner Winnecke: Tonight we’re just giving permission to advertise, right?

President Tornatta: Just giving him permission to advertise.

Jim Harris: Good evening. I’m just seeking permission to advertise for the unleaded fuel for the Cooperative Purchasing Organization.

President Tornatta: Alright.

Commissioner Melcher: Move for approval.

Commissioner Winnecke: Second.

President Tornatta: A motion and a second. Discussion? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

Jim Harris: Thank you.

Commissioner Winnecke: Thanks, Jim.

President Tornatta: Thank you, Jim.

President Tornatta: I believe we have, okay, we have a request of us from the President of the Race Directors of Southern Indiana Classic Marathon Road Runners Club to conduct a marathon. If you want to come up, Jill. Jill Gehlhausen is with us, and she’s going to talk about the potential to have a marathon race held in Vanderburgh County.

Jill Gehlhausen: Do you care if I give you more paper?

President Tornatta: Absolutely, come on.

Jill Gehlhausen: Okay. Do you have a copy of the map in front of you already?

President Tornatta: Yes.

Jill Gehlhausen: Okay, great. Well, we’re excited to announce that Evansville will have its first Boston qualifier Marathon, half marathon, wheelchair half marathon, and partner marathon on April 11, 2010, We have formed a road runners club of America event club that’s been working on this since July the 1^st. Our board of directors is putting on the event. It’s a 13 person board of directors, and every single one is a marathon runner. So, they are wanting to put on a race that runners can’t wait to register for. It’s going to start and finish, upon your approval, at the beautiful Vanderburgh County 4-H Center. We’re wanting, we have purposefully avoided State highways, so that we don’t have to involve the State in anyway, but we have a proposed route drawn up, and we’re wanting....and you can see the route in front of you. That’s the full course. The half course takes part of the full course, and then at–

Gordon Benfield: It splits off at about four and a half miles and works it’s way back to the 4-H Center.

Jill Gehlhausen: So, there’s only a small part that just the half marathon runners or walkers would be using by themselves. We’re wanting to close down completely the area from–

Gordon Benfield: From Fleener Road all the way up to (Inaudible) Road on St. Joe, if possible. We know that the New York City marathon closes down all five boroughs for a marathon. We think that for the safety of our runners, that if we can get the roads closed off as much as possible, that limits the chances of any accidents. We know that people who live on the course will have access in and out of their driveways. If we have total shutdown, we know the safety is good. If we can’t get total shutdown then we have to cone the whole 26 miles with half open for runners. We will put letters out to every person who lives on the course explaining the situation to them, saying that they have limited access, but they still have access in and out. We’ve canvassed all of the churches in that area, what time their church services are. We don’t go through, we don’t go past any church during their church service time. There’s one church that has a service at 8:00 and 10:00, our race starts at 7:00, but the race doesn’t go in front of their church, but it has a road that goes to their church that we would like to see shut off for the safety of the runners. So, all we’re asking is that from, if we can get approval, work with the Sheriff’s department on getting as much closed down as we can for the safety of between four and six thousand runners and walkers, people with baby strollers are out there running. We have maps on the ground for split timing that need protection, because they are a valuable map, expensive maps. We’re just asking if we could get this approved in the near future so that we can go ahead with promoting our race.

Jill Gehlhausen: For the support, we have contacted the National Guard. We have not given them a copy of the route. We’ve not gotten to that point yet. But, they are so excited about this event for Southern Indiana, and they have sent a proposal to the state level, just to the National Guard, to see if they can supply security for that day, in addition to what we will have already from the community. We’re also, we have a plan in place for hundreds and hundreds of volunteers. So, we just want to see what you think about it.

Gordon Benfield: It benefits the American Diabetes Association.

President Tornatta: Okay. Any questions of the Board?

Commissioner Winnecke: I do.

President Tornatta: Okay.

Commissioner Winnecke: First, how many participants do you anticipate at each level?

Jill Gehlhausen: We anticipate 2,500 to 6,000. We are capping it at 6,000. Standard race entry across the U.S., typically one sixth of those participate in the full marathon. So, at the most, the second half of the course will probably have about 1,000 runners on it. We are advertising a marathon partner, a partner marathon where we bus them out to the halfway point. We don’t anticipate a large percentage to participate in that, but we want to at least leave it as an option.

Commissioner Winnecke: Then, how long would you propose that the entire route be closed?

Jill Gehlhausen: We’ve put a time limit of 17 minutes per mile on the half marathon, and 15 minutes per mile on the full marathon. So, that being said, if they started at 7:00 in the morning, then they should be completely done, even if they’re walking, by 1:30.

Gordon Benfield: We would, we can open up roads as we pass them and they don’t come back on them again, we could open roads up. As the last runner goes through

we can open roads back up.

Commissioner Winnecke: As you’ve staked out your course, have you done any sort of head count, I mean, do you know how many residences are involved along the route?

Jill Gehlhausen: We would be happy to bring that data back to you.

Gordon Benfield: What we can do is we could sit down and come back to another meeting and break down exactly what roads and what hours, what times we need them shut down, and we could probably get that number for you and let you know.

Commissioner Winnecke: I think that would be helpful. At first blush, I don’t know why I wouldn’t support this, but I think it would be important to kind of get that data, and would probably be fruitful for everyone concerned if you sat down and had some discussions with the Sheriff’s department.

Jill Gehlhausen: Right.

Commissioner Winnecke: I would ask that you coordinate, you know, at least begin some safety discussions with them.

Jill Gehlhausen: Sure.

Commissioner Melcher: I want to echo that too, because I think, have you talked to the Sheriff yet?

Jill Gehlhausen: Well, what we did was we called the Commissioners office, and then they talked to the Sheriff. They sent our documents, the receptionist said that the Sheriff called her back already about it, and said to proceed to this meeting.

Commissioner Melcher: I would want the Sheriff to feel comfortable with the security.

Jill Gehlhausen: Sure.

Commissioner Melcher: So, National Guard or not National Guard, I don’t know if I’m happy or not happy with that, but, again, I just want to make sure, I think the other Commissioner has said everything I was going to pretty much say, but, I want the Sheriff involved even if we have to change the routes just a little bit or something.

Jill Gehlhausen: Sure.

Commissioner Melcher: It would be good to know exactly what’s happening, so that everybody knows what’s happening. Because you’re going to have water stations and everything else along this thing.

Jill Gehlhausen: Oh, yeah.

Commissioner Melcher: So, that’s going to take up some time.

Jill Gehlhausen: Sure, and we’ll have entertainment along the course too, but in our discussions with the National Guard we know that we’ll be recycling help. So, that, you know, the first mile is done within 30 minutes. So, those people will move.

Gordon Benfield: To the back end of the course.

Jill Gehlhausen: Uh-huh. So, we’ll have a whole strategy for that. So, we would be happy to meet and discuss it in further detail.

Ted C. Ziemer, Jr.: I just want to mention, maybe somebody has already told you this, but you’ll need insurance coverage.

Jill Gehlhausen: Sure, and we already do, and we name the county as an additional insured.

Ted C. Ziemer, Jr.: Additional insured, and a minimum of one million dollars per occurrence, three million dollars in the aggregate, and then the certificate has to provide that it won’t be cancelled or amended, at all, without the county having 30 days prior notice of any such cancellation.

Jill Gehlhausen: Okay.

Ted C. Ziemer, Jr.: We need that before the race could begin.

Jill Gehlhausen: Sure. Our insurance provider is the Road Runners Club of America, and their policy negotiations are in October, so we’ll have this document by the end of the month. We’ve already paid for our fees for that.

President Tornatta: Okay.

Madelyn Grayson: Sir, would you state your name for the record?

Gordon Benfield: Gordon Benfield.

President Tornatta: Alright. Any other questions of the Board? This is where you understand that we are interested in this project. We’re not going to vote on it tonight. We would like you to do a little bit more legwork, just to talk to the Sheriff and make sure everything is set up to your liking and the Sheriff’s liking, and any of those other entities that you have to get. Then, we’ll be happy to meet back here at a Commissioner meeting date, and then put it before the Board then.

Jill Gehlhausen: Okay, great.

President Tornatta: Okay?

Jill Gehlhausen: Thank you very much.

Commissioner Winnecke: Thanks.

President Tornatta: Alright. Thank you.

President Tornatta: Alright, contracts, leases and agreements. Health Department, amendment number one to grant agreement approved September 1, 2009 for $188,402 for the H1N1 flu pandemic. Revised 2009 public health preparedness and response for H1N1 grant agreement for up to $188,402 for the period of 7/31/09 through 7/30/10. Gary?

Gary Heck: Gary Heck, Vanderburgh County Health Department. I would be happy to answer any questions. I believe that the County Attorney has reviewed this amendment.

President Tornatta: Anything?

Commissioner Winnecke: Move approval.

Commissioner Melcher: Second.

President Tornatta: A motion and a second. Any questions?

Commissioner Winnecke: I just have a real quick one.

President Tornatta: Go ahead.

Commissioner Winnecke: Gary, will you hang around? I have a question, I would like to ask you about something under new business.

Gary Heck: Certainly.

Commissioner Winnecke: Okay, thanks.

President Tornatta: Okay, roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Superior Court, agreement with Deputy Sheriff Troy R. Hardin for home verification services.

Commissioner Winnecke: Move approval.

Commissioner Melcher: Move for approval.

Commissioner Winnecke: Second.

President Tornatta: A motion and a second. Discussion? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Sheriff, ICJI grant agreements for domestic violence coordinator position.

Commissioner Melcher: Move for approval.

Commissioner Winnecke: Second.

President Tornatta: A motion and a second. Discussion? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Homeland Security grant, 2007 Homeland Security grant program sub-grant agreement EDS-C44P-0-107A for a maximum amount of $14,894 for acquiring network switches.

Commissioner Melcher: I’ll move to approve them.

Commissioner Winnecke: Second.

President Tornatta: A motion and a second. Discussion? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Commissioners, Humana group Medicare plan. Is Jim with us? Jim Snyder, please come forward.

Jim Snyder: Good evening. I’m Jim Snyder with Humana. I’m here, I don’t know what all you’ve been provided, so if you can tell me where you are in the process I will be happy to summarize.

President Tornatta: I think we’ve received some e-mails on the Humana Medicare plan. If anybody has any questions on–

Jim Snyder: Why don’t I just give a brief, general overview–

President Tornatta: Okay.

Jim Snyder: –then we can go from there. As you know, you folks started a retirement plan for your retirees a few years ago, and this is the annual renewal that comes up every year. The renewal this year, the premium has gone up, as it does with all insurance. We are pretty much controlled by the Medicare, the CMS folks, they tell us, basically, how much their reimbursement is going up, just like they tell the doctors what they are going to pay them. The plan that your employees have now has gone up to, I believe, $74. I think you’ll have that in front of you, per month. There is an alternative plan with lesser benefits for $59 a month. So, the plan you have now is what’s called a Private Fee For Service plan, and that means that anybody that accepts Medicare, your folks can go there. The cheaper alternative is what’s called a Regional PPO plan, which most of you are probably in a PPO. That is still available. In 2010 that goes away after 2010, or, excuse me, the Private Fee For Service goes away after 2010 and everyone will be in a Regional PPO. So, the question is, do you want to leave your folks in the plan this year, similar to what they have now? Or go ahead and move to the Regional PPO? That’s the question before you. I believe you were furnished with spreadsheets to show the difference in the plans.

President Tornatta: I don’t have a spreadsheet at this time. What might have to happen–

Jim Snyder: I can take just a few moments, if you like, and just kind of run through some of the differences. The biggest difference is going to be that the, if you switch out of the plan that you are in now to the Regional PPO, they will have to be in a network. Now, Evansville is fortunate, because the network is very strong in Evansville. I would not expect much disruption. The co-pays are higher in a cheaper plan. For instance, the daily co-pay, in hospital, which your retirees this year pay $180 a day for under their current plan, that’s going up to $225. If you went to the Regional PPO plan, it would go up to $675 a day, that’s co-insurance.

President Tornatta: Okay, Jim, when do you have to have this information? I mean, when do you have to have our approval? Do you have a time line?

Jim Snyder: Well, technically we have to get something done by the end of October.

President Tornatta: Okay.

Ted C. Ziemer, Jr.: These are the spreadsheets you’re talking about, aren’t you? I think.

Jim Snyder: That’s the actual plan description, yeah.

Ted C. Ziemer, Jr.: What other spreadsheet was there? I mean, they do have copies of these.

Jim Snyder: May I approach?

President Tornatta: Yeah, sure.

Jim Snyder: This is one of them.

Ted C. Ziemer, Jr.: Okay, yeah, I don’t think we’ve seen that. At least I haven’t.

Commissioner Melcher: I haven’t seen that.

Jim Snyder: I think it would be helpful to look at.

Ted C. Ziemer, Jr.: This, actually, we had word from the company prior to the October 13^th meeting that it needed to be heard then, because you needed it by October 15^th, I think,

Jim Snyder: Well, we needed it back by the 15^th, because we have to have everything filed by the end of the month.

Ted C. Ziemer, Jr.: Right, then, that was extended so, you couldn’t be here, I think, on the 13^th?

Jim Snyder: No, I couldn’t.

Ted C. Ziemer, Jr.: You could be here today, so, that’s been extended.

Jim Snyder: Right. When is your next meeting?

Ted C. Ziemer, Jr.: November the 3^rd.

Jim Snyder: Well, we can spend a few minutes and go through the spreadsheet if you want. I mean, it’s your call.

Ted C. Ziemer, Jr.: I don’t know if it helps, I did try to summarize these in my e-mail to you. The plan that you now have is available for only one more year, and then it’s not going to be available at all. So, for 2010 will be the last time that you can have that plan. That will go from what is now $29 a month up to $74 a month per retired employee for the year 2010. They would have all the same coverage they have today, which essentially means they can go to any physician, any hospital, anywhere that provides Medicare coverage and receive coverage.

Jim Snyder: Right.

Ted C. Ziemer, Jr.: The new plan, which is the RPPO plan, will be the only plan available starting in 2011. That plan is a PPO, and there will be some limitation on the physicians and hospitals where you can receive service, though I did see an indication that in our area.... I saw a map which had some indication of the various, and I think you have that as well, that shows where the providers are located. It looks like in the Vanderburgh County area it would largely cover the hospitals and physicians who are in this area.

Jim Snyder: Yeah, I don’t–

Ted C. Ziemer, Jr.: The cost of that will be $59 per retired employee per year, instead of $74. You understand that the $74 plan is only available in 2010. In 2011 the only plan that will be available will be the one that costs $59 per month in 2010. There are other distinctions that perhaps you could go through, but that’s really the choice the Commissioners face in this regard. Then, maybe you’ll tell us also, just while we’re at this, there are Rx options, and you provided two different Rx options, and I don’t know whether one applies to one plan and one applies to the other. That was one thing that I had marked that you would be able to explain to us today.

Jim Snyder: Right, I saw that, sir. I think those Rx comparisons were from 2009-2010. Whichever plan you choose, the Rx option is going to be the same. Frankly, I don’t think that the decision should be based on whether you have a network or not have a network, because in Vanderburgh County, they’re still going to have plenty of coverage. To me, the decision is whether you take the plan with lesser benefits and lesser premium, or you pay a little more and you have the better benefits.

Ted C. Ziemer, Jr.: Excuse me, the question is, you said you don’t think there’s much difference given Vanderburgh County, the area that we’re in.

Jim Snyder: Right.

Ted C. Ziemer, Jr.: Then you say lesser benefits. I don’t believe they understand what the lesser benefits are going to be.

Jim Snyder: Just let me give a few examples.

Ted C. Ziemer, Jr.: Yeah.

Jim Snyder: The, in the Private Fee For Service plan, as we said, the co-pay, in hospital, is $225 a day. In the Regional PPO plan it’s $675 a day. So, in the inpatient cost alone, in my opinion, that’s more than enough difference to offset the premium to take the more expensive plan, on hospitalization. Another example, mental health, outpatient health 25 percent co-insurance in the Private Fee For Service plan. In the Regional PPO, $85 co-pay, then 30 percent co-insurance. Surgery services, 25 percent co-insurance in the Private Fee For Service plan, $185 co-pay, then 30 percent co-insurance in a Regional PPO plan.

President Tornatta: Let me understand, this is strictly voluntary for those who want to pick it up?

Jim Snyder: Yes.

President Tornatta: With Vanderburgh County as a sponsor?

Jim Snyder: It’s offered to all of your Vanderburgh County retirees.

President Tornatta: Right, and once again, it’s $74 for the top plan, 74 and some change?

Jim Snyder: Yeah, your choice is between the $74 plan or the $59 plan.

President Tornatta: But, that’s a year?

Commissioner Winnecke: Per month.

Jim Snyder: Per month, yes.

President Tornatta: Per month?

Jim Snyder: So, it’s a 15 buck difference, $180 a year difference. In my opinion, and I don’t care which one you choose, in my opinion the benefits are better in the more expensive plan.

President Tornatta: Because, rationalizing that this all goes away next year, so they’ve got a year to find either a better plan, or they can fall back on the new plan, which is the RPPO.

Jim Snyder: That’s correct.

President Tornatta: Okay.

Commissioner Winnecke: My inclination is that we renew this, and make sure that we alert, probably through the Auditor’s office, those retirees who participate that 2010 is the final year for this plan, and that going forward there will be a new Regional PPO.

Jim Snyder: Actually, we have counselors, well, there’s an 800 number that they can call that will talk them through that individually. Most seniors like the one on one contact. So, there is an 800 number they can call and talk about their choices.

President Tornatta: For the difference in the premium, it sounds like the $74 plan is, it’s going to give them more bang for their buck.

Jim Snyder: I don’t think there’s any question about that.

President Tornatta: Okay, okay.

Commissioner Melcher: Did you send anything out to them? Do they know anything about an increase coming up?

Jim Snyder: We can’t really send anything out to them until you decide which plan you’re going to have.

Commissioner Melcher: But, you didn’t send anything saying that it could be changing?

Jim Snyder: I don’t think so.

Commissioner Melcher: When does the new fee go into effect?

Jim Snyder: January 1. The senior market, they’re pretty well aware now that every year at this time that that’s when you make your decisions about your Medicare supplement plan. I mean, it’s in all the papers, full page ads–

President Tornatta: Right.

Jim Snyder: –seminars. So, it’s, I mean, it’s nothing that they’re not used to. They know there’s something coming, they just don’t know what yet.

President Tornatta: Okay.

Ted C. Ziemer, Jr.: I just want to be sure we understand that they don’t have a choice, the choice is with the Commissioners. They’re not going to be able to say we want the 74 or the 59.

Jim Snyder: Right, that’s correct.

Ted C. Ziemer, Jr.: You’re going to decide that.

Jim Snyder: That’s correct, that’s a good point, that’s because it’s a group plan, and the rates are a little better in a group plan. So, you make a decision as a group.

Commissioner Melcher: One time in the hospital.

President Tornatta: Yeah, one time in the hospital and you’ve saved that, your premium–

Jim Snyder: Yeah, my professional opinion is that there’s not much choice.

President Tornatta: Okay.

Commissioner Winnecke: Mr. Chairman, at this time I would move that we renew the Humana Group Medicare plan.

Commissioner Melcher: I’ll second it.

President Tornatta: A motion and a second. Any further discussion? Do we have to signify which one, or by renewing this that tells you the Private Fee For Service?

Jim Snyder: Your renewing the Private Fee For Service.

President Tornatta: Okay, just clarification there.

Jim Snyder: Right.

President Tornatta: If there are no, any comments from anybody in the audience on this one? Seeing none. Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

Madelyn Grayson: Jim, I was informed that you would have the actual document for them to sign.

Jim Snyder: I do.

Madelyn Grayson: Okay.

Jim Snyder: I’ll leave that with you?

Madelyn Grayson: Yes.

President Tornatta: Thank you, Jim.

Ted C. Ziemer, Jr.: What about the Rx option? Is action needed on that today?

Jim Snyder: The Rx option is the same in both plans. The one you’re referring to was comparing ‘09 to 2010.

Ted C. Ziemer, Jr.: Okay, so their motion has approved the only Rx option which is available–

Jim Snyder: That’s correct.

Ted C. Ziemer, Jr.: –under that plan for 2010?

Jim Snyder: Yes, sir.

Ted C. Ziemer, Jr.: Okay, thank you.

President Tornatta: Okay, thank you.

Jim Snyder: Thank you.

President Tornatta: 2010 Met Life Insurance agreement. Amendment to policy which provides the active, full time county employees may purchase varying amounts of term life insurance for various costs, all depending on an individual employee’s circumstances, such as age, whether they smoke or not, etcetera. With such costs to be paid by the individual employee. In addition, the amendment changes the policy anniversary to the January 1, 2010 and January 1^st of the subsequent years instead of 4/1 two thousand, ten thousand twenty, which is 2020. The amendment will be in effect January 1, 2010. Nice typo. Okay. That being said, do I have a motion?

Commissioner Winnecke: So moved.

Commissioner Melcher: Second.

President Tornatta: A motion and a second. Discussion? If not, roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: 2010 Health Resources dental contract, dental benefits plan for the year of 2010.

Commissioner Winnecke: Move approval.

Commissioner Melcher: Second.

President Tornatta: A motion and a second. Discussion? If not, roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Alright, any department head reports? Steve, anything? John, you’re on deck.

Steve Craig: Steve Craig, Manager of Burdette Park. I got a few answers for what you had asked for last week on the Lodge. The Discovery Lodge will be used on 76 weekend dates from today through the end of 2010. It is booked for use for 67 weekdays during this same period of time to date. We do have one Saturday open, and it’s in December from a cancellation, that’s December 5^th. If anybody needs a nice place to have a Christmas party we do have an opening.

President Tornatta: December 5^th, okay.

Steve Craig: December 5^th, of course, these numbers change weekly due to the requests of our buildings during the year. Then, on our, you got our comparison report. After a horrible summer and swimming season, I was surprised to find out that our facility income is only about one percent behind last year.

President Tornatta: Okay.

Steve Craig: Which at the six month break I think we were just about even, maybe a few dollars ahead. So, even though the summer didn’t go well with the swimming pool, the rest of it carried it through, which was a very strong showing. Compared to the state of the economy and the record breaking cold and wet summer we had I felt good about that. Earlier this summer we had received three Readers Choice Awards. Our day camp was voted on as the outstanding day camp by Evansville Living. Awards are always satisfying to the park, especially when voted on by the patrons that use your facility daily. Recently we were nominated for three different areas for our landscaping. These awards are judged by the local Master Gardeners for Keep Evansville Beautiful. Over the years we have had some success. This is not easy with the stiff competition that we’re up against amongst the other venues. Many of them have large budgets and full time employees tending to their beautiful landscape. We have neither. I was totally surprised when Burdette Park’s three projects were voted first, tied for second and third place in the recreational division. We were shocked that we was considered for more than one, let alone to win all three of them. At this time I would like to bring some special recognition to the people that was responsible for that, and that was Aaron Alexander, he’s a part time employee for Burdette, he’s been with me for nine years, but his specialty is doing the landscaping and taking care of the bushes and trees out there. Of course, he done a wonderful job. He has two part time helpers that help him in the summer; Keith Mosby, Jr. and Jacob Farney. They’ve managed to make the park one of the truly beautiful places to spend a day in the tri-state. 170 acres is a huge area to keep pristine enough to win awards like this. I just thought that we should make it known to these kids that work, I mean, they’re just part timers, they’re not union workers and that, but they’ve brought us to that point where people recognize what they’ve done. I think it’s something that we need to acknowledge. I would like to invite not only the Commissioners, but everyone to come out this weekend and spend some time, it is one of the most beautiful color displays that we’ve had in many years at the park. It’s just absolutely gorgeous now. This weekend it will probably be at it’s peak. We cannot take the credit for the incredible display of color this year, but we will make sure that you enjoy your visit to the park. I want to invite everybody out.

President Tornatta: Steve, if we could sometime get those guys to come to a meeting, we would like to recognize them for the hard work that they do.

Commissioner Winnecke: Maybe they could lead us in the Pledge.

President Tornatta: Absolutely.

Steve Craig: Okay.

President Tornatta: So, hook that up with Marissa or Kristin in the office. As well, if you could get those lists of dates and we’ll hyperlink that on the website to either your website and those dates, or put it on ours, just talking about the dates that Burdette Park has some openings in their lodging.

Steve Craig: Okay, we do post it at the Lodge, what days we have, and if we get a cancellation or something, which we do get. I mean, two years is a long time, you know, to have a reservation. We do have emergencies come up, some weddings don’t, or marriages don’t last two years. So, the engagement sometimes don’t last two years either.

President Tornatta: We’ll get a cabin and some type of recognition on our website, and they can hit that and maybe hit to your area where it shows where you have any reservations, an updated list and whatnot.

Steve Craig: We can do that where we can change it. I can have, you know, Laurel, the girl at work, she can just, if we get a cancellation or something she can go in and put that in there where they would come up immediately.

President Tornatta: Yeah, if you put that on yours, we can link to it. I think we could provide a little service. Anything else?

Steve Craig: No. That pretty well covers it.

President Tornatta: Once again, great job.

Steve Craig: Well, thank you. You all have a good evening.

President Tornatta: Alright, you too.

President Tornatta: John Stoll? Gary, we’re going to have you up next after John.

John Stoll: I just have one item and it’s a request for a time extension on the concrete repair contract. This is being done by JBI Construction, and they are requesting a time extension from October 30^th to November 25^th. The reason they are asking for the extension is because the weather has just put them behind schedule. I would recommend approval of their time extension.

Commissioner Winnecke: John, this is the repair work out in some of the subdivisions?

John Stoll: Right, this is Autumn Winds Subdivision off Mt. Pleasant, Copperfield off of Mt. Pleasant, and then Romain Park which is Congress, Iroquois, it’s out off Bergdolt. They’ve been making good progress in the Autumn Winds Subdivision, and it’s my understanding that they’re going to get started in Romain Park here in the next week or so.

President Tornatta: Okay.

Commissioner Winnecke: Move approval.

Commissioner Melcher: Second.

President Tornatta: A motion and a second. Discussion? If not, roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

John Stoll: That’s all I have. Thanks.

Commissioner Winnecke: Thanks, John.

President Tornatta: Okay.

President Tornatta: Gary?

Gary Heck: Yes, sir.

Commissioner Winnecke: Gary, thanks, we had an e-mail this afternoon regarding, from a gentleman who was at the clinic today seeking an H1N1 vaccination, I think with a child, and at 1:50 was told that, I mean, he was turned away that they were already out of vaccine. Could you walk us through when the time apparently was from 2:00 to 5:00 how at 1:50 we could be out already?

Gary Heck: They weren’t out. There were more than 400 people in line in front of him, and every one of them were there to get the exact same vaccination that he was. In fact, the first client was at the Health Department at 6:30 this morning for the 2:00 clinic. So, they actually were just finishing up when I was on my way over here. They had probably another 40 people who had been in line in front of that gentleman who were just waiting. The line actually went from the Health Department, inside the interior hall, outside our adjoining building, back over to Welborn and then out to Sixth Street. There was that many people who were there. Once we were able to check with each one person that was in line, we knew that we had a limited number of vaccines, and once we had reached the correct number of people that would exhaust the supply we had, that’s when we informed everybody else that was in line that there’s really no point in them staying, because the supply will be exhausted as soon as those people get inside. So, that’s the answer. It’s not that they had already been administered in somebody’s arm, it’s just that they could certainly see the number of people in front of them, and with a limited supply that’s the answer.

Commissioner Winnecke: So, is there a, is it just a matter of supply and demand? Is there a better way to run the vaccinations?

Gary Heck: If there is, we would certainly, I guess, welcome some suggestions, but part of the difficulty in this is that the Federal government has approved four vaccine makers at this time, and there’s a fifth one that’s in the wings that’s remaining to be licensed. Each one of those manufacturers have a different age indication for their particular vaccine. In the multi-dose viles, one manufacturer, their vaccine is rated for anybody over the age of six months. So, that is the one that gives you the most options, if you happen to receive that multi-dose vile. Another manufacturer, theirs is good for four years of age and over. The other manufacturer theirs is good for 18 years of age and over. So, depending on what vaccine you actually receive, and we never know until it actually arrives, you don’t know how to announce what type of clinic you’re going to have and what target group that you’re trying to reach with that particular presentation of vaccine. The very first shipment we had was the live attenuated nasal spray mist, which while the manufacturer says it’s good for anyone between the ages of two and 49 that’s healthy, when you factor in the priority groups that you’re supposed to reach, the appropriate audience for that would be someone who was healthy between the ages of two and 24, or that was under the age of 50 that was the household contact for a child six months of age or younger, or was a health care worker under the age of 50, and assuming that they are all healthy. It’s not an appropriate vaccine for anyone who’s pregnant. So, until you actually get, and there’s nine different presentations of this vaccine. So, until you actually get which presentation and know the manufacturer, what type, whether it’s in a pre-filled syringe, or whether it’s in a multi-dose vile, you really don’t know what kind of clinic you can have, and then depending upon the quantities, when you look at....we have in the provider network within our community there’s over 59 different entities that have offered their vaccinators to be able to offer it to large groups in what would be called a closed pod, point of distribution, and until, and we’ve received 6,300 doses so far in the first three shipments. So, it’s, eventually this will clear up as soon as enough vaccine starts to show up in each community, you’ll be able to have clinics where you’ve got the multiple vaccines available to reach every appropriate age, but until we get to that point, we’re doing the best that we can. We would ask people to be patient with us. We can’t control when people arrive at a public building. That’s kind of like a concert where people show up to get tickets days in advance. This stuff isn’t quite as popular as a concert, but I never, I guess, really thought someone would be there at 6:30 this morning either. Fortunately, I was there before then and could explain to them that our building doesn’t open until 8:00, and there’s really not, until the clinic actually starts, there’s not much they’re going to be able to do except wait, but, if they’re content doing that. So, you know, I understand the gentleman’s frustration. You would say, okay, you’re going to have the clinic from two, you show up at whatever, an hour before, it just so happens that other people in the community were willing to wait an extra two or three hours to try to be closer in line to whenever the vaccinations take place.

Commissioner Winnecke: Okay. Thank you.

President Tornatta: Thank you, Gary.

Gary Heck: You’re welcome.

President Tornatta: Alright, any other department heads? Seeing none.

President Tornatta: We do have board appointments. Pigeon Creek Greenway Advisory Board, we did check with these individuals, they did want to continue to serve. That’s Ann Ennis, Lester Steinmetz, Blaine Oliver, Steve Craig and Fred Padget.

Commissioner Melcher: I’ll move that we approve them.

Commissioner Winnecke: Second.

President Tornatta: A motion and a second. Discussion? If not, roll call vote please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: New business, any new business?

Commissioner Winnecke: A couple questions actually.

President Tornatta: Sure.

Commissioner Winnecke: Are you going to bring us up to speed on your Saturday meeting regarding Majestic Place?

President Tornatta: I sure will. In a meeting Saturday at 12:00 at USI we had a discussion of the Majestic Place. Essentially I was the referee, if you will, facilitating discussion. We had a group, somebody from USI from the administration, we had a group from the development, and we also had a group from the residents. Essentially laid down a lot of groundwork on why the development wanted the development where it was and the background with it. We had reasonings why USI had some reservations in certain areas, and had some, obviously, some background on why the residents did not necessarily want that either in their backyard or in that area in that type of magnitude. It was a very fruitful meeting. I think that there were a lot of points of understanding. There, the group felt like they were getting something out of the discussion, but wanted some more information. At that time we set a meeting for November 7^th. At this point it’s at USI, I’m not real sure, just e-mailing the committee to find out what works for them, but there looks like there will be another meeting just to talk about issues and get some more information from the developers. At that point we expect that if there’s another meeting that group will ask for another meeting, and then I will participate as long as the meetings are fruitful and keep everything on point, as a facilitator would do.

Commissioner Winnecke: Is it, do you still believe that we’ll vote on the matter December 8^th?

President Tornatta: I don’t know. The thought in that group was not to rush the process, and I think that’s what I pulled away from it. Don’t rush the process to meet a date. Closer to the date I think we’ll have an idea of if there’s a good back and forth, or if there are some exchanges that would allow the neighbors to feel more comfortable with development out there. If not, development might decide that they want to pull back and retool. All options are open. As we walked away, all parties said they were keeping an open mind, and all options are on the table. I think that’s where you want to have any type, I call it negotiations, but any type of back and forth between two opposing sides.

Commissioner Winnecke: The only issue on timing would be that, I think it’s about December 10^th, their 90 day window through the Area Plan Commission process expires. So, that, you know, I guess the developers could withdraw it.

President Tornatta: Right.

Commissioner Winnecke: But, December 8^th is kind of the–

President Tornatta: Right, and I’m going to leave that up to the attorneys that handle it and advise our client. I think, you know, the last thing I want to do is advise them on how to proceed. They know, their attorney has been represented many times in zoning, and zoning appeals, and, so, I believe they pay for a good service and they’ll get that type of service. If they don’t, then they have recourse with their attorney. My job is to just facilitate good talks and keep on point, and not get outside of the bounds of talking about this particular development. Then, if something progresses and a group like this wants to get together, I or one of the people on the Commission, if they ask us to, can sit on it and continue talks about things like the continuing happenings down the Parkway, but at this time, our main focus is just talking and discussing Majestic Place and either getting people comfortable or noticing that it’s too far apart to salvage and letting the cards fall where they may.

Commissioner Winnecke: Thanks.

President Tornatta: Sure. Any other questions?

Commissioner Winnecke: I had one other issue.

President Tornatta: Okay.

Commissioner Winnecke: Sorry.

President Tornatta: Issue or questions?

Commissioner Winnecke: No, well, question, it’s not–

President Tornatta: Okay, sure.

Commissioner Winnecke: –this has to do with the security–

President Tornatta: Okay.

Commissioner Winnecke: –in the Civic Center. We talked about last week, to some extent. I know that there was a meeting of the security committee, whatever it’s called, earlier today, and the Sheriff spent some time with me this afternoon. I think I have a better idea based on that meeting of what’s proposed, and I know the proposed rollout date is November 2^nd. I think it would be fruitful if there was a presentation to this body, and probably to the City Council, on the 2^nd and 3^rd of November of what the entire proposal is, so everyone gets sort of a public vetting of the proposal. We can push back the implementation date a week, or two weeks, whatever, but I think it would be important for all the members of the City Council, for Steve and I to, along with you, to, you know, fully digest what the proposal is.

Commissioner Melcher: I think the City Council meets on the 2^nd.

Commissioner Winnecke: Right.

Commissioner Melcher: And we meet the following day.

President Tornatta: Okay. The Sheriff is here. The one thing I did pull away from the meeting, and the Mayor agreed, is this is a security issue, and although we want to play a big part and there are some things that we want to digest, obviously, security falls in the hands of the Sheriff, and, so, I’ll turn it over to you.

Eric Williams: Well, alrighty then. Thanks. I did, we did have a meeting earlier today, we discussed a lot of issues. I brought forward a draft of some of the issues that we’ve continued to discuss. I don’t know that we’ve officially agreed to anything. We do have an anticipated rollout date of November 2^nd, which was the first Monday in November. I did spend roughly an hour with you today going through how we arrived at many of the decisions we arrived at. Nobody’s claiming that this is the perfect decision, but based on all the circumstances and everything that we have available to us, we all feel pretty comfortable that it’s the right route to go for us. That being said your suggestion of doing a final presentation to the Council and the Commission and anybody else is not an all bad one, the only dilemma in that may be in coordinating with the people who are going to move the equipment that’s already in place to the new location that was going to occur the weekend before the 2^nd. But, I did speak to Dave Rector anticipating this, and he said as long as we know kind of when and have some lead time to coordinate that move, that that shouldn’t be a huge issue. So, you know, all that being said, I don’t have any issue with explaining how we’ve arrived at the decisions we’ve arrived at, and why we’re going to do the things that we’re anticipating doing to anybody.

Commissioner Winnecke: I think that would be helpful.

President Tornatta: Anything? Okay. Do we want to set this up for November 3^rd?

Eric Williams: And we can certainly do that. I don’t know that the Commission really needs to take any official action. I think between myself and Dave Rector we will just postpone this. I mean, I don’t think that you need to deliver a directive, but I think a request to have a presentation, I’ll take that at face value and we’ll plan on that. I think the City Council would like the same thing, and then that way everybody can get their answers, their questions answered.

President Tornatta: Is there anyway that we could, I don’t know how hairy this will be, but call a meeting with the Commissioners and City Council and go over it all at once? Where we can, if the media wants to come here, they come here one time and it gets out to the public at that time. I mean, is there any thought about going that direction?

Eric Williams: That’s absolutely in your bailiwick. I will appear wherever you need me to appear and make the presentation. I don’t have an issue.

President Tornatta: I mean, if we work something out with the City Council and the County Council, if they want to be represented, call a meeting before the November 2^nd date, if that’s an option.

Eric Williams: Well, I think, at this point in time, you know, we are so far along in the process that if there’s the potential that we’re going to have a meeting and there’s going to be some changes made, we need to go on and postpone the November 2^nd–

President Tornatta: Okay.

Eric Williams: –just so that we can coordinate with all the vendors that are going to have to be here to move equipment. I think they need, you know, a good week to two weeks lead time to make that happen. So, I don’t mean to put words in Dave Rector’s mouth, if he differs from me, he can absolutely come up here, but the indication is that’s going to be the last little tricky piece is coordinating that to happen over a weekend so we can from what we’re doing today to what we will roll out that Monday morning, whatever Monday morning that might be.

Commissioner Melcher: I think that would work better, because I thought the November 2^nd meeting was just announcing what you were going to do, not actually the plan of doing it.

Eric Williams: We were going to roll it out Monday morning, November 2^nd.

Commissioner Melcher: No, and I–

Eric Williams: We were going to deliver all the information. The goal of the security committee was to deliver all the information in the final format and providing it to everybody and to answer any questions that they need to. The concept or idea of doing a public presentation to the Commission and Councils is relatively new, but absolutely, it makes perfect sense and we certainly don’t mind doing it.

Commissioner Melcher: I’m not against the one, but I also think it might be better if you did two, only because if it’s going to be televised, if the person can’t watch one of them, he can watch the other one. I think the public needs to know what’s happening too.

Eric Williams: Absolutely. Part of the rollout was a public description doing some kind of media release, or getting media to walk through it with us before it actually rolled out so the public had some understanding of what we were going to be doing. Quite honestly I don’t think that the public is going to see that big of a difference. Anybody that’s used to going into the courts building now will see basically the exact same scenario in this building. Most people that frequent this building have also frequented the courts, or at least been in there and know what to expect. But, we also want them to understand so that we don’t catch them off guard. So, if two meetings works better, it makes me no difference. I want people to have the right information–

Commissioner Melcher: Right.

Eric Williams: –and be informed so that they’re supportive of what we’re doing, as opposed to opposed to it.

President Tornatta: I’ll check with City Council. If we can work it out, we will. We’ll do it at one meeting. If we can’t, we’ll do it in two.

Eric Williams: I’ll make myself available at the next couple meetings for both bodies–

President Tornatta: Okay.

Eric Williams: –just to make sure. I will take this discussion as stand back and we’ll go on and postpone the November 2^nd, because we are within two weeks of that now, and we need to coordinate with those people.

Commissioner Melcher: Yeah, I’m glad you did, because I was thinking about what I can do, or whatever, because I still don’t understand why we’re letting people go through passes, but we’ll discuss that when you bring your presentation.

Eric Williams: Absolutely. I think when you hear the presentation, or you get the full meat of the information you’ll understand how we arrived at that decision. Again, I am not saying that’s the perfect solution, but based on all the information and everything that we have available to us here, the physical layout of this building, the finances that are available to us, that decision is what we believe to be in the best interest, at least starting off.

President Tornatta: Just for clarification, it is as secure as what we’ve had in the courts building for–

Eric Williams: I think the easiest way to summarize that, and I think that will be part of the presentation, but the original goal that we had was to provide a more secure environment to this building, mimicking what we were already doing in the courts building, because everybody believes that to be a fairly secure building. So, we were trying to take the screening and the security policies and procedures that we have in place over there, and just reduplicate them with some tweaking. I would tell you that that’s pretty much what’s moved, what we intend to accomplish, with some enhancements. They’re going to see some enhancements over in courts, and those enhancements are going to be delivered over here also. So, it will be increased somewhat, but it’s very similar to what we’ve been doing, and I think the judges would tell you that we’ve been doing very well for the last 20 plus years.

Ted C. Ziemer, Jr.: I have a question.

Eric Williams: Yes, sir?

Ted C. Ziemer, Jr.: When you come in the main entrance downstairs and you want to go to juvenile you do go through (Inaudible)--

Eric Williams: Basically, we’re taking that and rolling it to one of the doors.

Ted C. Ziemer, Jr.: That will go to the front door?

Eric Williams: Right.

President Tornatta: Okay, any other questions?

Commissioner Winnecke: Thanks.

President Tornatta: Alright, thank you. Dave?

Dave Rector: Do you have a suggested rollout date then, so that I can try to coordinate things?

President Tornatta: Dave asked about a suggested rollout date, and I would say, no. I will talk with President Watts and see if he wants to try and get together with the Commissioners on a meeting date and go over this. If not, obviously, we wouldn’t hear it until November 3^rd. Okay? Alright.

Commissioner Winnecke: That’s all I have.

President Tornatta: Is that it? Okay.

President Tornatta: Any old business? Seeing none.

President Tornatta: Public comment? Mr. Jeffers?

Bill Jeffers: Bill Jeffers, County Surveyor. As an elected official with a very small staff who come on a staggered schedule between 7:30 and 9:00, we have flex time and then we leave between 4:00 and 5:30-6:00. Whatever you do at those front doors, back doors regarding security is not really going to affect my office all that much. But, I would suggest that whenever you do your rollout date, well, number one, don’t have it on December 8, 2009 coinciding with the Majestic Place hearing, because you’ll never get all of those people through the door in time for the hearing. But, whatever you do regarding this, I’ve read what the comments were in the paper, and I tended to agree at first with what Commissioner Melcher had said, but after thinking about it, you might want to have a test run or two, and you might want to direct your County Auditor to dysfunction the KRONOS system, time clock system, because it’s going to be 356 monkeys in a barrel the first couple of times you run everybody through there, whether or not everyone has to be scanned and checked. Whether or not you use a wand or a card there’s going to be failures, there’s going to be just misunderstandings at the gate, and I really think you’re going to need some dry runs. Just a suggestion. I think you need to forget about people being here at 8:00 in the morning sitting at their desk. So, those considerations, I believe, should be taken into account. In particular, when you have lawyers who are operating over at that court house, and then having to rush over here to a juvenile court to represent a client or to represent the State, you’re not wanting them to wait in line behind everybody being searched.

President Tornatta: They will actually be able to use the bridge.

Bill Jeffers: Well–

President Tornatta: So, they–

Bill Jeffers: –possibly.

President Tornatta: –once they come in, they’re already checked.

Bill Jeffers: If they’re coming from downtown, they’re not going to go through this building, what are they going to do walk around the building, go through that court real quickly and then come over here?

President Tornatta: No, they’ll go ahead and walk through the front gate, or–

Bill Jeffers: Depending on who’s idea prevails, whether they can use a pass or they have to stand in line, that’s kind of my point.

President Tornatta: Right, and they’re going to have, I think what we’re going to see is they will have the same privileges that they do in the courts building, because that’s where we’re mimicking the–

Bill Jeffers: Right.

President Tornatta: –security.

Bill Jeffers: Right, that was your presentation, and then some of the other Commissioners were wanting everybody to go through the same procedure.

President Tornatta: Well, I’m just telling you the presentation that was approved by the security board.

Bill Jeffers: Right, right.

President Tornatta: Yeah.

Bill Jeffers: Oh, yeah, I understand that, I was just acting on what I read in the newspaper.

President Tornatta: Yeah.

Bill Jeffers: I really think you ought to have some test runs whichever one–

President Tornatta: Well, the newspaper doesn’t get it. So, I’m not worried about that. The newspaper does not have a clue on what the rollout is until we explain the rollout to them.

Bill Jeffers: Okay.

President Tornatta: Here say has a bad steering factor. So, to me, I believe that we will talk about this presentation when it comes before us, and if they want to get some ideas from the Sheriff they can sure go to him and ask, but right now they don’t have any idea what’s going on.

Bill Jeffers: Okay, there was quite a bit of scuttlebutt going around the building the last couple of days about–

President Tornatta: Right.

Bill Jeffers: –how long the lines might be.

President Tornatta: Sure.

Bill Jeffers: So, okay, thank you.

President Tornatta: Okay.

President Tornatta: Okay, consent agenda. Do we have a motion to approve?

Commissioner Melcher: I’ve got to ask a question here again.

President Tornatta: Okay.

Commissioner Melcher: It’s got new employees down, and I know there’s five Confinement Officers, but we don’t sign off on them, right?

President Tornatta: Not to my knowledge.

Commissioner Melcher: So, can’t we just take these new employees off the consent agenda? That way we’re not voting for any of them.

President Tornatta: Any that we don’t sign on, I’d rather not see on this agenda, if we could.

Madelyn Grayson: There’s actually not any in the packet tonight that you will approve.

President Tornatta: Okay.

Commissioner Melcher: Yeah, but since it says it here.

Ted C. Ziemer, Jr.: I thought you had one, the Commissioner that you had to approve.

Commissioner Melcher: Not a new employee.

Gary Heck: I thought it was going to be under the current employment changes.

Commissioner Melcher: It’s a current employment.

Ted C. Ziemer, Jr.: Oh, okay, you’re saying there’s no new employees, okay, sorry.

Commissioner Melcher: No, there’s five Confinement Officers, but we don’t sign off on them.

Madelyn Grayson: Gary, I don’t even have one for the Health Department at all.

Gary Heck: Okay, I have, I brought copies of what we sent over, I would be happy to provide to you.

President Tornatta: Are these hiring employees into vacant spaces?

Gary Heck: It’s–

President Tornatta: Because–

Gary Heck: Gary Heck, Vanderburgh County Health Department. What it’s doing is we have three vacancies right now, and it’s taking a current employee and moving them to a higher priority vacancy, then there will still be three vacancies left when this is done. We were at the County Council’s meeting and requested this. We didn’t view it as being a violation of the hiring freeze because we have three vacancies, we’re going to end up three vacancies.

President Tornatta: Okay.

Gary Heck: In the meantime, we have this H1N1 and we actually need somebody to oversee grants and finances.

President Tornatta: Right.

Gary Heck: That’s what this is doing is allowing us to fill a higher priority vacancy, and still, at the end of the day, having the same–

President Tornatta: Right.

Gary Heck: –number of vacancies that we started with.

President Tornatta: Okay.

Commissioner Melcher: Yeah, I asked Kristin to look at it and give it to me, because we didn’t have it in our books Friday when we picked up our binders. We got one step increase, two requests for FMLA, one promotion and one resignation and one transfer.

Gary Heck: Those all aren’t mine. I have someone who’s coming back from a Family Medical Leave, and then I have–

President Tornatta: Okay.

Gary Heck: –the one, did you say promotion, but it’s moving from one position to another position.

President Tornatta: Okay.

Commissioner Melcher: So, the County Council is okay with moving from one position to another?

Gary Heck: They are. The motion was made–

Commissioner Melcher: I’m okay with that, but I’m just–

Gary Heck: Yes, sir, they are. I mean, it was approved, I should say, at their last meeting.

Ted C. Ziemer, Jr.: But, does Madelyn have the paperwork now for that?

Gary Heck: I gave her the copies I had, but it’s not the original. You probably would want the originals, but that is what was submitted by me.

Madelyn Grayson: I don’t know where those originals are in the rotation. They get submitted to our office, then the County Council comes and picks them up and reviews all of the information. The Executive Assistant signs off on them and then she brings them to me, and I haven’t seen them yet.

Gary Heck: I don’t know if, on the list that you had if you can compare names or anything to see if those are the same people that you’re talking about.

President Tornatta: Okay, alright. So, we have no issue with that, that I know of.

Commissioner Melcher: No, I don’t have any.

President Tornatta: Anything else?

Ted C. Ziemer, Jr.: I guess, I’m sorry, but, do you need this approved today? If so, we have to do something about the paperwork. Or, is November the 3^rd okay? I mean, is it–

Gary Heck: Well, we were hoping to get it done today because we’ve needed this all along.

Commissioner Melcher: Did the County Council okay it?

Gary Heck: It was approved at the County Council meeting. I don’t have the minutes yet, but Mr. Fluty was there.

Commissioner Melcher: Can’t we go ahead and do it and you clarify it, since you’ve got paperwork now?

Bill Fluty: Well, I think you can add them to your meeting–

Commissioner Melcher: That’s what I’m trying to say.

Bill Fluty: –and approve them. Normally they have Sandie Deig’s, the Council Administrative Secretary, signature on there to check those out. There was a lengthy discussion at Council, I would say these are okay, but we’ll take them tomorrow and move them through, and if there is a problem we’ll get back to you. But, I think we’re alright on these, even though that paperwork is not with ours.

Commissioner Melcher: Well, that’s what I’m trying to say.

Bill Fluty: But, I think they’re fine.

Commissioner Melcher: That’s what I’m trying to do here, because I think as long as that paperwork is somewhere and they okayed it, then I don’t see why we can’t do it and catch the paperwork up.

Madelyn Grayson: If you chose to–

Bill Fluty: And I agree with that.

Madelyn Grayson: If you chose to approve those tonight I could have you initial these copies and then I could attach them to the actual original pink slips.

Commissioner Melcher: Okay. I’m okay with that. Do we need a motion to add that to the consent agenda? Those two?

President Tornatta: Yes.

Commissioner Melcher: I’ll make the motion that we add the two that Gary gave us for the Health Department.

President Tornatta: And approve?

Commissioner Melcher: And approve.

Commissioner Winnecke: Second.

President Tornatta: A motion and a second to approve consent items and add Gary Heck’s request. Madelyn, if you will read those items.

Madelyn Grayson: Okay, the consent items for the October 20^th meeting are as follows; approval of the October 13, 2009 Commission meeting minutes and the department head meeting notes; the two employment changes for current employees from the Health Department; travel requests, there is one from the Auditor; the County Engineer has pay request 90 for the Burkhardt-Green River TIF projects in the amount of $944,151.18; the County Auditor has a request to surplus three office chairs; Burdette Park has a yearly comparison from January to September from 2008 to 2009; Weights and Measures has a monthly report from 9/15 to 10/15/09; the Sheriff has a request to surplus a 1993 Chevy Suburban; and there are Majestic Place citizen comment letters.

Commissioner Winnecke: Move approval.

President Tornatta: We did that. Any further discussion? Roll call vote.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

Gary Heck: Thank you. If you would bear with me just a second, I would want to share some information from the State Health Commissioner about the H1N1 effort. She did go on record and was quoted as saying that the only thing that seems to move faster than the H1 pandemic is rumors, and that apparently, and misinformation from that. As of through the first ten and a half months, the Vanderburgh County Health Department has administered over 5,000 more vaccinations so far this year than we have last year, and there’s still two and half months to go. Indiana, as I understand it from a conference call we had with the State is fourth right now in the country in receipt and administration of the H1N1 vaccine. We’re doing an excellent job with the limited amount of vaccine that actually is coming forward, and we’ll do an even better job once we get it. I have all the confidence that our Health Department will be delivering this vaccine as quickly and efficiently as any other Health Department that there is. We are very well prepared to be able to do this, once it starts to arrive here. You all have been very helpful in approving agreements that puts us in a position, that once we know what type of vaccine we have, and who’s the appropriate audience, we have agreements in place that’s going to allow us to deliver that to the citizens, which will include evenings and weekends that we will be able to have clinics. So, I want to thank you for that, and just let you know that you don’t have to worry about the Health Department when it comes to this.

President Tornatta: Thank you, Gary.

Commissioner Winnecke: Thank you, Gary.

President Tornatta: Alright, any other comment from this Board? If not, motion to adjourn?

Commissioner Winnecke: So moved.

Commissioner Melcher: Second.

CONSENT ITEMS:

Commissioners:

Approval of the October 13, 2009 Commission Meeting Minutes.

Approval of the October 13, 2009 Department Head Meeting Notes.

Majestic Place Citizen Comments.

Employment Changes:

Health Dept. (2)                        Sheriff (6)                        County Clerk (3)

Travel Requests:                    Auditor (1)

County Engineer: Pay Request No. 90: Green River-Burkhardt TIF Projects.

Surplus Requests:

Auditor: (3) Office Chairs.

Sheriff: 1993 Chevy Suburban.

Burdette Park: Yearly Comparison: January-September 2008-2009.

Weights & Measures: Monthly Report: 9/15/09-10/15/09.

Department Head Reports:    Burdette Park                           County Engineer

Those in Attendance:

Troy Tornatta                            Stephen Melcher                      Lloyd Winnecke

Bill Fluty                                    Ted C. Ziemer, Jr.          Madelyn Grayson

Charlotte Roesner                    Jim Harris                                 Jill Gehlhausen

Gordon Benfield                       Gary Heck                                Jim Snyder

Steve Craig                               John Stoll                                  Eric Williams

Bill Jeffers                                 Others Unidentified                   Members of Media

VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

Troy Tornatta, President

Stephen Melcher, Vice President

Lloyd Winnecke, Member

(Recorded and transcribed by Madelyn Grayson.)