VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

PROJECT PROGRESS MEETING

OCTOBER 18, 2004

The Vanderburgh County Board of Commissioners met in session this 18^th day of October, 2004 at 3:37 p.m. in Room 307 of the Civic Center Complex with President Catherine Fanello presiding.

President Fanello: Call to order Board of Commissioner meeting, October 18^th. This is our project update meeting, and I think everybody knows everyone at the table here, so I won’t go through any formal introductions. We will stand and say the Pledge of Allegiance.

(The Pledge of Allegiance was given.)

President Fanello: Our first project update is the Old Courthouse.

Brent Robertson: Good afternoon, Brent Robertson with Energy Systems Group. I’m pleased to announce that progress is going well at the Old Courthouse, depending on the weather, of course. In the last couple of weeks, just as a general note, all the trades have increased their manpower. We have about, an average crew of about 35 workers a day there. It kind of fluctuates two or three depending on what’s going on . The HVAC portion, the duct work, we are continuing to hang the duct work in the offices. The unoccupied rooms are about 90% complete. We are starting, just this week to get into some of the tenant occupied rooms and start that portion in there also. Overall, we’re about 60% complete with the duct work. The heating and cooling water piping, the main loops in the sub-basement and the attic are, actually they’re probably about 90% complete. The foreman told me a while ago the attic would be complete probably tomorrow, and the sub-basement is also almost complete. The equipment room piping is about 60%, and overall we’re about at the 50% mark with all the HVAC piping. Equipment-wise, all the HVAC equipment is on site. The chiller is set in the pit now, and we’re just waiting to finish up that when we can get our grating put on the top of it, and go ahead and get the dirt back filled and seeded and strawed around that. The fan coil units are about 50% installed, and the air handlers are about 30% installed. Just as a note, we’re, in the next couple of weeks we’re trying to finish up enough to start up our new system, rather than start the old radiator heat up. We’ve put some valves in, that if it does, the temperature does drop, and we need to, we can start the old radiator heaters going. But, hopefully, with a little cooperation out of the weather, we can go ahead and get the piping done, and the air handlers going, so that we can start that new system up. As far as plumbing goes, the fixtures for the women’s restroom will probably be installed next week, assuming that we can finish up the partitions and the flooring in there yet this week. That will get that item complete and ready to open up, and then we’ll start on the men’s rooms. Electrically-wise, the main electric gear has all been set, and is about 80% connected. We should be ready for our, to set our temporary transformer in about two weeks. The surface mounted raceways in the offices, we’re starting that work this week. Overall, the electrical distribution is about 60% complete. General trades, the penetrations for the HVAC, we should be completing that up in a couple of weeks. We’re starting that in the occupied rooms right now, and trying to work with the tenants there. It’s kind of an inconvenience for them. So, we’re just going as they let us in. The drywall bulkheads are about 80, or about 40% complete. The architectural work in the women’s restrooms are 95% complete. The window upgrades, the paint removal, we’re starting to accelerate that portion. They are running a little behind, and they’ve brought in a second shift, when weather permits to make better use of their rented equipment they have out there. They have about 30% of the carpentry work and the glass installed in the windows, and we have several of them that are ready for paint. I had the painters scheduled last Tuesday, which is the day it started raining. So, as soon as we have some clear days, we’ll be in to get about 30 of the windows painted up and complete. There is a couple of items that I’m wondering if any decision has been made on. The Urban Transportation Study people relocating, is that, are we still on hold with that?

President Fanello: As far as I know. I’m waiting to meet with Mr. Rector this week. He said that he had some cost figures for C.K. Newsome Center. So, as far as I know the Mayor hasn’t made any final decision yet.

Brent Robertson: Okay.

President Fanello: Mr. Rector is out until Thursday. So, I didn’t know that until this morning.

Brent Robertson: Okay. We just, we’ve held off ordering equipment for those rooms, and that’s six to eight weeks out. So, the sooner we can know one way to go would be the better.

President Fanello: Okay.

Brent Robertson: Then, I don’t know, Tammy, did you want to discuss the Quantum Health relocation?

Tammy McKinney: We can. There’s a lease agreement that I just put in the packet for, one of the current tenants was going to move into another space at the Old Courthouse, because the construction is getting to his office area, and the new office that he wants to move into is more square footage. So, we would be getting more rent from this tenant. We’re just bringing that up now in case you had any questions for Brent on any of the construction.

Brent Robertson: If they want to move, and it’s okay with you all, then we can jump into that area that they’re wanting to move into and finish it for them, so they can move over there. Then we can have the room they’re in right now unoccupied.

President Fanello: They are wanting, permanently, to move into that location.

Tammy McKinney: Right.

President Fanello: Okay. I don’t have a problem with that.

Tammy McKinney: Brent, did you get that e-mail that I forwarded to you from the Cinergy guy about the switch room?

Brent Robertson: Yes. As far as I know, Mounts Electric has been talking with them.

Tammy McKinney: I also included that e-mail in the Commissioners packet.

President Fanello: Well, that was going to be one of my questions, how does that affect this project?

Brent Robertson: It doesn’t to any consequence. I know I’ve talked to Dave Schleter, I think is his name, that is the manager of Cinergy Com there, and I’ve just encouraged him to, you know, whatever he wants to do, to make sure and get county approval, and, you know, if he wants to use Mounts to do it, it would be a little more efficient, the sooner we would know it. But, it doesn’t really affect our project any.

Tammy McKinney: I guess, my one question was is what he’s talking about is that needed for Cinergy to continue with their work? I know he says it going to–

Brent Robertson: I think he’s basing that all on projections. He’s, from the numbers that he showed me, he looks to be about 90% at capacity on his generator that he has now. Some of his panels that he has in there, he did say that he could, you know, maybe change some things around to lower that load on some of them. But, I think he’s looking at a projection that if they continue to add, you know, switches and so forth, and probably by next year, I think, he’s saying he will be over what he’s got right now. So, I think he’s having to do something. It’s not critical, like in the next month or so, but he’s going to have to be doing something.

Tammy McKinney: But, since we’re doing the renovations, he want’s to go ahead and upgrade their switches, right?

Brent Robertson: Right. One of the air conditioning units that we moved is, that’s where he’s wanting to put his other generator too, I think. That’s something that kind of got him started on that, I guess.

Tammy McKinney: I just wanted to bring that up while Brent was here, so if you had any questions for him.

President Fanello: I guess, I would like to know how this second generator, how does that affect our monthly utility cost? Does it have any affect on our costs?

Brent Robertson: As far as I would know it shouldn’t at all.

President Fanello: Okay.

Brent Robertson: Were there any other questions at this time?

Unidentified: (Inaudible).

President Fanello: Okay, that makes more sense.

Brent Robertson: It’s just an emergency thing when the power goes out, it kicks on.

President Fanello: Okay.

Commissioner Mosby: Is it diesel?

Brent Robertson: Uh-huh.

President Fanello: Okay.

Commissioner Mosby: (Inaudible).

President Fanello: All the things I didn’t know. Just asking. Now, we, I haven’t seen a monthly, or a meeting report in our packet for a while.

Brent Robertson: I apologize for that. I am behind about three meetings getting the minutes typed up.

President Fanello: Okay.

Brent Robertson: As soon as I get those done, I’ll forward them out.

President Fanello: It’s pretty important that we get those with our packets.

Brent Robertson: I understand.

President Fanello: So, if you could get those caught up, we would appreciate it.

Brent Robertson: Nobody’s fault but mine.

President Fanello: Are there any questions for Brent? Thank you.

Brent Robertson: Thank you.

President Fanello: So, do we want to go ahead and make a motion to let Cinergy know that it’s okay to go ahead with the second generator?

Commissioner Crouch: So moved.

Commissioner Mosby: Second.

President Fanello: So ordered. So, you can go ahead and let them know, Tammy.

Tammy McKinney: Do you want to go ahead and approve the lease?

President Fanello: We’ll wait until we get to our other meeting.

Tammy McKinney: Okay.

President Fanello: Road projects.

Dennis Hudnall: Good evening, Dennis Hudnall, County Highway. First of all I would just like to bring you up to date on where we are on the paving list. This is my working map, so it’s kind of scribbled up. (Inaudible) Okay, as far as the paving, the roads that have been planned to be paved for this year, we have one road to go, and if it stops raining I’ll get that. But, at the present time the rain has held us up, and that road will be Boonville-New Harmony, and that’s from Petersburg Road to Highway 57. It’s approximately 1.2 miles. At the present time we’ve paved, to date, 26.95 miles. Last year we paved 20.94 miles. So, we’ve paved a lot more this year than we have last year. The paving took place in, let’s say, in the north we’ve done 12.63 miles, west we’ve done 10.85, and east we’ve done 3.19. The reason why the east is the small number is a lot of the subdivisions out there are concrete. So, on that map you see things marked in red, that’s the ones that we’re planning to do the concrete in. The only one we have to go to pave would be Boonville-New Harmony. The roads on the east side are in pretty good shape. We’ve done a couple of them. Pollack Avenue was one of them. Then we’ve got to do Carrington Drive and things of that nature. Some of them just need patched, they don’t need paved. So, to date, we’ve, as soon as the rain stops we’ve had Ashmore Estates we’ve got it all tore up and ready to pour the concrete, but we’re the one that started this rain. As soon as we put the backhoe in the ground it started raining and it hasn’t quit yet. So, maybe we should have done that in August. But, I think it’s been real well. We’re trying to get more and more each year paved. I think the county roads are, I would stand them up against any county in the state. I think they are in good shape. We have identified some for next year. The only thing that I would like to see, if we could, citizen input is usually at the last minute. It’s when we hold a Commissioners meeting, and we’ve gone, my foreman have gone out and they say, well, let’s put this out. We’ve measured them, we’ve checked them, and we’ve said, yeah, it goes on the paving list. That’s how we deemed that it needs. We’re making an assessment every time that we go to a road. Then we have this hearing, and, then, now we’re adding to the list. Well, we only have the capacity for so many miles. And, if we keep adding those miles, we’re going to have to subtract something off. So, if we could get citizen input a little quicker, and we can go out and measure them, see how much they are going to cost, see if we have the capacity on those things, then we can plan a lot better. But, last year we had two or three of them added at the last minute. Rose Avenue, I remember was one. Frye Road, we had a petition on that one of 15 or 16 people that we had to get. We had to widen that for the school busses, and so forth. But, we’ve started our concrete crews out. The only thing that’s holding us up is the weather. So, in my opinion, I think we’re in really good shape out there. I’ve put together three concrete crews, and we’re going to try to hit these subdivisions pretty hard in the next few months. Before the next paving season.

President Fanello: How much did you say, you said north was 12.63 miles, and west was what?

Dennis Hudnall: I got 12.63 miles for north, I’ve 10.85 miles for west, and I’ve got 3.19 miles east, and then I still have to do Boonville-New Harmony. When I get that done, it’s approximately 1.2 miles. So, it will come up to about 13 and a half miles.

President Fanello: Okay, for the north, okay. Then, let’s see, citizen input, we’ve usually asked what, in February? Because we’ve usually held our road hearing in March.

Dennis Hudnall: March.

President Fanello: So, you suggest maybe we put out advertisement in January or something?

Dennis Hudnall: I would say probably you would get more input, because we have approximately 600 miles of road, and it’s hard to get to everyone of them, because we’ve got crews out and we have to check on them. So, as you’re driving down a road, you’ll say, wow, this is in bad shape, and we add it to a paving list. Then we rank them in order from the worst road to the best road, to the best worst road, I guess. When we do that, then we come and we present our list to you. But, that list is not in concrete. That list is just our opinion of what could be. If you’ve got citizen input of some road, you know, that might be a half a mile long, and we haven’t been on that road that year. So, if we could get that input we could check it out a lot quicker, get you the information that the Commissioners need to make the assessment of how much of our resources we’ve got available, how much money, and how many miles that we can actually do. So, we have to go by capacity. We did do almost 27 miles this year, that’s more than it’s ever been. So, we do have the capacity to do at least 27 miles, we know that.

President Fanello: Are there any questions for Dennis? Thank you, Dennis.

Dennis Hudnall: That’s all I have.

President Fanello: Do you want your map back? Dennis, do you want your map back?

John Stoll: I’ll just go through the projects where there’s been some changes. The first one is the Bromm Road culvert. We’ve gotten a verbal agreement with one property owner that we need right-of-way from, but the other side of the road there’s an on-going dispute between some property owners, and I don’t think we’ll ever get any right-of-way dedicated on that side. Basically, one wants to make sure that another one has no access, and that’s not an issue we can help or hurt on. It’s something that’s not the county’s problem. But, regardless, the property owner has not seemed too cooperative in dedicating any right-of-way. So, I don’t know that we’ll get that one resolved. So, if we can’t get that, that’s going to put the culvert replacement on hold indefinitely. The next project that there was a change was the Jobe’s Lane sanitary sewer and water project. Construction is continuing. I’ve talked to the Water and Sewer Department about how we need to go about paying the tap fees for the low and moderate income property owners on the project. In discussing that with them this morning, what I was going to do at tonight’s Commissioner meeting was just ask you to authorize me to sign all the applications for those water and sewer tap fees for the low and moderate income people. Then once the county applies for it, we’ll pay the fees, and then, ultimately, it will be switched over to the individual property owners names, once they go out and make their $15 water meter deposit. So, I’ll take care of that at the meeting this evening.

President Fanello: You can go ahead and do that now. I’d asked Patty to let everybody know that whoever was going to be here today, that they didn’t have to come back at 5:30.

John Stoll: Oh.

President Fanello: So, if you’re prepared, you can go ahead and do it now.

John Stoll: Okay, I’ve got it back there. If you want to, what I was going to do was request approval to sign the applications for, on behalf of the county, for those low and moderate incomes households out on the Jobe’s Lane project.

President Fanello: Do I have a motion?

Commissioner Mosby: I’ll make a motion to approve John to sign the agreements.

Commissioner Crouch: I’ll abstain.

President Fanello: I’ll second, and say so ordered.

John Stoll: Okay, I’ll get that in the works this week. Next, on Green River Road, we have received a revised set of plans that have been updated since the field check meeting. Bernardin Lochmueller is in the process of preparing a right-of-way agreement. They had some questions for the County Attorney, and Kevin has addressed those questions. So, they are in the process of finalizing that agreement. I hope to have something by next week’s meeting. The next project where we saw some changes was the Lyle Road project. The court appointed appraisers have reported back, and they’ve determined that the value of the parcel being condemned is $550. The fees for the court appointed appraisers is $1,500. We’re in the process of getting claims processed for checks for those amounts. We’ll at least get the right-of-entry on to the property. We will still be waiting for a response from the Corp of Engineers in regard to the wetlands. As of yet they have not responded to the paperwork that has been submitted to them. Next, on section three of Lynch Road, as you know, the interlocal agreement between Vanderburgh and Warrick Counties was signed. The state LPA agreements were signed by Vanderburgh County and we sent those to INDOT. The construction inspection agreements with Bernardin Lochmueller have been sent to INDOT for INDOT’s review. INDOT will open bids on this project tomorrow. Next, on Mt. Pleasant Road, the construction contract has been awarded to Blankenberger Brothers for the $1,455,675. We are waiting on them to submit their certificate of insurance and their construction bond before they get a notice to proceed. I also have the agreements for American Consulting to do the construction inspection on this project. This is in the amount of $153,600. I can get those here in just a minute for your approval.

Commissioner Mosby: I make a motion to approve.

Commissioner Crouch: Second.

President Fanello: So ordered. Thank you, John.

John Stoll: The next project where we’ve seen some progress is the Oak Hill and St. George intersection project. We’ve reached a tentative agreement with one of the two remaining parcels. This was the one that I brought to you last week, the one owner at the northwest corner of St. George and Oak Hill who wanted the trees removed as part of the project. He’s not signed off on paperwork as of yet, but right now we don’t see any reason why he wouldn’t. Next, on the Oak Hill and Bergdolt intersection project. The design agreement has been signed with Congdon Engineering. Next, on the Rodenberg culvert, on this update I had that the property owner has still not signed a right-of-way dedication, but since I put this together we received word today that the property owner will sign off on the right-of-way subject to being compensated $500 for that right-of-way. So, I was wanting to request that the Commissioners approve the compensation to Terry Hatfield of $500, and then we can finally get this project moving ahead.

Commissioner Mosby: Motion to approve the $500.

Commissioner Crouch: Second.

President Fanello: So ordered.

John Stoll: Next, on the Rule 13, the request that we made for a 90 day extension for submittal of Part C has been approved by IDEM. So, that won’t be due until February now. Next, on the Schaeffer Road bridge project, we had some revisions made to the preliminary plans, and in doing so we will have to acquire some right-of-way on that project. Valerie Harry has contacted the affected property owners, and we’re trying to work the right-of-way acquisition out on that. Next, on the Stockwell Road culvert, Harper Ditch project, the court appointed appraisers have been out to the Cornerstone Commercial properties parcel, this is the northeast corner of the project site. I believe they are due to report back with their award amounts, I think it’s on October 29^th. We have changed the bid opening to next Monday, instead of this evening, because of all the changes we were, not changes, all the questions we were getting on the project. Plus, there was a rather large INDOT bid letting tomorrow, so we wanted to give the contractors ample opportunity to review this project as well. So, it is postponed until next week. Then, the third item on that project was that we had a settlement offer on the J.H. Rudolph parcel on this project. I can give you copies of that as well. Page two of this basically outlines what they’re asking for. They say that they would like the county to reimburse Rudolph the cost of A and B, which J.H. Rudolph would be responsible for. Basically, that is the driveway modification, which there’s a cost estimate attached in here, and that is $12,788. That would be item A. I’m sorry, that’s item B. Item A is the gate relocation, and they’re asking for compensation of $6,999.10 on that. In addition to those two items, they’re asking for us to place a guardrail along the south side of their property. If I can show you that, I didn’t have a copy of that. They’ve asked for the road, their entrance road, which comes in through here to be widened to miss our construction here on the north side of their drive. So, the additional widening they will do will be in the vicinity of this red line here. In conjunction with that, on item C, they are asking for us to provide guardrail along those two locations through our project. So, we could do that, basically, as a change order to our contract, because we have quite a bit of guardrail that’s already going to be installed out here. So, we’ll just add, it’s in the neighborhood of 100 feet of additional guardrail once we get the construction contract awarded. But, this came about after we got it out for bid, so, I don’t see any problem in addressing that guardrail request. Then item D, there is a telephone box that needs to be moved to accommodate the driveway widening, and the guardrail installation. This is another item that Rudolph has asked us to take care of. That will cost in the neighborhood of $5,000. We have not gotten the final costs back from SBC on that, as of yet, but American Consulting is working on that. It sounds like it could be as little as $2,500, but as much as $5,000. So, basically, Rudolph will settle, and sign off on the needed right-of-way for the project subject to us agreeing to the terms of this letter. So, I would request that this, that we settle with Rudolph in accordance with the terms of this letter.

President Fanello: And our total cost is going to be.

John Stoll: The $12,788--

President Fanello: $12,788.

John Stoll: –plus the $6,999.10, plus the guardrail, which that will probably be in the neighborhood of $20 a foot, we’ll probably have to put in 100 to 150 feet, so that will be $2,000 to $3,000, plus the relocation of the telephone box, which could be another $5,000.

President Fanello: And what would be our options if we didn’t accept these terms?

John Stoll: Condemnation.

President Fanello: Personally, I think they’re ridiculous. I don’t know what the other two think. Has the County Attorney been involved in any discussions with J.H. Rudolph?

John Stoll: No. The bad part is, with condemnation it will set the timetables back on the project substantially, and–

President Fanello: Could cost us more than–

John Stoll: That, plus with FEMA pretty antsy about wanting to get their maps published, I’m afraid that if they did publish the maps, then the whole east side would be subject to having to deal with flood insurance, because they would be raising the flood elevations by a couple of feet, if they go ahead and publish the maps before we get this project done. So, that’s the biggest drawback. If they chose to do that while we were condemning, it could penalize quite a number of property owners out there on the east side.

President Fanello: Are there any questions from the other two?

Commissioner Mosby: Is this the only piece of property we’ve got left that we’re dealing with?

John Stoll: Yes. The condemnation on the Cornerstone–

Commissioner Mosby: Cornerstone, yeah, that’s–

John Stoll: –is already in the works. So, this is the only remaining piece.

Commissioner Crouch: John, the kind of the quote, the $12,788, is that something that Rudolph came up with themselves? Or did they go to an outside source?

John Stoll: They did that themselves.

President Fanello: I would almost rather see some outside quotes.

Commissioner Crouch: Did we get an outside? Or would that slow it down?

John Stoll: It could slow it down, but we can get, since we’re not opening bids until next week, and with there being no meeting the following week, the soonest that this could be awarded would be November 8^th.

President Fanello: So, we’re not going to put ourselves really behind if we took some time to–

John Stoll: Right.

President Fanello: –check on that?

John Stoll: Right.

Commissioner Crouch: I would be in favor of it. I don’t know who you would recommend. Is there someone you would recommend take a look at it, as a ball park?

John Stoll: E & B Paving is the only other contractor here in town. The problem, excuse me, the problem with this is they’ve asked for all this additional driveway widening, and they were going to do it themselves. So, we weren’t really setting it up to get a temporary easement on there, since they would take care of it themselves. If another contractor went in and did it, then we would have to get Rudolph to sign off on temporary easement documentation as well. Whether or not they would ask to be compensated for that temporary right-of-way at that point, I don’t know. But, that’s the risk, I guess, that we run if another contractor was brought in to do the work. I can try and come up with some cost estimates based on what we’ve taken on other projects, as well as what American Consulting has had on other projects, and see how accurate this number is, relative to what we’ve seen on other bids.

President Fanello: Yeah, not necessarily that we would have somebody else come in and do the work, but if we could have some idea if this is close to–

John Stoll: A realistic number.

President Fanello: –then, I think that would be appropriate.

John Stoll: Okay. One other thing too in regard to the guardrail request. Part of the location where they are asking for the guardrail is not on Rudolph property, it’s on Norfolk Southern Railroad property. I told them that we were not interested in going back to Norfolk Southern given how bad we get hammered with conditions from the railroad every time we’ve gone to them. With all the additional costs they’ve added to this project, we didn’t want to go back and open the door for Norfolk Southern to nitpick the project again. They said that they would like us to still pursue it, but if we can’t put the guardrail along the Norfolk Southern, on the Norfolk Southern property, it wouldn’t kill this deal in their mind. So, the 100 or 150 feet of guardrail could be shortened, depending on whether or not we actually do put anything on the railroad property.

President Fanello: Okay, well, I think if you checked out this one item. I mean, we’re kind of in a catch 22 situation here. But, if you could check out the one item, and it seems like we have time to do that.

John Stoll: Okay. Yeah, I’ll bring that back, hopefully, at next week’s meeting. That was the only other item that I had on the projects.

President Fanello: Okay, did you have anything else that you were going to bring tonight that you wanted to do?

John Stoll: Yeah, there were a couple of things. One was a street acceptance request on Asbury Pointe Subdivision. This is section one of that subdivision. It is 860 feet of Asbury Pointe Drive, 576 feet of Kingsley Court, and 153 feet of Cookman Way. These streets were inspected last week, and it is requested these be accepted for maintenance.

Commissioner Mosby: Motion to accept for maintenance in Asbury.

Commissioner Crouch: Second.

President Fanello: So ordered.

John Stoll: Next, I have a street acceptance request for section three of East Pointe Business Park Subdivision. This is 1,006 feet of Marco Drive, and this was also inspected last week, and it’s requested this street also be accepted for maintenance.

Commissioner Mosby: Motion to accept for maintenance.

Commissioner Crouch: Second.

President Fanello: So ordered.

John Stoll: The only other item I had, and I hadn’t had a chance to talk to Kevin about this as of yet, but we’d received a request from the Indiana Geological Survey to do seismic surveys along the right-of-way for Kimber Lane, Burkhardt Road, County Line Road, and Kansas Road. I believe I forwarded Commissioner Fanello and Commissioner Crouch a copy of that. I didn’t know, from Kevin’s perspective, whether or not there was anything to be concerned about, as far as granting them permission to work within the right-of-way to do this testing. The way they wrote their e-mail to me, they said the data collection would be done by Andre Pugin of the Illinois State Geological Survey, with the assistance of Eric Kvale of Indiana Geological Survey. The equipment consists of a Suburban with an attached two wheel trailer that they would drive off on the shoulder of the road. The source of energy is, basically, the snapping of a large hydraulically stretched rubber band. Return signal is picked up by an array of geophones that are strung 100 feet behind the trailer. They expect to be able to fire all the data in less than five days, dependent on the weather.

Kevin Winternheimer: I don’t have any problem with it. As long as he, if he’s going to be partially in the road, that he maintains some kind of traffic controls, so that nobody gets injured on those.

John Stoll: Okay.

Kevin Winternheimer: But, I don’t have any problem with it. He says he’s going to stretch a large rubber band. So, I don’t think he’s going to harm anything.

John Stoll: On that basis, subject to them providing adequate traffic control, I would request that permission be granted for them to do that seismic testing on those streets.

Commissioner Mosby: Motion to approve seismic testing.

Commissioner Crouch: Second.

President Fanello: So ordered.

John Stoll: I believe that’s all I have.

President Fanello: Any questions for John? Thank you, John.

John Stoll: Thanks.

Commissioner Mosby: Thanks, John.

President Fanello: Burdette.

Steve Craig: Steve Craig, Manager of Burdette. On Monday, October 25^th ,Lew Colten, project engineer from Northeast Aquatic Center is flying in to Evansville and spending a couple of days with me. We’re going to verify all the utility locations at the site where the lazy river project will be. I want to make sure that the utility connections are the same as what the drawings say they are, and that they coincide with all the existing utilities that we have there, so that everything that they are going to have on the drawings is going to fit right up with what we have, and there won’t be any problems with trying to get them connected. Lew has indicated to me that the drawings and the paperwork is about 95% done, and as soon as he finishes his visit with me, he will go back and finish all the paperwork and make sure that the drawing are all, like I said, to coincide with what our utilities are. They indicated that they should be able to wrap up in a short time after he gets back and get us a final draft of the lazy river project.

President Fanello: Any questions for Steve? Thank you, Steve.

Steve Craig: And I have my worksheets, was all I had for the regular meeting.

President Fanello: Alright. I think you’re okay.

Steve Craig: Thank you.

President Fanello: Thank you, Steve.

Commissioner Mosby: Thank you.

President Fanello: You’re up.

Les Smith: I’m up? I’ve got some pictures here from last week. I’ve got three different pictures. I didn’t get a chance to make some copies if you want to just look those over. They are all from a little bit different angles. Les Smith, James L. Shireman, with the construction management on the jail. We’ve got the dust settled now anyway, so, we don’t have to worry about dust control. All the progress is going along pretty well on the jail. Like I say, you know, last week we had, you know, we’ve had several weeks of really, you know, nice weather, and things have really been going well with it. Of course, last week, I mean, you know, it was the monsoon season again. So, the outlook is that it’s, you know, we should have some good weather coming up late this week, early next, so, we’re going on and going to fight through, do whatever we’ve got to do, you know, as far as, you know, getting through the mud or whatever. So, it’s just part of the project, and part of the cost of doing business for the contractors. On all the fire repairs, they are complete. You know, they’ve put the roof curbs in that caused the fire in the first place. So, that’s all in and installed. All of the material, all of the joists, decking, everything that was blackened or was damaged in anyway by the fire has been replaced with new material. You know, there was nothing left in, nothing repaired in anyway, shape, or form. Everything was completely new material. The roof installation has started back in that area, so, it will be progressing again as the weather, you know, allows us to do that. You can see, I think there, on some of the pictures you can see where they have started the roof installation. So, the precast cells back in the B pod are going in. The remaining cells for the B pod are on site, we are going to pull those in tomorrow with whatever means we have to do to get them in on site. They are going to proceed with setting those things, you know, this week. All the structural steel, structural concrete, and all that will be back there to where the crane can reach it to pick it off trucks and set it into the project. That will proceed. The weather, whatever, is not really going to affect the progress of the project. They’re still on schedule to be done with the B pod by the end of October. As soon as they finish that, they’ll go to A pod. The schedule of that is to finish before the end of December. That is what our schedule is set up to be right now. So, we’re hitting that. So, that’s looking pretty good. On floor slabs, all of E, F and G are complete. That includes the sally port. They’ve started working on some sidewalks, inside and outside. There’s some raised sidewalks in the sally port area, and then they’re also doing sidewalks on the perimeter on the outside, getting started with that preparation. We started pouring the second floor slab topping, the two inch thick topping that goes on the precast, you know, it just finishes off the precast slabs, and makes a smooth floor surface. That’s approximately 80% complete on the second floor of the administration area. That’s going very well, by the way. It looks really nice up there. We’ve got a pour scheduled for tomorrow, you know, we’ll just have to play that by ear, because that area isn’t completely dried in and roofed, so we’d have drips and things that we’ve got to contend with. But, that’s not really holding anything up at this time. Okay, the site contractor has, we’re working on preparing parking lots to receive the stone, base and the perimeter road. Now, of course, this weather has put us back, because everybody has, again, still plowing through and working, you know, the masonry contractor is running his fork lifts through, and trucks through, and whatever else. So, it will take a little time on that to prepare and get everything back in shape to put that stone down. But, you know, again, that’s not really affecting or impacting the schedule on anything. So, but, anyway, and as that goes, Patriot will be out there testing all the stone and all the sub base and everything. Before everything goes down, they’ll do proof rolls, and then as the stone goes down, they’ll do the compaction tests to make sure that that’s all up to spec. Block work on the inside in the administration area is on-going, the restrooms, the office, the holding cells, all that area, which is in E, F, and G is approximately 80% complete. As soon as we finish with the final topping floor slab on the second floor, the block layer will go up there and start. He’s got like, I’m just shooting a number here, I think it’s 13,000 block to lay up there. So, he’s got quite a bit of work on that second floor. So, he’ll be getting started on that right away. But, again, you know, that’s, things are getting less and less everyday of to where the weather impacts what we’re doing. That just goes, you know, everyday we get something covered up. That’s less impact on weather-wise, and plus we can close in when it does turn cold, that we can close in and control it and put heat in. We will do that. The electrical contractor, they’re still, they’re running conduit in all areas where the precast is set. They’ve got workers out in the B pod connecting the cells, running the conduit under the slab, getting ready to start pouring slabs in that area. I mean, it’s, they’re, half of it, again you can look at the pictures, half of B pod is set, and they’re there, you know, they’re getting ready to start pouring slabs in that half that’s already set and done. So, it’s progressing. The mechanical contractor, they’re working in the mechanical rooms, the boilers, pumps, chillers. The air handler is doing all the connections. They’re running pipe all over the administration area, and making those connections into the mechanical room. They’re running duct work. The cooling, the hot/cold water, everything is being, you know, going on in those areas. Okay, the extension of the line for the fire hydrants, and we’ll talk about fire hydrants in just a second on this, there’s a loop that goes around to the south side of the building for our fire hydrant on the south side. They’re running that line around to make that connection. The assistant chief from the Fire Department was on site, and he, as you all already know, that he requested that another fire hydrant be added. At the time I wrote this, that Williams Brothers pricing would work. I’ve since got the price back, and it was $3,800 and I believe 40 dollars. You know, that might be a dollar or two one way or another, but I know it was $3,800 and 40 some dollars that I got in this morning. So, that work, if that’s, you know, something that we want to do, I think it’s a, you know, a safety or life safety thing. If you all will direct me to do that, I’ll proceed with that and get that done right away.

President Fanello: Do we have any discussion on that?

Commissioner Crouch: The original plans that had the fire hydrants, I believe, Commissioner Mosby had said three.

Commissioner Mosby: Three, I think,

Les Smith: It called for three fire hydrants on the original drawing.

Commissioner Crouch: And that was deemed to be adequate at the time?

Les Smith: Well, it’s designed for, there’s access on all sides, and, yes, it was deemed to be adequate at that time. The Fire Chief seen that, hey, one more fire hydrant would really be a benefit to fighting a fire if that remote thing would ever happen. But, the way he explained it to me was that it would be a place where they would hook in and pump into the sprinkler system. Dave, you might be able to tell a little...is that what they do?

Commissioner Mosby: Yeah, you pump into a standpipe system.

Les Smith: Into a siamese.

Commissioner Mosby: (Inaudible). It’s for positioning of a truck where you can position a truck near the standpipe and pump directly into a standpipe activated system. So, I mean–

Les Smith: It would just be a back up system, to where they could hook in and pump more water in the building if needed.

Commissioner Crouch: And we learned that we needed this based upon the little fire–

Les Smith: No, I don’t think that that had anything to do with it. I think, just the Assistant Chief came out and just made a, you know, he was looking at the site drawings, looking at the access and everything. He just requested that, you know, or made the comment, he said, I really think that would be a good idea. I mean, it’s up to you all of how you want to approach it. I mean, it’s, I think that the site drawings, as they were designed by Bernardin Lochmueller, they were designed to meet all the requirements, you know, that they felt like that was, you know, needed at that time. Or at any time really.

Commissioner Crouch: Because someone will ask, this isn’t at fault of the designer or whoever did the design.

Les Smith: No, I think it’s just an additional safeguard is what I would feel. I don’t think it’s anything to do with their design, because I feel that they’ve designed it to meet all the requirements. You know, all the life safety requirements. I think it’s another safeguard, or another back up that would better serve the jail, is the way I understood it from the Fire Assistant Chief.

Commissioner Mosby: Commissioner, I don’t know if I can help you any here, but–

Les Smith: Yeah, you’ve got to know this business.

Commissioner Mosby: I guess, a lot of what we would be looking at is with the size of the building and the aerial trucks coming in, it’s always better for each pump to be sitting on it’s own fire hydrant pumping to an aerial. Once you set these trucks up and start spraying, I mean, it takes a lot of water. So, if there’s three hydrants available, that’s adequate for three pumps, and if you’re trying to bring aerial systems in to set up to shoot for more of the top, it’s better for that truck to be sitting on a hydrant of it’s own, instead of trying to get water from another truck. It splits the truck in two trying to pump two different ways. So, I would say it’s more probably to have the availability of the fire hydrants more so, since there’s nothing else up and down that road. That’s what they ran into the day of the fire. It’s, really, up and down Harlan there’s nothing.

Les Smith: He requested that it be out more toward Harlan Avenue is where he, he said this would be the logical spot to put it.

Commissioner Mosby: If there was one or two hydrants on Harlan, and then we had three in our complex, which would be five, it would probably be adequate. But, since there’s nothing on the roadway, and the nearest hydrant is across the tracks, that day that had to call and stop all train traffic to drag lines across. So, I’m sure that’s what they’re looking at.

President Fanello: So, this one will go on Harlan then?

Les Smith: No, ma’am. It will be–

Commissioner Mosby: It’s going to be inside the fence.

Les Smith: It will be on site.

President Fanello: Inside.

Les Smith: It will be on site.

President Fanello: I’m sorry.

Les Smith: But it will be toward the Harlan Avenue area.

President Fanello: Oh, okay.

Les Smith: It will be more to the east side of the site, and it would be near, and the Fire Chief described it, there was so many feet east of the service road, which is, the service road is the one that goes into the loading dock, and that area. So, it would be probably a couple of hundred feet off Harlan Avenue. So, it would also be, maybe accessible by to something on Harlan Avenue if needed to.

Commissioner Mosby: I don’t know how many feet are in between these hydrants, but each one of our trucks only carry like a thousand feet of five inch. It’s the hose that they drop, and we only carry a thousand feet. We can carry about three thousand two and a half, but only a thousand. So, I know they like to have them within a thousand feet of each other, so that we’re not double laying. I know that was a concern that day too that they were going to have to double lay a lot of trucks in, and basically lose a lot of trucks and equipment. So, I would make a motion to comply with the Evansville Fire Department.

Commissioner Crouch: Second.

President Fanello: So ordered.

Les Smith: Okay, we’ll get that done then. Okay, back in structural steel, all of the structural steel in E, F, and G is complete. Roof decking is being prepared to receive the roof. The roof, again, has started. All the steel stairs are installed, both front, back, everything going into the administration area. They’ve poured the concrete into steel pans to where they’re, you know, they’re useable. We’re using those stairs at this time. The structural steel contractors fabricating the enclosure panels for the outdoor rec area on site, because they’re very large, steel panels that will receive, well, some of it receives glass, and there’s mesh and whatever on that. But, that’s all being done right there on site. The workmanship, I mean, the quality, I think people are really, we’ve got a, you know, had some of the union guys that we were talking to the other day, you know, and I, you know, talked, commented to them that we’ve really got, you know, some good, quality people on this project, and they’re making a good effort to do us a good job. I really feel like that, you know, the quality and the workmanship is very high. Also, I wanted to comment and thank Dennis, he come out and mowed the, or had the sides of the road mowed. So, that made things a lot better.

Les Smith: On the community corrections, all the building foundations are in, complete, back filled, and includes the corridor, the connector corridor to the jail. All the underground plumbing is installed. It’s been tested with the local inspectors. All the structural steel has been erected, and they’re ready for the bar joists and the decking. The bar joists and decking are scheduled to be delivered by the end of this month. They’re precast walls which will go up against a steel structure. They will weld and attach directly to the steel structure. That’s scheduled for the first of December for delivery. Patriot Engineering is performing their site testing also. They are copying us, United/DLZ with all their reports. So, I’ve got copies of test reports and stacks of them. So, if anybody wants to see them, everything, so far, has been coming in, you know, within spec, and looking pretty good. Is there any questions?

President Fanello: Any questions for Les?

Les Smith: Thank you.

President Fanello: Thank you, Les.

Les Smith: Pray for a little more dry weather.

President Fanello: Is there anyone in the audience wishing to address the board? Seeing none. I will take a motion to adjourn our project update meeting.

Commissioner Mosby: Motion to adjourn project update meeting.

Commissioner Crouch: Second.

President Fanello: So ordered.

(The meeting was adjourned at 4:31 p.m.)

         Those in Attendance:

         Catherine Fanello           David W. Mosby             Suzanne M. Crouch

         Bill Fluty                          Kevin Winternheimer      Tammy McKinney

         Madelyn Grayson           Brent Robertson             Dennis Hudnall

         John Stoll                        Steve Craig                     Les Smith

         Others Unidentified         Members of Media

VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

Catherine Fanello, President

David W. Mosby, Vice President

Suzanne M. Crouch, Member

Recorded and transcribed by Madelyn Grayson.