VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

MAY 25, 2010

The Vanderburgh County Board of Commissioners met in session this 25^th day of May, 2010 at 5:00 p.m. in room 301 of the Civic Center Complex with President Stephen Melcher presiding.

President Melcher: We would like to call the Vanderburgh County Board of Commissioners to order. It’s May 25, 2010. It’s 5:00 in room 301. Madelyn, will you call the roll, please?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Here.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Here.

Madelyn Grayson: President Melcher?

President Melcher: Here.

President Melcher: The Pledge of Allegiance is going to be lead by Anne Topper with Girls in Bloom. Isn’t that right?

Commissioner Tornatta: Surprise.

Anne Topper: I’ll do it from here.

(The Pledge of Allegiance was given.)

Commissioner Tornatta: Anne, come on up.

Anne Topper: Okay, my crew seems a little bashful today. President Melcher, and Commissioners, I am here to report out on our 2010 Girls in Bloom Expo event, and also to thank you for your support of this event. I apologize, I don’t like microphones. The theme this year was “Explore It, Nurture It, and Express It”. I have to tell you, we found plenty of time to do it all that day. We explored theater, dog therapy, nurtured the girls’ spirits with fun movement in Zumba and redefining beauty from going inside out, and found ways to express themselves through journaling, masks and a creative way of, a new program called Tools Are Us. Parents also were offered an opportunity that day, and we found that one of our favorite workshops was an internet safety workshop. We also discussed the hot topic recently of talking to our kids about what to do with text messaging. So, that, needless to say, was a well attended workshop by our parents. As far as our numbers, we, again, were over 600 in participants. We had students, with adults and the volunteers. We were offered 17 workshops an hour. We had over 70 schools represented in the tri-state area, which that is the largest number of schools that we have ever had, which we considered a huge outreach. In order to manage all of those young ladies, it took 87 of our local high school volunteers and 25 adult volunteers. Some of those young high school volunteers are actually repaying forward to us because they were actually participants in the last several years. So, we felt very blessed by that. Parents-wise, we actually increased our numbers and had almost 50 parents this year attend with their girls, which we thought was a good success too. I think, also, being with the Day of Dance has also contributed to that too. That’s been a very nice collaboration for us, as we have continued this event. New this year, I want to share with you what we did is we created an on-line survey. I wanted to give you just a real quick synopsis. Three questions that we asked that we felt expressed success for the event; 97 percent of the people who responded said that they would recommend this program to a friend; 97 percent said it was an excellent to good program; and 98 percent said they would come back next year. Most of us who have a business understand that if those were our customers, that would be great. We would all be in heaven, wouldn’t we? Then, a benchmark that we set for ourselves about the program was, two questions were, did we offer you something new that you could not get anywhere else? 98 percent of them said, yes, which we thought that was good. That means that we’re trying, we’re reaching out into the community and looking for programs. The other big benchmark was, did you feel comfortable coming and trying something new? Was the atmosphere right? 98 percent also said yes. We know with the pressure that the girls are under, that’s a big deal. So, we felt good about that. The other success I personally feel and for my program team is that they’ve already started to fill half the slots for next year. We’ve got people coming to us wanting to be a part of our event. So, I think, that, to me says that we are reaching the community, and that’s a very successful statement as far as our organization. Let’s see, let me finish up my comments, because I know we have a very busy agenda. All I want to do is I want to continue to reiterate that our board and our expo team is very committed to provide a program that we believe is designed to plant seeds of opportunity for self esteem and growth to help our girls in our community as they face an ever changing world. We would like to personally thank you guys for giving us the opportunity to make a difference here in the community. If you have any questions I’ll be happy to answer them.

President Melcher: Any questions?

Commissioner Tornatta: Great job again.

Anne Topper: Okay. Well, we thank you again. It takes a whole community and we appreciate all your help.

Commissioner Tornatta: Thank you.

President Melcher: Thank you very much.

President Melcher: Next, we need to get permission to open the bids for Burdette Park food and related items.

Commissioner Tornatta: So moved.

Commissioner Winnecke: Second.

President Melcher: Madelyn?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Yes.

Madelyn Grayson: President Melcher?

President Melcher: Yes.

(Motion approved 3-0)

President Melcher: We’ll move on, the Building Authority the CIP for the Centre, David?

Dave Rector: Good afternoon, gentlemen, Dave Rector, Building Authority. We had the CIP on two or three weeks ago and we tabled it for further consideration. The one before you today is revised slightly. I removed the dual cassette tape deck that was on there, but I....that’s enough, Troy, but, I did have to add the line to replace the signage monitors. Unfortunately, between that meeting and this one, we had three of them go out on us. So, it is slightly different from what you saw before.

President Melcher: Go ahead.

Commissioner Winnecke: Dave, I guess, I maybe have a little heartburn over replacing boilers. I think we’ve discussed this. What’s the guarantee on the new boilers?

Dave Rector: Ten years.

Commissioner Winnecke: Ten years? Okay.

Dave Rector: If I remember, I think Scott presented that he could spend $10,000 right now with a one year guarantee that may make the fix or replace these and have a ten year. He was opting, proposing that that would be a better fix long term.

Commissioner Winnecke: Then what, what’s the time line for the installation of the new boilers?

Dave Rector: Once you approve this we can, we’re ready to get them on and get them out for bids.

Commissioner Winnecke: Okay. I guess, the only other real comment I have is really relative to the artwork that’s proposed in there. Initially I was very excited, in fact, I gave you my priority list of the projects we, that you presented earlier in the year. I think, I would probably feel more comfortable approving a list tonight short the artwork, and maybe, I guess, what I would like to see is to come back with a number even lower than $100,000. I think, we have a limited pot of money, excess money, and it’s a little over three million dollars, I believe, and I think we need to be pretty judicious about how we spend that down. We’ve gone a long time without artwork, and I love art, don’t get me wrong, but this may not be the best time to spend that, earmark $100,000 for artwork for a facility like that.

Dave Rector: Could I suggest if you select a dollar amount then we’ll work with that dollar amount and try to propose to you something that can be done with that?

Commissioner Winnecke: I think I would rather you come back–

Commissioner Tornatta: With a dollar amount.

Commissioner Winnecke: Pardon me?

Commissioner Tornatta: Come back with a dollar amount.

Commissioner Winnecke: I would rather you come back and say it’s “x” number of dollars, and for “x” number of dollars here’s what we could do.

Dave Rector: Okay.

Commissioner Winnecke: Versus just an amount up to $100,000, which is on the, which is what you’ve proposed.

Dave Rector: And you are right, we talked, we need to be conscious now that, it’s limited–

Commissioner Winnecke: Right.

Dave Rector: –we don’t have a renewed fund that we’ve had over the last ten years. So, you need to be judicious on how we’re spending the money. If we could tonight, though, if you agree to the rest, can we strike that–

Commissioner Winnecke: Yes.

Dave Rector: –and then come back at another time so that I can get these other things moving.

Commissioner Winnecke: That’s what I would be willing to do.

Commissioner Tornatta: Well, and I, just to kind of tag onto that, I would like to, obviously, we talked about it, have community involvement in the art of that building.

Dave Rector: Sure.

Commissioner Tornatta: And, to me it would mean a lot more if we had local artists or local interests in the art at that facility. Whether it’s, if somebody wants to donate a piece of art that is theirs that they get back, or if it’s a situation where we have a contest and individuals can come in and we can donate to their program, I would, I think I would be more in line of working that avenue. Because I know we have a lot of great artists in this community and want opportunity to use that art for that particular building.

Dave Rector: No, that’s not a problem at all. I would be glad to come back with some other thoughts and proposals on it.

Commissioner Tornatta: So, anyway–

President Melcher: Anyone want to make a motion on that?

Commissioner Winnecke: Happy to do so. Mr. Chairman, I would move that we approve the Centre Capital Improvement Project list for 2010 in the amount of $149,550.

President Melcher: And leaving out the artwork?

Commissioner Winnecke: Correct.

Commissioner Tornatta: Second.

President Melcher: A first and a second. Any further discussion? Anybody in the audience? Madelyn?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Yes.

Madelyn Grayson: President Melcher?

President Melcher: Yes.

(Motion approved 3-0)

Dave Rector: Thank you, gentlemen.

Commissioner Winnecke: Thanks, Dave.

President Melcher: Thank you. Next is the Gilda’s Club Walk. Is there anybody here? There’s nobody here? Okay, we’ll skip that for now.

President Melcher: West Terrace Elementary School PTA road race request. It’s for August 28, 2010. This request was approved last year. A certificate of liability was received.

Amy Johnston-Higgs: Hello, everybody. I’m Amy Johnston-Higgs. I’m a West Terrace momma, PTA President this year. I have a packet if you didn’t receive one via e-mail with our certificate of liability for the date. Do you all need that?

Commissioner Winnecke: Sure, please.

Amy Johnston-Higgs: Okay. So, we want to have our 4K on August 28, 2010. Just like we did in previous years.

Commissioner Tornatta: And have you been in contact with the Sheriff on this?

Amy Johnston-Higgs: Yes.

Commissioner Tornatta: Okay, and everything is–

Amy Johnston-Higgs: They’re just waiting for your approval for us to get the final details worked out, I guess.

Commissioner Tornatta: Okay. So, we’re just waiting on Sheriff’s approval?

Amy Johnston-Higgs: The deputy that I’ve been in contact with is Scott Holden?

Commissioner Tornatta: Molden.

Amy Johnston-Higgs: He’s the same deputy as last year.

Commissioner Tornatta: Okay.

Amy Johnston-Higgs: So, he’s familiar with the course.

Commissioner Tornatta: Okay.

David Miller: Mr. Tornatta, I believe I got an e-mail this afternoon from the Sheriff’s Office condoning this.

Commissioner Tornatta: Okay.

Amy Johnston-Higgs: That’s possible, because I called there this afternoon to refresh them that tonight was the night that I was going before you all.

President Melcher: So, he’s okay with it? The Sheriff?

Commissioner Tornatta: Yeah.

David Miller: He’s okay, that’s what he’s saying.

Commissioner Tornatta: With that in mind, I’ll make a motion to approve.

Commissioner Winnecke: Second.

President Melcher: We have a first and a second. Any further discussion? Anybody else in the audience? Madelyn?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Yes.

Madelyn Grayson: President Melcher?

President Melcher: Yes.

(Motion approved 3-0)

Amy Johnston-Higgs: Thank you, gentlemen.

Commissioner Tornatta: Thank you.

President Melcher: Thank you.

Commissioner Tornatta: Mr. President?

President Melcher: Yes?

Commissioner Tornatta: I want to ask Marissa something real quick, while we’ve got her. We were planning on making a kind of a one stop shop for this type of setup. Where are we with that process?

Marissa Nichoalds: I actually created a form listing out what is required for road closure requests of the Commissioners office. I did e-mail that to David and Ted this morning, as well as the Sheriff. The Sheriff said the form looked fine, but he did make one recommendation, I know in the past there had been some discussion about the Sheriff’s Department and fees, whether that’s incurred by the county or by the requestor. So, I think he would like some language maybe included on the form to that nature.

Commissioner Tornatta: Okay, then with that, it will encompass all of the forms and we’ll have all the–

Marissa Nichoalds: Right.

Commissioner Tornatta: –kind of a step by step to let each individual that wants to apply know–

Marissa Nichoalds: Right.

Commissioner Tornatta: –where their next step is.

Marissa Nichoalds: So, basically, they would fill out the form, attach a map of the roads to be closed, and attach their certificate of liability insurance and turn it back into our office, and then it would have everything that everyone needed to approve the closure.

Commissioner Tornatta: Okay. So, that’s moving. Thank you very much.

President Melcher: Okay, anything else on that? Lloyd, do you have anything on that one? I think that’s going to work out pretty well, if we can get that, plus maybe the pricing, you know, if the Sheriff has a fee or something could be included in that.

Commissioner Tornatta: It will be up front.

President Melcher: I know Eric sent an e-mail out today wanting some kind of a form. We’re getting more and more requests and that will be easier in the future.

Commissioner Tornatta: Thank you.

President Melcher: Next is quit claim deeds for 2002 East Eichel and 1005 North Second.

Commissioner Tornatta: Motion to approve.

Commissioner Winnecke: Second.

President Melcher: We have a first and a second. Any further discussion? Anybody in the audience? Madelyn?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Yes.

Madelyn Grayson: President Melcher?

President Melcher: Yes.

(Motion approved 3-0)

President Melcher: Next is the second and final reading of vacation ordinance CO.V-04-10-002, vacation of the sidewalk easement in Stonecreek Subdivision.

Commissioner Tornatta: Motion to approve.

Commissioner Winnecke: Second.

President Melcher: Any further discussion? I think we discussed it last time.

Commissioner Tornatta: Right.

President Melcher: Anybody in the audience that would like to speak on this? Seeing none, Madelyn?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Yes.

Madelyn Grayson: President Melcher?

President Melcher: Yes.

(Motion approved 3-0)

President Melcher: Permission to advertise the Old Courthouse Superior courtroom restoration project for restoration of the Superior courtroom. It’s going to be paid for by the Evansville Bar Association.

Commissioner Tornatta: Motion to approve.

Commissioner Winnecke: Second.

President Melcher: Any further discussion? Audience, is there any questions? Madelyn?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Yes.

Madelyn Grayson: President Melcher?

President Melcher: Yes.

(Motion approved 3-0)

President Melcher: Next is the County Highway, this is the 2010 paving list. Chris, you’re on.

Chris Walsh: Chris Walsh, County Highway Department. I would like to be able to proceed with most of the list that we know what we need to do. There’s a couple roads in here that could be added that I would like to take a look at tomorrow, but tentatively I would kind of like to get started with, we’re a little behind with the weather, the rain and all that, and I would like to kind of get–

President Melcher: And this is up to how much you have for this, right?

Chris Walsh: Yeah, we have–

President Melcher: Then if we have a savings we’ll be able to add a few more?

Chris Walsh: I think I can. I mean, it looks like the cost of material is going to pretty well hold constant.

Commissioner Tornatta: How many miles is that?

Chris Walsh: Right now we’re at 21.19, and then I’ve been handed a couple of others that some people have some issues with. I’m going to go out and take a look at and see, but the measurements are on that and see what–

Commissioner Tornatta: Alright.

President Melcher: Any other questions? I need a motion.

Commissioner Winnecke: Motion to approve.

Commissioner Tornatta: Second.

President Melcher: Anybody from the audience? Madelyn?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Yes.

Madelyn Grayson: President Melcher?

President Melcher: Yes.

(Motion approved 3-0)

Commissioner Tornatta: Could we have this up on the website, I guess? The paving list.

Chris Walsh: We can.

Commissioner Tornatta: Okay, if you get that to us we’ll get the initial paving list up there, and then anything new–

Chris Walsh: Okay.

Commissioner Tornatta: –we’ll put out there as well.

Commissioner Winnecke: It’s probably important to note too that this list comes from information provided by our office and the information that we gleaned from our road hearing back in March.

Commissioner Tornatta: Right.

Chris Walsh: Right, it comes from numerous sources.

Commissioner Winnecke: Right.

Chris Walsh: It comes from foremen, it comes from concerned citizens that didn’t even attend the hearings, the hearings, it’s a pretty–

Commissioner Tornatta: Then, all those places that were in question were ranked throughout the county–

Chris Walsh: Right.

Commissioner Tornatta: –and then that’s how we came up with our list–

Chris Walsh: Correct.

Commissioner Tornatta: –from worst to best.

Chris Walsh: Correct.

President Melcher: We get some e-mailed too.

Chris Walsh: We have a formula from the Army Corps of Engineers. It kind of gives you some basic guidelines to go by, and we use that with the input from the public and that and try to put together the best list we can. We’re partnering with John this year on Evergreen Acres, which is something fairly new to what this department’s done, and I think it will be a tremendous cost savings.

President Melcher: That’s the reason why we want to do it, because we believe it is a cost savings. Okay, John, I believe you’re up.

Commissioner Tornatta: Thank you, Chris.

Commissioner Winnecke: Thanks, Chris.

President Melcher: This is going to talk about the Evergreen Acres Subdivision update. This is something that did come up at the road hearings, and we were trying to come up with a plan for them. They haven’t had anything done, they say for 40 years. So, would you like to start?

John Stoll: What we were looking at was how to maximize the funds we have available for this project, and, hopefully, get it done in a two to three year time frame. The areas that were discussed primarily at the road hearing as far as being the worst were the areas around the intersection of Holly Hill Drive and Berry Drive, which is shown in red up on the screen. We looked at the rest of it and felt that we could primarily get by with a lot of milling, patching, curb replacement, and then, like Chris said, the County Highway crews could follow up with some paving. Chris’ crews will also do some crack and joint sealing and any needed pipe repairs once we mill off the existing asphalt. But, the light blue areas we felt we could get by with that, and the red areas were total reconstruction. We were trying to figure out what would be the best way to approach pursuing the project, whether we would do the reconstruction area this year, or we would do the light blue, the milling and patching this year. As the survey was completed through my staff, we found we’ve got a number of utility conflicts out there that we felt we would not be able to get addressed yet this year. So, on that basis we felt the best bet would be doing the milling and patching yet this year, and then try the reconstruction next year. Up on the screen right now I’ve got a diagram showing the TOPO survey that was done, and the underground utilities are identified up there, gas, sewer, electric and phone lines. The water lines aren’t shown on there because those weren’t actually physically located in the field. We had a map given to us by the Water and Sewer Department, and it shows all the water mains that run through the Holly Hill and Berry Drive area. All the conflicts out there, we just felt there was no practical way of getting all of that addressed this year and still see the project go to construction this year. As part of the solution to this problem that’s out there, as part of the total reconstruction, we were proposing a storm sewer down through the intersections, and that’s the dark blue line there. You can see it’s labeled “proposed storm sewer”, that is the primary source of the conflicts we anticipated because it crossed, basically, every underground utility out there. In conjunction with that, we were also going to replace the elliptical pipe that’s located down here on Berry Drive down towards the bottom of the picture there, and that’s where our storm sewer is going to tie into. So, quite a bit of pipe work involved, but because of that that’s where we run into all of our problems. This is just a blow up of that same pipe crossing showing all of the different lines that we would be conflicting with, so, except for the water mains. Like I said, those aren’t shown on those drawings, but, long story short, we felt that our best bet, going back to that first slide, we would do the light blue this year, and the red would be the reconstruction area for next year, we would designate the yellow street and the green street, which is Red Bud and Holly Hill, as the route for the construction traffic to get to the reconstruction site next year. So, we would not do the work, any repair work, on the two streets highlighted in yellow and green this year. That will be saved for next year. If we route the construction traffic through those streets next year, then all of the ones highlighted in light blue would not be damaged. We could do that work this year and it wouldn’t be damaged by any construction traffic next year. This is all assuming that we can get it done in a two year time frame. Based on the funds we think that’s possible, but it’s possible, it’s also possible it could go three years, but we’re shooting for two. I’ve sent a number of e-mails out to the residents who attended the road hearing, and the, excuse me, and asked for their input and comments, and probably one of the biggest, most common comments that we received was in regard to the voids out there. We’ve got numerous voids that we’ve found over the years. Chris’ department has seen them, we’ve gotten calls from residents, the pavement’s been undermined. In areas where the pavement has totally failed and we are doing patching work we will be able to definitely address any voids that are encountered out there. There may be areas where the pavement has not failed, and there may be voids there. I’ve been telling the residents that have asked about it that we don’t have enough money to just go out and rip the pavement out and look for the voids and then fill them as we find them. Ultimately that could lead to some more pavement failures again in the future that would require some additional patching again in the future, but that’s comparable to the repair method that we used in Melody Hills years ago and with not enough funds to totally remove all of the streets and reconstruct all the streets that’s about the best way we could approach it. Other than that, the questions primarily were in regard to timetables, and, like I said, ideally we’ll get it done in two years, but it’s possible it could go three.

President Melcher: Any questions, comments? I think you’ve done a great job, you and Chris. I know you’ve talked to the neighbors, and I believe the neighbors we’re talking to are happy, or are satisfied that at least something is going to be happening within a one or two year period. They didn’t seem to want a meeting, so I think we just need to move forward with this. Go ahead.

Commissioner Winnecke: Steve, John, thank you, this is, I think, a really good plan and I echo what Commissioner Melcher said. Just refresh us in terms of the cost. You’re confident that all this work can be done within the existing budgets of your department’s and Chris’?

John Stoll: The contract portion of this, which would be the milling and the patching and the curb replacement, we were estimating to be in the neighborhood of $250,000. So, on the high end we assume $300,000 for this year. That still leaves us with another $200,000 that we could go do some concrete street repairs in some other subdivisions that were identified at the road hearing. So, ball park numbers we’re looking at $300,000 in contractual repairs this year, and, then, I don’t have a firm number for the reconstruction areas for next year yet, simply because we don’t have a design, but we would expect that it would be within our usual contractual budget which is a half a million dollars a year. Then, through Chris’ Bituminous Materials account he could fund the resurfacing of all the streets highlighted in blue with his account within the existing budgets.

Chris Walsh: Right.

Commissioner Winnecke: Thank you.

President Melcher: Any other questions? Anybody from the audience? Do you want to just come up to the microphone. We’ve have to have it on our tape.

David O’Dell: She doesn’t like to talk in public.

Jenny O’Dell: I can do it.

David O’Dell: Do you want to do it?

Jenny O’Dell: No, go on.

President Melcher: It doesn’t matter to us. Just state your name please.

David O’Dell: David O’Dell and Jenny O’Dell from Evergreen Acres. I just wanted to thank John and all you guys for the work you’ve done on this, because it’s been in need for a long time and we just appreciate it. Was that what you were going to say?

Jenny O’Dell: No.

David O’Dell: Oh, no, she’s got something else.

Commissioner Tornatta: Did you bring us cookies or anything?

David O’Dell: She’s got some in the car.

Commissioner Tornatta: Okay.

Jenny O’Dell: Again, I do want to thank you all. This is so important to everybody. The whole neighborhood, you have no idea, every time everybody’s together, they’re walking their dogs and saying when is it going to be done, when is it going to be done? The only thing I would wonder about, I hear of everything from one to two to three years, are we talking that we can actually get it started this year? Before winter are we going to see some of this blue being done?

Commissioner Winnecke: Yes.

Jenny O’Dell: Or is it going to–

President Melcher: Yes.

Jenny O’Dell: –be, and how much? I’m the one that put all of the leaflets in and got everybody going, and I’ve never done anything like that before in my life. But, they’re asking me where is it going to start and how far are they going to get this first year? Do you have any idea?

Commissioner Tornatta: I think that, and John can explain.

President Melcher: John will be able to answer that. The goal is to have the blue done this year.

John Stoll: Yes, and I actually brought a notice to bidders for the Commissioners to sign tonight, which would start the bidding process. Assuming that we got bids within the budgets we’re anticipating, that would say that the contract would be awarded, I don’t remember the exact date, but I believe your last meeting of the month, which I think is the twenty–

Madelyn Grayson: June 29^th.

John Stoll: –ninth. Assuming it was awarded on the 29^th, then realistically work should be able to start by sometime in July. We’re estimating....the quantities and materials we’re estimating for the areas highlighted in blue are within the budgets. We think, we don’t know what all we might encounter underneath once the pavement is removed, so we don’t know how much rock might be required to fill some of the holes, but assuming, and my inspectors when they were figuring the quantities they tried to estimate high on the assumption that there might be some large voids in there. If we ran into significant increases in rock quantities because the voids were larger, then that would be the only thing I could see, off the top of my head, that might reduce some of the areas in light blue that might have to carry over to next year. But, the game plan is to try and get everything that’s in light blue done this year.

Commissioner Tornatta: Where do you estimate they’ll start?

John Stoll: At this point, I really don’t know.

Commissioner Tornatta: Right, don’t know, right.

John Stoll: I suspect with the cost of bringing in a milling machine they would come out and mill out all the asphalt first thing, and then, beyond that, I really don’t know where they would start patching. It would probably hinge on how extensive the problems were once the asphalt was taken off.

Commissioner Tornatta: Could we, would we possibly–

Jenny O’Dell: Super. Thank you all. Appreciate it.

Commissioner Tornatta: Thank you.

Jenny O’Dell: Thank you, John.

John Stoll: You’re welcome.

Commissioner Tornatta: Alright, you get the cookies. So, we’re going to wait four weeks before we open bids? Or can we do it on the 15^th?

John Stoll: If I remember right we could open on the 15^th and then award on the 29^th.

Commissioner Tornatta: Could we open, oh, that’s right, we couldn’t open on the 1^st, right?

President Melcher: That’s next week.

Commissioner Tornatta: Yeah.

John Stoll: In just going through the bids we’ll have to check and make sure there aren’t any errors, get the MBE review done through Debbie Spalding’s office and all of that. So, we wouldn’t be able to open and award the same night. That’s what pushes it off to the 29^th.

Madelyn Grayson: The advertising has to be one week apart, so that’s why it can’t be opened until the 15^th.

Commissioner Tornatta: Okay, alright, I know the summer sometimes is pretty slow around here. So, that 29^th meeting sometimes–

John Stoll: Oh, whether it gets cancelled or not?

Commissioner Tornatta: Yeah, so I was just trying to figure out if there was a–

President Melcher: But, we would, we would have that meeting for this.

Commissioner Tornatta: Yeah.

John Stoll: I was going to say, or if that wasn’t available, if you need to call a meeting just to award that some other time, there’s no–

Commissioner Tornatta: That’s what I was getting at, if we could do it in a period that would be quicker than the 29^th so we can get people out there, that’s what I’m trying to work through the process.

President Melcher: We could look at that.

John Stoll: I was going to say, the review of the bids shouldn’t take too long. So, I wouldn’t see a problem with that if the 29^th meeting was cancelled.

Commissioner Tornatta: Okay, alright.

President Melcher: Okay.

Commissioner Winnecke: Mr. Chairman, I would move that we approve the Evergreen Acres Subdivision repair project as presented by the County Engineer.

Commissioner Tornatta: So moved.

President Melcher: A first and a second. Any other discussion for the Commissioners? Anybody else from the audience? Seeing none, Madelyn?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Yes.

Madelyn Grayson: President Melcher?

President Melcher: Yes.

(Motion approved 3-0)

President Melcher: Next we have our contracts, agreements and leases. The Sheriff’s 2010 Byrne justice grant award agreement. The grant award is $95,792 to the VCSO and EPD. $84,778 will go to the EPD for overtime to pay officers on problem solving activities, and $11,014 will go to the VCSO for in-car radio equipment.

Commissioner Tornatta: Motion to approve.

Commissioner Winnecke: Second.

President Melcher: Any discussion? Anybody from the audience? Madelyn?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Yes.

Madelyn Grayson: President Melcher?

President Melcher: Yes.

(Motion approved 3-0)

President Melcher: Next, is Emergency Management sub-grant agreement. It reimburses the county for a portion of the salaries paid to the EMA staff from October 1, 2008 through September 30, 2009. The amount would not exceed $60,970.97.

Commissioner Tornatta: Motion to approve.

Commissioner Winnecke: Second.

President Melcher: Any discussion? Okay, anybody from the audience? Seeing none, Madelyn?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Yes.

Madelyn Grayson: President Melcher?

President Melcher: Yes.

(Motion approved 3-0)

President Melcher: We’ve got another one added to our agenda, moving Weights & Measures. They have to be out by Monday, Tuesday. We’ve got three, it looks like we’ve got three or four proposals. Shetler Moving and Storage was one of the lowest bids at $960, and they could do it on that day. There was one for 930 something dollars, but they can’t do it that day. They’ve got to do it at a later time. So, I believe we need to go ahead and award it to Shetler. Is there any discussion? We all have copies.

Commissioner Tornatta: Debbie, is there anything that you need to add to that? Okay, I would make a motion to award this moving of Weights and Measures equipment from their old location to the new location on Morgan Avenue to Shetler Moving and Storage in the amount of $960, I believe.

President Melcher: Yes, it is.

Commissioner Winnecke: Second.

President Melcher: A first and a second. Any further discussion? Anybody from the audience? Madelyn?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Yes.

Madelyn Grayson: President Melcher?

President Melcher: Yes.

(Motion approved 3-0)

President Melcher: Department head reports, the County Attorney. David, do you have the bids ready?

David Miller: I have the bids open and ready to report on.

President Melcher: Okay.

David Miller: Before I do that, the day after the last meeting we went to Circuit Court on the Weisheit Fischer Road property. The Building Authority has caused the dangerous house to be fenced off, but pursuant to the order of Judge Heldt, no razing or demolition can occur on that property until further order of his court. We are required to appear tomorrow morning to report on progress, at which time I expect to hear from the defense attorney what his schedule is. Now, there is another dilapidated structure on that property, which Klenck has offered to demolish and make safe for an additional $4,000. A raze order would be required for that separate structure. I think Ben Miller will be bringing that to you within the next few weeks, but, and you could go ahead and approve it the same way you did the last one, but we can’t do anything until Judge Heldt gives us the word.

President Melcher: Okay.

David Miller: Okay. On the Burdette Park supply bids, these are complicated to report each year because there are so many categories and types of products. So, I think it is appropriate for me to report in the following manner. Fischer Candy Company has submitted a bid that is in proper order, but bids only on the chips, snacks, assorted candies like nachos, the condiments, sno cone supplies and bags for popcorn and that kind of thing. The list of what they are offering to sell and the prices amounts to about 15 pages of single space type, and any competitive bidders who wish to review this ought to be invited by the Purchasing Department to do so. But, I don’t think you want me to sit here and read all 15 pages of those reports. So, that’s the way we’ll handle it, Fischer Candy Company bids on supply racks and snack items and candies only.

President Melcher: Thank you.

David Miller: The next bid is by Earthgrain Baking Company, Inc. Earthgrain bids on bread only. They bid on hamburger buns, hot dog buns, deli snack rolls and do not bid on pita bread. Dewig Meats bids on meat only, as you might guess. There are about ten categories of meats upon which Dewig bids; skinless chicken breasts, chopped beef, all meat corn dog, all meat hot dog, bratwurst, and they bid on deli ham. They did not bid on chicken nuggets, chicken breasts with batter or pork fritter products. All these bids are in proper legal order. HMR Enterprises bids on all categories, from what I can tell. That bid comprises about, well they did not bid on drink mixes, and they did not bid on sweeteners, and they did not bid on sandwich bags. Other than that they bid on everything. Finally, CRS One Source bids on all categories of all products, including sandwich bags. So, all those bids are in order and should be available for the competitive bidders to examine at the Purchasing Office.

President Melcher: Okay.

Commissioner Tornatta: Motion to take these bids under advisement.

Commissioner Winnecke: Second.

President Melcher: A first and a second. Any discussion? Anybody from the audience? Madelyn?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Yes.

Madelyn Grayson: President Melcher?

President Melcher: Yes.

(Motion approved 3-0)

President Melcher: David, do you have anything else today?

David Miller: I do not, Mr. President.

President Melcher: Thank you.

President Melcher: Any other department heads have anything to say this evening? Steve?

Steve Craig: Steve Craig, Manager of Burdette. Just wanted to let everybody know that the aquatic center opens Saturday at 10:00 for the summer, and we will be open seven days a week until school starts back up. Then, you still have time to sign up for our first session in our day camp. There will be day camp all summer until school starts back, but you can still get in the first session. Then, I wanted to report on our Fourth Wurst Bicycle Ride that we’ve ever had. It was a great success. We had 116 riders this year, and they were a lot of the people were from the local bike clubs and that. They stuck around and they wanted to thank the Commissioners, Burdette Park and the Highway Department for keeping the maintenance up on the trail. They said a lot of things like this, they put trails in and they don’t take care of it, and they were very appreciative that they still get to ride this every week throughout the year. I would also like to thank Dan’s Comp because all the food was donated, it didn’t cost the county anything, and for RC Cola, they donated all the liquids that they drank. So, everybody had a good time and it was at no expense to us and everybody was wanting to thank you guys for at least backing it.

President Melcher: Any questions?

Commissioner Tornatta: Thank you.

President Melcher: You did a great job. Thank you.

Steve Craig: Thank you.

John Stoll: I had two things, one was the notice to bidders for the Evergreen project. It just needs your approval to get that advertised and have the Auditor’s office take care of the legal ad.

Commissioner Tornatta: So moved.

Commissioner Winnecke: Second.

President Melcher: Discussion? I figured not, anybody from the audience? Madelyn?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Yes.

Madelyn Grayson: President Melcher?

President Melcher: Yes.

(Motion approved 3-0)

John Stoll: The other item I had was a sidewalk waiver request for Stonecreek Subdivision. You were requested to vacate a sidewalk easement in that subdivision, and as one of the requirements for the subdivision approval through Area Plan Commission they were required to construct a sidewalk in that easement. Now that the easement’s being vacated we’re requesting that the sidewalk requirement be waived for that easement. This is in Stonecreek Subdivision, Section Eight.

Commissioner Tornatta: Motion to approve.

Commissioner Winnecke: Second.

President Melcher: Any other discussion? Anybody from the audience? Madelyn?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Yes.

Madelyn Grayson: President Melcher?

President Melcher: Yes.

(Motion approved 3-0)

John Stoll: That’s all I had. Thanks.

Commissioner Winnecke: Thanks, John.

President Melcher: Okay, next is new business. Is there any new business this evening? Any old business?

President Melcher: Public comment?

President Melcher: Consent items.

Commissioner Tornatta: Motion to approve.

Commissioner Winnecke: Second.

President Melcher: There’s been a motion and a second. Madelyn, would you read them pretty quick?

Madelyn Grayson: Sure. The consent items for May 25^th are as follows; approval of the May 11, 2010 Commission meeting minutes, there are employment changes, there’s four from Burdette, one for the Health Department and one for the County Highway, the County Highway annual operation report for local roads and streets, Hamrick Recovery Service notice of additional five dollar charge due to fuel prices rising above one dollar per gallon, County Engineer approve pay request number 104 for TIF projects in the amount of $1,059,053.46, the County Assessor request to surplus various office furniture and equipment, County Coroner request to surplus 1998 Chevrolet van and two brown computer hutches, Public Defender request for reimbursement for the period of 1/1/10 through 3/31/10, Evansville ARC April 2010 meeting minutes and report of activities, County Auditor annual continuing disclosure statement, County Auditor Manatron bond release acceptance letter, Burdette Park chalet naming rights, Burdette Park yearly comparison 2009 to 2010 through April 30^th, the County Treasurer 2010 year-to-date investments, Weights and Measures monthly report from April 16^th through May 15, 2010, the County Treasurer monthly report for March 2010, the County Clerk monthly report for April 2010, and department head reports from the Ozone Officer, County Highway, Burdette Park and the County Engineer.

President Melcher: Any further discussion? Okay, Madelyn, do you want to call the roll?

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Tornatta?

Commissioner Tornatta: Yes.

Madelyn Grayson: President Melcher?

President Melcher: Yes.

(Motion approved 3-0)

Commissioner Tornatta: That was the best you’ve ever read.

Madelyn Grayson: I’m a speed reader.

President Melcher: There won’t be a drainage meeting this evening. There’s going to be one next on, I think it’s June the 1^st. Seeing anything, I will entertain a motion to adjourn.

Commissioner Tornatta: So moved.

Commissioner Winnecke: Second.

President Melcher: All in favor say aye.

All Commissioners: Aye.

President Melcher: We are adjourned.

(The meeting was adjourned at 5:44 p.m.)

CONSENT ITEMS:

Commissioners:

Approval of the May 11, 2010 Commission Meeting Minutes.

Hamrick Recovery Service: Notice of Additional $5 Charge: Rising Fuel Prices.

Evansville ARC: April 2010 Meeting Minutes and Report of Activities.

Employment Changes:

County Highway (1)                  Health Department (1)              Burdette Park (4)

VCCC (1)                                  Auditor (1)                                 Treasurer (1)

Sheriff Office (3)                       Coroner (1)                               Circuit Court (1)

Prosecutor (2)

County Highway: 2009 Annual Operational Report for Local Roads & Streets.

Surplus Requests:

County Assessor: Various office furniture and equipment.

Coroner: 1998 Chevrolet van and (2) brown computer hutches.

Public Defender: Request for Reimbursement from 1/1/10-3/31/10.

County Auditor:

Annual Continuing Disclosure Statement.

Manatron Bond Release Acceptance Letter.

Burdette Park:

Chalet Naming Rights (Royce Sutton and Deig Family).

Yearly Comparison from 2009-2010 through April 30^th.

Weights & Measures: Monthly Report: 4/16-5/15/2010.

County Treasurer:

2010 Year-to-Date Investments.

March 2010 Monthly Report.

County Clerk: April 2010 Monthly Report.

Department Head Reports:

Ozone Officer                           County Highway                       Burdette Park

County Engineer

Those in Attendance:

Stephen Melcher                      Troy Tornatta                            Lloyd Winnecke

Joe Gries                                  David Miller                               Madelyn Grayson

Anne Topper                             Dave Rector                             Chris Walsh

Amy Johnston-Higgs                John Stoll                                  David O’Dell

Jenny O’Dell                            Steve Craig                               Others Unidentified

Members of Media

VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

Stephen Melcher, President

Troy Tornatta, Vice President

Lloyd Winnecke, Member

(Recorded and transcribed by Madelyn Grayson.)