VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

NOVEMBER 20, 2007

The Vanderburgh County Board of Commissioners met in session this 20^th day of November, 2007 at 3:30 p.m. in room 301 of the Civic Center Complex with President Bill Nix presiding.

President Nix: Good afternoon. I would like to call to order the Board of Commissioners of Vanderburgh County, November 20, 2007, right at 3:30. I will call for introductions to my far right.

Marissa Nichoalds: Marissa Nichoalds, Superintendent of County Buildings.

Kathryn Schymik: Kathryn Schymik from the office of the County Attorney.

Commissioner Korb: Jeffrey Korb, County Commissioner.

President Nix: Bill Nix, County Commissioner.

Commissioner Tornatta: Troy Tornatta, County Commissioner.

Madelyn Grayson: Madelyn Grayson, Recording Secretary.

Bill Fluty: Bill Fluty, County Auditor.

President Nix: We have two shadows here today.

Taylor Speciale: Taylor Speciale from Harrison High School.

Katie Clevidence: Katie Clevidence from Harrison High School.

President Nix: Welcome. Thank you. Please join me in the Pledge of Allegiance.

(The Pledge of Allegiance was given.)

President Nix: The first action item, or, excuse me, before I start with that, I would like to announce if there’s anyone here today to here the rezoning at 7801 Old State and Eissler Road, that has been sent back to Area Plan. It will not be heard here today. So, I didn’t want you sitting here for a while having to listen to that if...apparently the word is out already on that, so, okay. The first action item is permission to award, and this is the Wedgewood Room renovation bid. Debbie Spalding is here from Purchasing today.

Debbie Spalding: Good afternoon. We received bids last week for the Wedgewood Room. We received two bids. It was advertised in the paper. The two bidders were Lichtenberger and ARC Construction. The low bid was provided by Lichtenberger for $347,920. It would be our recommendation, after reviewing the bids, they were complete, the drug policy was included, and the information for the MBE/WBE program. So, it would be our recommendation to award to Lichtenberger.

President Nix: Comments or questions from the board?

Commissioner Tornatta: Motion to approve.

Commissioner Korb: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Opposed same sign. Thank you.

Debbie Spalding: Thank you.

President Nix: Thanks, Debbie.

President Nix: The next action item is permission to award, this is the tax sales quote. Kathryn Schymik is here today from the County Attorney’s office.

Kathryn Schymik: We solicited proposals from three local auction companies for services to hold an auction to sell county property, county owned property that we obtained after the last tax sale. The companies that submitted proposals were Dimmett Auction Services, Sohn and Associates, and F.C. Tucker. We have taken time to evaluate each of those proposals, and have kind of provided that analysis to the Commissioners for review. I’ll be happy to, I guess, go into any more detail or answer any questions, if it’s necessary.

President Nix: Could you just give us a summary of the three?

Kathryn Schymik: Sure. No problem.

President Nix: The cliff notes.

Kathryn Schymik: Dimmett Auction Services offer to conduct the auction for a fixed expense of $35,000. $20,000 of that would go to their services for actually holding the auction, $15,000 would be allocated for advertising expenses. Sohn and Associates offered to do that with $3,077.30 going to advertising costs. Then they would take either a two percent commission on gross sales, or $3,750, whichever amount was greater at the end of the day. Finally, F.C. Tucker offered to do it for advertising costs of a range between $2,000 and $2,500, I guess, depending on what advertising methods we chose to pursue. Then, they would charge a buyer’s premium of seven percent. So, that would not come out of the county’s gross, or net proceeds, but instead would be passed along to the buyer after the auction, and added to whatever price they might bid. So, those were the, I guess, the basis of the three proposals.

Commissioner Tornatta: Motion to take these under advisement.

Commissioner Korb: Second.

President Nix: Okay, I guess, if we do that, you’ll bring this back on the 11^th with your recommendation, and we would move forward with it then?

Commissioner Tornatta: Yeah. Yeah, I think one of the things that I’ve requested is that we do make sure that the advertising is in line with what we think we’re going to need on a point system. Or, at least, using advertising terms, to get the effective word out.

Commissioner Korb: Well, my thought on that though is given Sohn’s past track record, and this is exactly what they do in looking through their brochure. I mean, I don’t have any reason to think that they can’t go ahead and start on this. I mean, I don’t mind taking it under advisement, but, I mean, if that’s what you would like to do, I’m okay with that.

Commissioner Tornatta: Well, I want to see and make sure that we’ve got everything in a row. I mean, we had a little discrepancy between a couple of different of the vendors, and I want to make sure that that advertising is going to get it done and give us our best bang for our buck. So, I don’t think it’s going to be any big deal to hold it out for the amount of time till our next meeting.

Commissioner Korb: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Opposed same sign. Thank you. That will be heard, I guess, on the 11^th of December then. Thank you, Kathryn.

President Nix: The next action item is permission to seek quotes on printing and mailing of the year 2008 tax bills. Debbie Spalding is here to–

Debbie Spalding: Yes, that’s what I’m seeking permission to get quotes on the tax bill printing and mailing for the 2008 season.

Commissioner Korb: So, if we deny this, Debbie, does that mean we don’t get our tax bills?

Debbie Spalding: They’ll find a way.

Commissioner Korb: Dang it! Okay.

Commissioner Tornatta: Motion to approve.

Commissioner Korb: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Opposed same sign. Thank you, Debbie. Do we have any other business with you, Debbie, today, you could stay up there if you like? Okay, thank you.

President Nix: The next action item is the second and final reading of ordinance CO.11-07-014. This is the Criminal Justice Planning Committee ordinance. I didn’t know if there’s anyone in the public that would wish to speak to this at this time? Seeing no public comment. Any questions from the Commissioners, concerns?

Commissioner Tornatta: Motion to approve CO.11-07-014.

Commissioner Korb: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Opposed same sign. Thank you. This requires a roll call vote. Commissioner Tornatta?

Commissioner Tornatta: Yes.

President Nix: Commissioner Korb?

Commissioner Korb: Yes.

President Nix: And, I vote yes. It passes.

President Nix: The next action item is Burdette Park 2008 rates. Mr. Steve Craig, Manager of Burdette Park , is here to speak to this.

Steve Craig: Steve Craig, Manager of Burdette Park. I’m asking for the Vanderburgh County Commissioners to approve the new rates for Burdette Park. These rates are for 2008-2009, and for the Discovery Lodge 2010. They have been reviewed and approved by the Burdette Park Advisory Board. At this time I would like the approval from the County Commissioners for these rates.

Commissioner Korb: So moved.

Commissioner Tornatta: Second.

President Nix: And, we were e-mailed these some time back. I think Mr. Korb got his before the rest of the Commissioners.

Commissioner Korb: Yes, I did.

President Nix: We have reviewed those. A motion and a second. All in favor?

All Commissioners: Aye.

President Nix: Opposed same sign. Thank you.

Commissioner Tornatta: Steve, and we do have plenty of openings for the camping site that’s on the property, right?

Steve Craig: Yes, we do.

Commissioner Tornatta: Okay, so, just getting that out there.

Steve Craig: Okay.

Commissioner Tornatta: Okay.

Steve Craig: And, we are taking applications for employees for next summer, while I’m standing here.

Commissioner Tornatta: Okay.

President Nix: Thanks.

Steve Craig: Thank you.

President Nix: The next action item is contracts, agreements and leases. Ms. Schymik?

Commissioner Tornatta: Can we wholesale these?

President Nix: Well, let me go ahead and read them. I’ll read them into the record here. Okay, the first one is the County Commissioners Youth Resource agreement; the second one is the County Commissioners, this is our agreement with the County Attorney, Ziemer, Stayman, Weitzel and Shoulders, agreement for legal services; the third one is the County Commissioners Evansville ARC agreement; the fourth one is the County Commissioners agreement with the Mulberry Center for employee services; the fifth one is the County Commissioners, this is the lease for the County Engineer at the Old Courthouse, for space for the County Engineer; the sixth one is the County Commissioners, the Purdue Co-Op Extension services contract for 2008; the seventh is an agreement between USI and METS transportation agreement with the Board of Public Works; the eighth is between the Commissioners and the elderly and handicap transportation agreement with the Board of Public Works.

Commissioner Tornatta: Quick question, and it does say on here pretty much everything is the same as last year. I’m sure with an increase, the property increases, is that what’s in there? Okay, and that’s all been approved by the County Council, so, most of these are already in the 2008 budget. So, I make all of these in one motion.

Commissioner Korb: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Opposed same sign. Thank you.

President Nix: Department head reports. Are there any other department head reports? I think Pat Seib is here from the County Engineer’s office, in the place of Mr. John Stoll. Good afternoon.

Patrick Seib: Yes, good afternoon. Patrick Seib, Assistant County Engineer. My first item is to request approval of a change order on contract number VC07-07-01. That’s the St. George Road bridge rehab. This is mainly for additional patching that was needed. Once we got into the work and we saw that the deck was in worse condition than we anticipated. It’s for a net increase of $9,940.85.

Commissioner Korb: Move to approve.

Commissioner Tornatta: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Opposed same sign. Thank you.

Patrick Seib: The second item I have is to request approval of a change order on contract VC07-05-02, the concrete repairs of various roads. This is mainly for work that was added to the project once it got underway. This is for a net increase of $14,462.80.

Commissioner Tornatta: Motion to approve.

Commissioner Korb: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Opposed same sign. Thank you.

Patrick Seib: I also have a time extension request on contract number VC07-08-01, the Bromm Road culvert project. The contractor is requesting a ten day extension due to inclement weather, the relocation of several utilities, and some extra work that was added on to the project.

Commissioner Tornatta: That seems reasonable?

Patrick Seib: Yes.

Commissioner Tornatta: Okay. Motion to approve.

Commissioner Korb: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Opposed same sign. Thank you.

Patrick Seib: The last item I have is to recommend the acceptance of 1,080 feet of Wolf Creek Court in the Wolf Creek Village Subdivision. The street was completed in 2006 in general accordance with the approved plans.

Commissioner Tornatta: So moved.

Commissioner Korb: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Opposed same sign. Thank you.

Patrick Seib: That’s all I have, unless you have any questions.

President Nix: Questions?

Commissioner Korb: Nope.

President Nix: Thank you, Pat.

Patrick Seib: Thank you.

Commissioner Korb: Thanks, Pat.

President Nix: The next item is new business. Is there any new business to come before the Commission? Seeing none.

President Nix: Is there any old business? Seeing none.

President Nix: Now is the time for public comment. Any questions regarding the Commission at this time? Is there any public comment? Seeing none.

President Nix: I will entertain a motion to approve consent items.

Commissioner Korb: So moved.

Commissioner Tornatta: Second.

Commissioner Korb: No, no, no. I have to abstain on three of them.

Commissioner Tornatta: Okay, let’s go ahead and take those three out.

President Nix: Which ones are they?

Commissioner Tornatta: Let’s go back and, how do we want to do this?

President Nix: Do you want to abstain from–

Commissioner Korb: The Old National Bank insurance.

President Nix: Kathryn? Go ahead.

Kathryn Schymik: I might recommend maybe listing off the three that you need to abstain from, and then the two other Commissioners can vote on those first.

Commissioner Tornatta: Right.

Kathryn Schymik: Then we’ll move to approve the remaining consent items.

Commissioner Korb: That’s great. As I am an employee of Old National Investments, which is a division of Old National Bank, I need to abstain from the letter to Old National Bank Insurance for the employee benefits and voluntary insurance, also to the letter of Old National Bank Insurance property and liability insurance, and finally the letter to THDF, employee benefits, voluntary, property, I’m sorry, yeah, voluntary, property and liability insurance.

Commissioner Tornatta: Second.

President Nix: He just abstained.

Commissioner Tornatta: Oh, I make a motion.

President Nix: Second. All in favor?

Commissioner Tornatta: Aye.

President Nix: Aye. Opposed same sign. And one abstention?

Commissioner Korb: Yes.

President Nix: Okay, now I will entertain a motion to approve the balance of the consent items.

Commissioner Tornatta: So moved.

Commissioner Korb: Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Opposed same sign.

Commissioner Tornatta: Okay, and I have one other consent issue. It’s transferring from the IBAP Gatekeeper program $150 to the Transportation for the bus token service. Then, we have a memo going out for that matter.

Commissioner Korb: Troy, is that a one time deal? Or is that $150 a month?

Commissioner Tornatta: It’s a one time deal. One time deal.

Commissioner Korb: And that’s just to help them get over the hump?

Commissioner Tornatta: Yep.

Commissioner Korb: Okay. Second.

President Nix: All in favor?

All Commissioners: Aye.

President Nix: Opposed same sign. Thank you.

Commissioner Tornatta: Motion to adjourn.

Commissioner Korb: Second.

President Nix: All in favor?

All Commissioners: Aye.

(The meeting was adjourned at 3:45 p.m.)

CONSENT ITEMS:

Commissioners:

Approval of the November 13, 2007 Commission Meeting Minutes.

Commissioner Letter to ONB Insurance: Employee Benefits & Voluntary Insurance

Commissioner Letter to ONB Insurance: Property & Liability Insurance.

Commissioner Letter to THDF: Employee Benefits, Voluntary, Property /Liability Ins.

Letter Regarding Annual Insurance Audit.

IBAP Gatekeeper Transfer Request.

Department Head Meeting Notes: November 13, 2007.

Employment Changes:

County Clerk (1)                       Health Department (1)              VCCC (2)

Superior Court (1)                     Prosecutor (1)

Travel Requests:                    Health Department (1)

County Engineer: Pay Request No. 40: Green River-Burkhardt TIF Projects.

Surplus Requests:

Legal Aid Society: Computers, monitors, printers.

Health Department: Vehicles.

Weights & Measures: Monthly Report: October 2007.

Department Head Reports:

Burdette Park                           County Engineer                       County Highway

Veterans Services

Those in Attendance:

Bill Nix                                      Jeff Korb                                   Troy Tornatta

Bill Fluty                                    Kathryn Schymik                      Marissa Nichoalds

Madelyn Grayson                     Debbie Spalding                       Steve Craig

Pat Seib                                    Others Unidentified                   Members of Media

VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

Bill Nix, President

Jeff Korb, Vice President

Troy Tornatta, Member

(Recorded and transcribed by Madelyn Grayson.)