VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

MARCH 29, 2011

The Vanderburgh County Board of Commissioners met in session this 29^th day of March, 2011 at 5:02 p.m. in room 301 of the Civic Center Complex with President Lloyd Winnecke presiding.

President Winnecke: Good evening. I would like to call to order the March 29^th meeting of the Vanderburgh County Board of Commissioners. We’ll begin with attendance roll call, please.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Here.

Madelyn Grayson: President Winnecke?

President Winnecke: Here. Just for the record, Commissioner Abell is out of the city on a family emergency. She will be back in the city tomorrow.

President Winnecke: Would you please stand and join me in the Pledge of Allegiance?

(The Pledge of Allegiance was given.)

President Winnecke: Okay, we’ll begin with our action items. Matt Arvay, Chief Information Officer, has an item to discuss, public wireless access policy. Good evening, Matt.

Matt Arvay: Good evening. Matt Arvay, Computer Services. What you have in front of you is a public wireless access policy. Over the past several years we’ve had more and more business leaders come with the need to have wireless throughout government facilities. So, we took the first step and got, we looked at wireless, put in systems for government workers and government approved equipment and vendors who were working for the city and the county. Well, as we continued to look at the security aspects in an ITAC sub-committee, we came back that we feel that we can secure wireless securely for the public and allow the business leaders who see it as a business advantage, at their facility, to embark and allow the public to access the internet through our current systems. What this policy is, as Ted described in his e-mail, is basically a disclaimer that anybody that would access the internet from the public would have to accept the terms and conditions, basically, and would be allowed to use the internet under the policy.

President Winnecke: Just for clarification, in terms of, we’re not adding, are we adding expense?

Matt Arvay: The infrastructure, the back end, no, we wouldn’t be, but each individual facility, that department head and/or elected official would have to determine does it make business sense to add more access points and put some money to put a cloud within their facility. So, each individual facility would have to make that business decision.

President Winnecke: So, that would come through your office into each respective Council at budget time?

Matt Arvay: Yes, and they would have to secure those funds.

President Winnecke: Any questions? So, you’re looking for approval tonight?

Matt Arvay: Yes.

President Winnecke: I would consider a motion to approve the wireless policy that’s been presented.

Commissioner Melcher: So moved.

President Winnecke: Second. A motion and a second, questions or discussion? Just for clarification, this was on our agenda last week, so we have had a couple of weeks to review this, or a week or so to review. Roll call vote, please.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 2-0)

Matt Arvay: Thanks.

President Winnecke: Thanks, Matt.

President Winnecke: Next, permission to advertise county owned properties for public auction. There were 69 properties that were successfully bid on at auction, however, the bidder defaulted on the 20 percent deposit. Therefore, a second auction is required by Sohn and Associates on May 10^th to auction those additional properties. This is permission to advertise. I would consider a motion.

Commissioner Melcher: So moved.

President Winnecke: Second. Questions or discussion? Roll call vote, please.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 2-0)

President Winnecke: Next, contracts, agreements and leases. The Health Department, Lieberman Technologies and the Vanderburgh County Health Department grease trap update proposal. This agreement will update the current system to capture additional data from facilities it inspects. The services required under the agreement are expected to be completed within 45 business days of the signing of the agreement. The cost of the agreement is $798, for which the Health Department has grant money available. Gary?

Gary Heck: Gary Heck, Vanderburgh County Health Department. This particular one allows us to work with the city. They’ve asked us to help them with the grease trap data collection, because it will work with the agreement that they have under consent decree with the sewers. This allows us to assist the city in gathering that data and making sure that there’s, we can track manifest on when the grease traps are cleaned. It also allows us data collection then to go into a file that allows them to stay within compliance with the judge’s orders. So, it’s in the city and the county’s best interest to have this particular cooperation. We’re pleased to be able to assist. We would request your all’s permission to allow us to do so.

President Winnecke: Okay, I would entertain a motion.

Commissioner Melcher: So moved.

President Winnecke: Second. A motion and a second. Questions or discussion, Steve? Roll call vote, please.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 2-0)

Gary Heck: Thank you.

President Winnecke: Thanks, Gary.

Gary Heck: Just as an aside, we also have already secured grant funds for the wireless policy. So, the Health Department would be looking to potentially expand and have that available in the future at the Health Department. So, we would be one site who have already secured those wireless points.

President Winnecke: Great. Thank you.

Gary Heck: Thanks.

President Winnecke: Next, department head reports. John? First is, you have a change order request for phase two of University Parkway in the amount of $49,718.46. $42,687.50 of the increase is due to rock excavation. The rock was not identified by the initial soil borings that were done for the project. INDOT specifications call for paying an increased cost for the excavation. The remaining $7,030.96 is to cover cement stabilization of the soil.

John Stoll: Of those costs, Vanderburgh County would be responsible for 20 percent. So, we’ll ultimately end up paying just shy of $10,000 on that change order. The bottom line was, neither condition was anticipated from the original design, and in order to build the project they had to do both, the rock excavation and the cement stabilization in the poor soil conditions.

President Winnecke: I would consider a motion to approve.

Commissioner Melcher: I move to adopt.

President Winnecke: Second. A motion and a second. Questions or discussion? Roll call vote, please.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 2-0)

John Stoll: The second item is just a request to increase the Countrymark relocation cost on phase three of University Parkway from $1,640 to $1,689.75. According to INDOT we don’t have to have any formal approval of an amended agreement if the change is ten percent or less. So, I’m just asking for your approval to increase it by the $49.75, and then we’ll submit it for payment.

Commissioner Melcher: I make a motion for approval.

President Winnecke: Second. Questions or discussion? Roll call vote, please.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 2-0)

John Stoll: Thanks.

President Winnecke: John, do you want to do the concrete repair recommendations?

John Stoll: Okay, based on complaints and requests that we compile in my office, and inspections that were done from inspectors in my office, the recommendation for concrete repairs for the contractual portion of the street work for this year we are recommending completing Greenbriar Hills Subdivision, Copperfield Subdivision, and there should be enough left to do some work on some cul-de-sacs in Oak Ridge Subdivision. The work in Greenbriar has been started, it was started last year; the work in Copperfield was started either last year or the year before. So, this would allow us to finish those two subdivisions and be entirely out of there for upcoming years, and then the remainder, there’s a couple of cul-de-sac areas in Oak Ridge that we think we could cover the costs on, given the funding levels that we have this year. So, that would be the recommendations for the concrete repairs for this year. Then, the other 14 subdivisions will be carried forward to next year and then compared to whatever requests we get from residents next year.

President Winnecke: Okay, what I would like to do is take this under advisement and approve it at our first meeting in April. Will that give you appropriate time to –

John Stoll: Sure.

President Winnecke: –get everything lined up from this evening?

John Stoll: Yeah, we’ve made a request for wage scales and things like that. So, we aren’t ready to do a contract just yet, but once you give final approval, then we can move ahead.

President Winnecke: Okay. I would entertain a motion to take under advisement.

Commissioner Melcher: So moved.

President Winnecke: Second. Any questions or discussion? Roll call vote, please.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 2-0)

President Winnecke: Anything else, John?

John Stoll: That’s it.

President Winnecke: Okay.

John Stoll: Thanks.

President Winnecke: Any other department head reports?

President Winnecke: Mike Duckworth, the Superintendent of County Highways could not be here tonight. They have presented a 2011 paving list recommendation of almost 14 miles, basically all over the county. The longest stretch, it looks like, about a mile, a couple of mile and half, four mile and a half, and several shorter. Again, all together just under 14 miles. I would also entertain a motion to take this under advisement until our April, our first meeting in April, at which time I would finalize. I encourage anyone watching at home or reading about this in the paper to contact the County Commissioners office if they would like to add a site to the list. This would be on our website tomorrow. So, you can go out and check it out.

Commissioner Melcher: So moved.

President Winnecke: Second. A motion and a second to take this under advisement. Roll call vote, please.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 2-0)

President Winnecke: Any old business to come before us? Kathryn, do you have anything from the County Attorney’s office?

President Winnecke: Any public comment?

President Winnecke: At this time I would entertain a motion to approve the consent agenda.

Commissioner Melcher: So moved.

President Winnecke: Second. Madelyn?

Madelyn Grayson: The consent items for the March 29^th meeting are as follows; approval of the March 22, 2011 Commission meeting minutes; approval of the March 14, 2011 joint County Commission-City Council meeting minutes; employment changes for the Commissioners approval, there are four for Burdette Park and one for the Health Department; Burdette Park has a yearly comparison from 2010 to 2011 through February 28^th; the County Treasurer year-to-date investments through February 28, 2011; there’s surplus requests from the County Assessor for various office equipment and from the Building Authority for 56 floor mounted chairs for courtroom 102; and department head reports from Burdette Park, the County Engineer and the Ozone Officer.

President Winnecke: Questions or discussion? Roll call vote, please.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 2-0)

President Winnecke: At this time I would entertain a motion to adjourn.

Commissioner Melcher: So moved.

(The meeting was adjourned at 5:14 p.m.)

CONSENT ITEMS

Commissioners:

Approval of the March 22, 2011 Commission Meeting Minutes.

Approval of the March 14, 2011 Joint County Commission-City Council Minutes.

Employment Changes:

Burdette Park (4)                      Health Dept (1)               County Clerk (2)

Superior Court (4)                     Sheriff (1)

Burdette Park: Yearly Comparison from 2010-2011 through February 28, 2011.

Treasurer: Year-to-Date Investments through February 28, 2011.

Surplus Requests:

County Assessor: Various Office Equipment.

Building Authority: 56 Floor Mounted Chairs from Courtroom 102.

Department Head Reports:    

Burdette Park                           County Engineer                       Ozone Officer

Those in Attendance:

Lloyd Winnecke                        Stephen Melcher                      Joe Gries

Kathryn Schymik                      Marissa Nichoalds                    Madelyn Grayson

Matt Arvay                                Gary Heck                                John Stoll

Others Unidentified                   Members of Media

VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

Lloyd Winnecke, President

Stephen Melcher, Member

(Recorded and transcribed by Madelyn Grayson.)