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Board of Commissioners May 24, 1999
President Jerrel: I'd like
to call the Board of Commissioners' meeting to order. I'm going to dispense
with the introductions. I would like to do the Pledge of Allegiance at
this time.
Commissioner Mourdock: I'll move approval of the minutes of May 17th. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: We did have an Executive Session that ran from approximately 4:30 to 5:30. Commissioner Mourdock: And I'll move approval of the summary minutes that dealt with real estate lease matters and county personnel. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: Open bids for the razing of 11800 Old Petersburg Road. Commissioner Mourdock: Were there bids submitted? President Jerrel: Do you have a bid? Tony Greubel: Two. President Jerrel: Two, okay. Commissioner Mourdock: I'll move then that we direct the County Attorney to open bids. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: Evansville Housing Authority, request for local match contribution for grants. Commissioner Mourdock: I'll move approval of the May 24th letter regarding the surplus...ten surplus properties for the grant application of the Evansville Housing Authority. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: Any group
that wishes to speak to this Board?
President Jerrel: Seeing none, County Engineer. Commissioner Tuley: We'll be done by ten till at this rate. Commissioner Mourdock: Remember, we're going for the record! John Stoll: We might of hit the record if everybody didn't know there was no meeting next week and made me take all these plans today. President Jerrel: He did get a lot. He got a lot of things. Commissioner Mourdock: Okay. John Stoll: First I would like to recommend we award the Ridgeway Avenue construction, contract number VC99-05-02, to Concrete Pavers for the amount of $4,875. They were the low bidder on the project. Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: Next I've got a change order on the Ward Road project. This is with BMB, Inc. for the amount of $1,492.71. This is an increase. We had overruns and underruns on numerous different items, but the main reason for the increase was we added two inlet boxes up on two different locations. One up near where the wall was. That was the main point of contention, I guess, regarding how we were going to drain and keep the water from going down along the wall, but the net difference was an increase of $1,492 and it's recommended that this be approved. Commissioner Mourdock: I'll move approval of the change order with BMB. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: Next I've got a change order on the Heckel Road Bridge. This is the final change order on that project. It's for replacement of riprap and the increase results...it results in a cost increase of $5,389.33. It's recommended that this change order be approved. Commissioner Mourdock: Who is the vendor on that one, John? John Stoll: CCC of Evansville. Commissioner Mourdock: I'll move approval of the change order. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: That project is complete now. It looks good, too. We did contact the School Corporation to let them know that the buses cannot travel across that bridge. It will still have the eight ton load limit. I spoke with Charlie Johnson last Wednesday and let him know that, so hopefully they will not travel across it. The next item I've got I would like to go before Council to transfer $70,000 from the Heckel Road Bridge account to the Cum Bridge Contractual account and also to appropriate $8,000 to the Cum Bridge Contractual account. This would be...these funds would be used to do some rehab work out on the First Avenue Bridge, Number 611. That's a box culvert...four box culvert structure that runs underneath First Avenue on Dry Branch Creek. It's up next to Fazoli's. We've got a substantial amount of erosion that has occurred out there and we need to do some clearing of debris at the inlets and various things out there on that bridge. We also have plans to replace a culvert out on Campbell Road and there is also another culvert out on Old Boonville Highway that needs replaced, so we need to go before Council to get those funds. President Jerrel: What was the number of that bridge again? John Stoll: On First Avenue? President Jerrel: Uh-huh. John Stoll: Number 611. President Jerrel: Okay. Commissioner Mourdock: I'll move approval of the Council Call for the aforementioned projects. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: Next I've got a street acceptance for Clear Creek Village Section 1. This is for 1,249 linear feet of Clear Creek Drive; 639 feet of Merimac Drive; 918 feet of Conti Drive; 997 feet of Lancelot Drive; and 836 feet of Southport Drive. We've monitored the construction of these streets and recommend that they be accepted subject to the developer being responsible for the continued cleaning of the streets and storm sewers as construction continues to occur in his subdivision. Commissioner Mourdock: The only thing I heard there, John, that's a little concern. If that means he's got 100 lots and 99 of them are done is his...is it clearly defined when construction ends? John Stoll: He has got most of the lots in the phase built on already so it's...I guess, I see what you're saying. It's kind of open-ended. Commissioner Mourdock: Right. John Stoll: If he maintains proper erosion control it won't be an issue, but we don't want to be continually responsible for flushing the storm sewers if mud continues to wash down in it so that is what I was trying to avoid. Commissioner Mourdock: Sure. Has he been pretty good with his silt curtains and such? John Stoll: At times. That's why I want to make sure we're not on the hook for cleaning those storm sewers and streets. There are other sections that have to be accepted out here as well. Commissioner Mourdock: So we do have some leverage? John Stoll: Correct. Commissioner Mourdock: Oh, okay. John Stoll: And if these streets become a muddy mess again we have some phases that still have to be accepted by the county. Commissioner Mourdock: Okay, well when you started this item you said the street acceptance was conditional or you inferred that and obviously I don't know that we could have a conditional street acceptance, but since we do have some mechanism to continue to get good performance there I'll move acceptance of these streets as requested by the County Engineer. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: Maybe I didn't phrase that that well, but I wasn't trying to put him on the hook indefinitely, I just wanted to make sure that once we accept the streets we're not having to pay for cleaning. Commissioner Mourdock: Right, yeah I understand what you wanted. I just want to make sure that it's clear. John Stoll: The next thing I've got, I've got another change order. This is for the Hepler Road culvert replacement project. This was contract number VC99-03-01. This is with Southwest Engineering, Incorporated and the increase is for $2,203.89. The primary reason for this increase were additional asphalt that was required due to paving limits changing out there on the project. It's recommended that this be approved. Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: Next I've got street plan approval request for St. Charles Cove Subdivision. This subdivision is located south of Boonville-New Harmony Road off of Petersburg Road. This is on property directly south of Hofmann's property there right at the corner of that intersection. This subdivision is 34...I take that back, I believe it is 36 lots. I have reviewed the street plans and would recommend that they be approved. They're going to have curb and gutter streets, sidewalks and they're providing everything we had requested as far as revisions go. Commissioner Mourdock: They are going to sidewalks out there? John Stoll: Yes. Commissioner Mourdock: I'll move approval of the street plans for St. Charles Subdivision...St. Charles Cove Subdivision. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: The next item is another street plan approval request. This is for Section 3 of Clear Creek Subdivision. I have reviewed these plans and there were some changes made and now that these changes have been made it is recommended that these plans be approved as well. These streets will be concrete streets just like what was built in the first two phases of the subdivision. Commissioner Mourdock: I'll move approval of the street plan for Clear Creek Village Section 3. Commissioner Tuley: Second. Suzanne Crouch: So ordered, Bettye Lou. President Jerrel: So ordered. I was busy. Now is this also...I didn't look to see, is that also on the drainage? Not yet. Commissioner Tuley: Not tonight. John Stoll: The next street plan approval is for the improvements of University Drive and Red Bank Road. This is the improvement project associated with the Lowe's development. What will be done out there will be the intersection...the west leg of the intersection of University Drive and Red Bank will be reconstructed to provide two incoming lanes and three outgoing lanes, outgoing towards Red Bank Road. A traffic signal will be installed. We're going to have dedicated turn lanes constructed into University Drive in both directions. We will also have dedicated right turn lanes constructed here for this leg of the intersection as well. We've got a couple of changes that need to be made down here in this area in regards to striping, but it's a minimal change relative to the overall plan. It's recommended that these plans be approved subject to this striping revision and also subject to a small right-of-way dedication that is required from the convenience store property and that's this area right here. They're just going to clip that corner and Jim Morley had said that the Lowe's people have been working with the convenience store owner and they are providing that right-of-way. Commissioner Tuley: That's going to be a major improvement right there. President Jerrel: Uh-huh, it sure is. Commissioner Mourdock: So you're requesting approval subject to the location...or the striping and the additional right-of-way? John Stoll: Correct. Commissioner Mourdock: With those two things as part of the motion, so moved. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: The final item,
I just wanted to let you know that right now we're working on a contract
to do some repairs out on Boonville-New Harmony Road Bridge, Number 251.
There are some culvert pipes that have washed out on the corners of that
bridge and there is also some erosion that needs to be addressed. We will
have those quotes submitted at the next meeting on June 7th. That's all
I have.
President Jerrel: Okay, we
have the County Garage reports.
President Jerrel: County Attorney. Joe Harrison, Jr.: The bids
that were submitted on the razing of the structure at 11800 Old Petersburg
Road are as follows. There were two bids submitted.
I would ask that the Commissioners take these under advisement. Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered. Joe Harrison, Jr.: The other item I have has to do with the Barrett Law sanitary sewer Barrett Law...I'm sorry. Old State Road sanitary sewer Barrett Law project. I have final bond documents that need to be executed by the Commissioners and if you could sign those after the meeting, maybe put those in the consent batch. I've got spots notated where the signatures have to be. The closing on that is going to be Wednesday. Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered. Commissioner Mourdock: Before we leave the attorney's report, Joe and I were at the Community Corrections meeting the other day with building and grounds and I guess now is as appropriate time as any regarding the appraisal of that property. I think it is important that we go ahead and-- President Jerrel: Inspection. Commissioner Mourdock: Pardon? President Jerrel: Inspection. Commissioner Mourdock: Yeah, do the inspection and also an appraisal since we are looking to possibly enter into a lease, so at this time I would like to move that we direct the County Attorney to review possible appraisers and people who might inspect the property for us. Commissioner Tuley: Second. President Jerrel: So ordered. Joe Harrison, Jr.: Thank
you.
President Jerrel: Superintendent of County Buildings. Tony Greubel: I guess in relation with the Carl Hofmann property I had a conference call with Mr. Hofmann and Steve Fuchs this afternoon and Mr. Hofmann has an appointment tomorrow at noon with a demolition company so that he can get a quote from them and then he may look at our quotes, too. Mr. Fuchs and Mr. Lehman said that if he has...you know, we'll give them until June 1st to get a demolition permit and then construction or demolition to start by June 16th. I guess what I was going to bring up was if nothing happens if we can go ahead and award the low bid to Floyd Staub who was the low bidder for this project, if Roger says the quotes were okay for that, and then if he fails to get a demolition permit by June 1st then we can go ahead and start maybe next week for that demolition to start. Joe Harrison, Jr.: I think we better wait until...really until June 7th because I don't want to award anything to them if they're not going to get it. At least we'll know by our next meeting. Is that okay? Thanks. Tony Greubel: That's it then. President Jerrel: Thank you.
President Jerrel: Burdette Park. Steve Craig: I guess all I've got to say is that everything is ready to go. We patched all the things that needed to be patched. President Jerrel: I heard you had people swimming today. Steve Craig: We had a good crowd today from the four grade schools. Commissioner Mourdock: Were they big and white and have white fur? Steve Craig: No, they were purple! President Jerrel: They were all purple people eaters! Steve Craig: They were. I mean, the kids' lips were purple and their fingers were purple and that. Commissioner Mourdock: I bet they were. They were having fun. Steve Craig: They stayed in pretty well from 10:00 until about...the last ones got out right at 4:00, I guess. Commissioner Tuley: Good lord. President Jerrel: Well, it's going to get warm. Steve Craig: Yeah, it's going to warm up for the weekend and that. We had a few problems that we took care of. Everything has been located and concrete poured back to where it was and we'll be ready to go Thursday when we're open to the public. Commissioner Mourdock: Today was the safety patrol? Steve Craig: No, last Thursday was the safety patrol and today was Evans, Harwood, Daniel Wertz and one school, I don't know who it was, they were unannounced. They just came out to the park and had their picnic, but we had four schools today. President Jerrel: Well, good job. Commissioner Mourdock: Yeah. Steve Craig: Yeah, I have to give my thanks to Deig Bros. We had called them for a couple of things that needed to be done quite quickly and they did a very good job of it, very professional. They came in even when the kids were there, secured the area and did an excellent job. Commissioner Mourdock: Very good. President Jerrel: Okay. Steve Craig: Did you get
our report?
President Jerrel: Got your report and is there a motion to accept? Commissioner Mourdock: I'll move acceptance of the three reports. The Highway Garage, Burdette Park, Soil & Water Conservation District, and a fourth, the Ozone Officer report. Commissioner Tuley: Second. President Jerrel: So ordered. Steve Craig: Thank you very much. President Jerrel: Thank you
very much.
President Jerrel: Consent items. You want to remember to mention the change on that one or just put it through like this. Commissioner Mourdock: It's submitted-- President Jerrel: Yeah, right, I changed it. Commissioner Mourdock: So I'll move approval of the consent items as submitted and as presently in the packet. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: Is there any...under old business we have some names you want to submit. Commissioner Tuley: Did you want to go ahead with those tonight? President Jerrel: I don't care. It's fine with me. Commissioner Mourdock: Have I got the list? You want me to just read them regardless of who they came from, I guess? President Jerrel: Yeah. Commissioner Tuley: It doesn't matter. President Jerrel: You can just read them. Commissioner Mourdock: I have ten names between the three of us. The first name...and this is for the Multi-County Economic Development Steering Committee and these names are to be submitted to Graham Toft. The first one is Dr. Ray W. Arensman, retired professor of economics; the second is Martin Rowland, with Junior Achievement; third is Brian Williams, attorney at law; fourth is Mike Hinton, of Old National Bank; fifth is Brad Oliver, who is a former Federal Compliance Officer; sixth is George Morgan, a patent agent; seventh is Tom Bernhardt, business owner; eighth is Mr. Walker, from Bristol Meyers. Is it George Walker? President Jerrel: John. Commissioner Tuley: John. Commissioner Mourdock: John Walker. Ninth is Dave Tieken, who is an engineer and tenth is Rick Niehaus who works with Koester. He also happens to be a professional engineer. With those names I'll move that we submit those to Mr. Toft as at least a part of...we can continue to add others later, but at least as our initial names to the Steering Committee. President Jerrel: We need some technical people. Commissioner Mourdock: Right. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: Okay, any new business? Commissioner Tuley: None for me. President Jerrel: Hearing none, motion to adjourn? Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered. The meeting was adjourned at 6:02 p.m. Those in attendance: Bettye Lou Jerrel Richard E. Mourdock Patrick Tuley Joe Harrison, Jr. Suzanne M. Crouch Charlene Timmons Tony Greubel John Stoll Steve Craig Others unidentified Members of the media
Vanderburgh County
Bettye Lou Jerrel, President
Richard E. Mourdock, Vice
President
Patrick Tuley, Member
Recorded and transcribed by Charlene Timmons.
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