VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

MARCH 22, 2011

The Vanderburgh County Board of Commissioners met in session this 22^nd day of March, 2011 at 5:00 p.m. in room 301 of the Civic Center Complex with President Lloyd Winnecke presiding.

President Winnecke: I would like to call to order the March 22^nd meeting of the Vanderburgh County Board of Commissioners. We’ll begin with attendance roll call please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Here.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Here.

Madelyn Grayson: President Winnecke?

President Winnecke: Here.

President Winnecke: Would you please stand and join in the Pledge of Allegiance?

(The Pledge of Allegiance was given.)

President Winnecke: Okay, first on the agenda tonight is a report from the Economic Development of Southwest Indiana, Greg Wathen and Debbie Bennett-Stearsman.

Greg Wathen: Thank you, Mr. President, Commissioners. Thank you for allowing us to be here. As we try to do on an annual basis is come around to give you an overview of what’s happening in the economic development world, as well as community development, and how we’re supporting the community itself. Obviously, you probably heard some good news today for Evansville and Vanderburgh County, and that’s the location of SS&C Technologies new facility that will start in Innovation Pointe, and at some point in time they will be incubated, hatched out of Innovation Pointe into a much larger space, but, up to 500 white collar positions. A very significant item for us, because it really gets us in the IT technology side of business and expands it and helps us to really diversify. I’m going to spend a few moments just talking about what’s happening within the economy, what we’re seeing in terms of activity, and, then, Debbie Bennett-Stearsman, who’s our Vice President of Community Development will give you a brief overview of what’s happening in the community development side. That’s really the grants procurement side of what we do to help the communities expand in their capacity. Then, if you have any questions for us, we would be more than happy to answer those. I’m happy to say, now we just have 19 active projects as of today. We did have 20, but because we landed SS&C, it’s always nice that as we’re whittling down that list, it’s not because we’ve lost out on a project, it’s because someone has chosen us. Out of those 19, nine are considering Vanderburgh County for locations. I would be remiss in saying as well that out of those 19 projects that currently we’re working on, every one we’re competing with some other community somewhere else. That is probably much different than what we’ve seen in the past where maybe 60 percent or so of those projects we might be competing, it’s 100 percent now. We’re finding that the competition level is growing and it’s becoming more and more challenging for us, as communities, to put together the kinds of competitive packages that we need to, but, we’re holding our own, in particular with SS&C, it was a great partnership between GAGE, as well as with the Indiana Economic Development Corporation in trying to attract that project. But, all of the projects that we’re seeing are competitive. The majority of the projects that we’re looking at right now, with the exception, because of Vanderburgh County, are probably manufacturing. We’re seeing some logistics. The office intensive are primarily looking either at Vanderburgh County or Warrick County because of just the amount of inventory that you would have for that kind of project, but, primarily we’re seeing manufacturing. Out of these projects they represent a little more than potentially two billion dollars of investment, and more than 3,000 new positions. Now, whether or not we can get all of those, it would probably be a difficult task, but we think we’re positioned well to at least attract in a percentage of those. In particular, one of those projects is considered to be one of the largest, in terms of investment, in size, now considering Indiana. We’re the only site left in Indiana, Southwest Indiana. I can’t really say specifically where that is, but we feel good about the prospects. We feel certainly good about the economic activity that’s occurring within the marketplace, maybe if there’s something we don’t feel good about is the level of competition that’s just risen exponentially. Unfortunately, that’s where we find ourselves. As you well know, and maybe just as sort of a refresher course, we have 65 board members that comprise the Coalition; 21 executive committee members, and it’s equally distributed among all four of the county’s that we represent. Those are the four Indiana counties of the Evansville, Indiana-Henderson, Kentucky Metropolitan Area. So, that would be Vanderburgh, Posey, Gibson and Warrick. Out of those, we have great representatives here from Vanderburgh County, including Commissioner Winnecke who sits on our board now, as well as on our executive committee. I’m going to turn over the dais to Debbie Bennett-Stearsman to talk a little bit about what’s happening with regard to community development, then we’ll be able to answer any questions you might have.

Debbie Bennett-Stearsman: Good evening. Thank you for having us here this evening. The Community Development staff is a bit different from the Economic Development staff, although we support the staff. We do the planning and the development and the grant writing, and then the grant administration for community development projects in the four counties, such as; fire stations, fire trucks, senior centers, daycares, water/sewer/storm water, about any community service project, whether it be for the cities, the towns, the counties. It may be for some of the parks associations, or for a non-profit association. We are a staff of four. We began in 2006 with one staff person, myself. We have grown, Jeff Pruitt is now on our staff. Jeff does nothing now but labor standards. All of our projects are subject to Davis-Bacon wage job federal regulations. Jeff is solely responsible for seeing that every project we have that’s construction, or non-construction, complies with all the Davis-Bacon rules. Wylie Zeigler joined our staff this past year, and Wylie helps me in the development and writing and the planning for the communities. Then Megan Hollander recently joined our staff as our administrative assistant and will be taking over all of the financial management for us. You should have in your packet a list of projects for Vanderburgh County that we’ve worked on since 2006 that have been funded. The figures you’ll see are grant funds only, not total project. I need to call to your attention, the fifth one down talks about downtown revitalization and it says Vanderburgh County. That is actually the Town of Darmstadt. They are undergoing planning right now that we’re about to complete. As you can see from your list, to date there’s $7,775,370.50 in grant funding for Vanderburgh County. The total grant funding that our division has done since 2006 for all entities is just a little over $55 million. Our Community Development staff is also a member of the State of Indiana Association of Planning Commissions. We meet on a monthly basis with state officials to network, and also with the state agencies to find any potential funding for the communities. Our community staff also serves on the state advisory board to the Lieutenant Governor, Becky Skillman, and OCRA for policies and procedures. We helped author two of the chapters for the recent grantee implementation manual that was issued by the state this last month. Our staff is also involved in the first grant certification program that was put into law in February of 2011. Upcoming projects for the county that we have listed currently is; the Darmstadt planning grant, which they’re looking at going into downtown revitalization construction. Once the planning grant is completed, and we’re also working, you know, I was before you prior on the Bohannon Estates sewer project, which has been pushed back into the second round of this year. We are willing to meet with you, if you would like for us at any time to review what other projects you have. We do see John Stoll occasionally, and ask him about any projects that he may have, and we’re open and available at any time to come over and talk with you as well, as we do all of our other communities, to see if there are any grant funding possibilities. Greg?

Greg Wathen: Thank you. Debbie and the staff just do a super job. I think most people when they think of the Coalition they primarily think of us as purely an economic development arm, but we’re probably the only organization like us in the State of Indiana where we’re a hybrid organization where we’ve blended community and economic development. As you can see by some of the results, it’s been successful, and, hopefully, we’re going to continue down that vein. So, we would be more than happy to answer any questions that you might have in this regard.

President Winnecke: Great. I would start, just, is there a way to characterize, sort of, the level of interest in these 19 active projects? Do you see that things are starting to look rosier in terms of companies wanting to make investments?

Greg Wathen: Commissioner, we think so. It’s kind of interesting. I’ve been doing this since 1986, and I don’t think I’ve ever seen a climate that we currently are finding ourselves in. Companies, what we’ve seen, at least in the U.S., they’re saying they’re sitting on about two trillion dollars worth of cash. So, it’s not always a question of financing, though sometimes it is, it’s more a question of do companies feel comfortable making the decision that the economy has made the requisite turn in order for them to make that investment? That’s probably the most difficult question to answer. For us, I would say out of those 19 projects, probably serious consideration on at least half of those as being a finalist. What’s happened in economic development, with the advent of the internet, is by the time we have conversations with companies, either those that we’re trying to solicit, or maybe have contacted us through one of our various partners, is that we have probably made some type of level of, through a filtering process, some cut. So, they are considering us at this point in time. We’ve already made some initial cut, and we’re probably under serious consideration at that point. That said, we have a couple of projects that we’re working on that, one in particular, that every quarter it’s as if, well, we’re going to move it to the next quarter and make the decision, we’re going to move it to the next quarter and make the decision. So, we’re just sort of in a waiting mode. The large project we’re working on, and some of these are publicly traded companies, so it’s very difficult to talk about them, they’ll need to go in front of their boards for final approvals. So, sometimes it’s a waiting game to see if their board feels comfortable enough that we’re going to make that decision moving forward. I wish I could give you a clearer idea, but some we feel more comfortable with, and even then, you just don’t know until they sign on the dotted line.

President Winnecke: Steve, Marsha? Okay, thanks for your time.

Greg Wathen: Thanks again for allowing us to be here.

President Winnecke: Keep up the good work. Thank you.

President Winnecke: Next on the agenda, the American Red Cross. Greg Waite is here to talk about Denim for Disaster Relief.

Greg Waite: Well, I’m here tonight just to ask for your approval for Vanderburgh County employees to take part in a community-wide fundraiser that we will be hosting on April the 1^st. We’ve had a lot of employees and companies come to us asking how they can get involved and take part. One of the things we’re finding is that locally, not only do we see what’s happening in Japan, but we’re currently seeing a lot of local disasters. Just this month alone, we’ve seen not only two tornado responses, one in Dubois and one in Gibson County, but also the 18 unit apartment fire in Warrick County, and then nightly, over the past 11 days, we’ve seen fires that are taking homes and displacing folks. So, this is an opportunity for the community to come together and wear jeans, donate five dollars, and help to put a little bit of funding and hope back into the lives of these people. Because every night the Red Cross is out there, and it’s our volunteers that are delivering this service. So, we’re trying to get as many companies as possible to get involved in this. We have commitments so far from Old National, from some of the branches of Fifth Third, we have Casino Aztar and a number of other companies that are starting to come on board. We’ve had a number of county employees that showed interest, so that’s why we’re here tonight is to ask for your approval for county employees to take part on that day, if their supervisor would allow them based on what their normal attire is. Even if they can’t do jeans, we have some that are amending it to, we have a sticker that they can wear that day, whatever we can do to amend it so they can still take part and still help us to raise critical funds for our community.

President Winnecke: As long as they give the five dollars you don’t care if they wear jeans or not?

Greg Waite: Yes. There’s some that are going to wear NCAA jerseys.

President Winnecke: Right.

Greg Waite: So, it’s fine, whatever they want to wear.

President Winnecke: I guess, this might be a question, what’s the mechanism by which we collect the money?

Greg Waite: We have, in each entity we’re going to have a point person who will collect it. They will be given that many stickers based on, you know, sort of like a log sheet so we can keep track of and have some accountability for it.

President Winnecke: Okay, any questions? I would entertain a motion to approve.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or discussion?

Commissioner Abell: I would just ask that you make sure that–

President Winnecke: Microphone.

Commissioner Abell: –(Inaudible. Microphone not on.)

Greg Waite: Absolutely.

President Winnecke: Don’t forget your mic.

Commissioner Abell: Some of the courts don’t like for the employees to wear jeans, they are going into the courtroom.

Greg Waite: Absolutely.

Commissioner Abell: Okay.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Thanks, Greg. Good luck to you.

Greg Waite: Thank you.

President Winnecke: Next we have the Centre, Dave Rector. It is right behind the Red Cross thing.

Commissioner Melcher: We had this e-mailed to us too.

Dave Rector: Good evening, Dave Rector, Building Authority. You have before you what we’re proposing for 2011 for the CIP for the Centre. Darren Stearns and Todd Denk are here from SMG also, if you have any questions. We realize that we have a limited amount of money now that we’ve been doing these projects versus years in the past. But, the ones we’ve identified that we really think we need to take a look at trying to accomplish and do this year. I’m open to any questions.

President Winnecke: You might, just for the folks who are watching at home and just for the record, you might just kind of run through the list. It’s not very long.

Dave Rector: Sure.

President Winnecke: But, if you would run through what the items are, and the estimated cost.

Dave Rector: The first one you may not be familiar with, but it’s a facility life cycle software that I put into place for that building, and I would love to do for all buildings, but it gives us all the components of everything in the Centre, that at any given time if you ask me I could tell you what it may cost to replace something in the Centre based on its expected life cycle ten years from now, five years from now, or 20 years from now. This is just the annual software cost for that. It’s $400. The other thing is our annual landscaping with the planters out in front, along the sides of the building and getting the sprinklers turned back on and shut down, that’s $6,000. Annual maintenance painting, we’re just, we go through the building and just from wear and tear and all the many people in there, we need to do painting, and that’s ten. We had an inspection, I won’t go into great detail, I’ll explain if you would like, but four state fire inspectors came down last fall to do an A&E inspection. That normally is pretty routine. This one was not so routine, and they identified about 20 items they wanted done. Ben Miller and I, the Building Commissioner, were able to argue those down to three items, and to complete those it’s $4,500, and we really need to do that to comply with the state inspection. The tile repair you see for $1,000 is the ceramic inserts, as you go throughout in front of the auditorium where it crosses, as cars and people walk across there it has chipped the tile away. The big hit, the $115,000, is resealing all of the building’s outside brick. It sounds strange, but several years ago, we were just experiencing tons of problems with water coming in that building, leaks, leaks, leaks. What we finally ended up doing was we brought a truck out with a fire hose on it and we just saturated that building, and the water was actually infiltrating through the brick, penetrating through the brick into the building, then down through the walls and the ceiling. It’s been five or six years since we did that, and we’re starting to see leaks again. I recommend that it’s time to reseal the brick, just based on starting to see the leaks again just this year. Repair drywall, it’s repairing the drywall from the leaks that we’ve experienced here in the last few months. That was $3,000. Harry needs some pipe and drape carts. These are carts that he uses to, if you go in the exhibit hall, sometimes you’ll see all the black pipes and drapes set up to separate for vendors. These are carts to haul those around on. As you know, as you go into the Centre, you’ve got the three story entry there, well, we don’t have a means of trying to dust that upper ledges, and if you’re up on the fourth tier and look down now you can really see a layer of dust starting to form. So, we want to get a contractor in there to dust and clean those. We have a steam pressure valve that needs repaired at $1,500. The garbage disposal in the kitchen is down and broken right now, and they’re having to throw away garbage instead of sending it through the garbage disposal, at $4,000. Again, then, Harry has a compressor out in one of the concession stands in the exhibit hall at $2,000. So, we have total of just under $151,000 for this year.

President Winnecke: David, could you go through just briefly the three remaining items that the state fire inspector feels we need to repair?

Dave Rector: It’s sprinkler heads in the two vestibules going into the exhibit hall area. It’s a sprinkler head up in a maintenance room that is above duct work instead of below. I mean, these conditions have existed for years, they’ve never been cited, they were not cited in the original construction. They’ve been cited now. The other thing is a back corridor, we have pipes penetrating through the walls that there is air space between the pipes that they are saying needs to be now fire stopped. Again, those have been there since 1999 when we occupied the building, never been written up, but they’ve identified them now.

President Winnecke: On the resealing, are there any warranty, probably like a day out of warranty or something probably, right?

Dave Rector: It’s not a warranty issue per se that they give us. Any contractual thing like that you have a year warranty with the contractor, but after that, no. But, just by history, it seems to have lasted about five years. We’re in the sixth year and we’re seeing the leaks back. We chased that down by keeping thinking, we kept thinking it was roof leaks, roof leaks, and that wasn’t doing it. Then, I know it sounds strange, but the water is actually penetrating through the brick into the building.

President Winnecke: Okay. Any other questions for David? Hearing none, I would consider a motion to approve the Centre’s capital improvement request list for 2011 at $150,900. Funding source, of course, is the Food and Beverage Tax money.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or discussion? Hearing none, roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

Dave Rector: Thanks, Commissioners.

President Winnecke: Thanks, David.

President Winnecke: Okay, next we have John Stoll. Is John here? Oh, yeah, there’s John, permission to award the bid for VC11-01-01. This is the Evergreen Acres phase two, the Holly Berry reconstruction to JBI Construction for $178,588.70.

John Stoll: You are correct. It’s recommended that it be awarded to JBI. They were the low bidder on the project. One thing that Ted Ziemer asked me to state for the record was there were some discrepancies on the bids that were read into the record last time. The problem was that there were two pages to the bid proposals, and on some pages Ted got the grand total, others he just got the first page total. So, he asked that I just state that for the record, as far as what the numbers were. So, just to clarify things for the contractors who did submit the bids.

President Winnecke: And, JBI is the low, overall low bidder?

John Stoll: Yes. He read that bid into the record correctly. Do you want me to go ahead and just read all of the corrections?

President Winnecke: Sure, just to correct the record. That’s good.

John Stoll: Okay, Koberstein Contracting’s bid as read into the record was $144,927, but the actual bid was $181,527. Deig Brothers bid as read into the record was $214,333, the actual bid amount was $232,158.90. JBI’s bid was the same as previously stated. Ragle Incorporated submitted a bid of $197,986.50. That was their correct bid total. M Bowling Incorporated, they submitted a bid, the bid as read into the record was $174,256.90. The correct bid was $211,381.90. Then, J.H. Rudolph was also read into the record at $343,995, that was their correct bid amount. So, long story short, JBI’s bid was read correctly and they were the actual low bidder on the project. So, it’s requested it be awarded to them.

President Winnecke: Okay. I would entertain a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: Questions, excuse me, there’s a motion and a second. Questions or discussion? Hearing none, roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Next, also with John, permission to advertise notice of public hearing. This is a petition to vacate a drainage easement at 2419 Wheaton Drive.

Madelyn Grayson: That’s actually ours, the Auditor’s. The petition was filed in the Auditor’s office, and this is just requesting permission to advertise the notice of the public hearing for April 12^th.

President Winnecke: April 12^th, okay. I would entertain a motion to–

Commissioner Melcher: So moved.

President Winnecke: A motion--

Commissioner Abell: Oh, I’m sorry, second.

President Winnecke: That’s fine, and a second. Questions or discussion? Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Next, permission to advertise bid for VC52-2011, reassessment services for 2012. County Assessor, Bill Fluty.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Bill, do you want to come up and just give us a.... you thought, you got up, got the motion. Just a quick overview of what this is.

Bill Fluty: Bill Fluty, Vanderburgh County Assessor. Yes, this is just a, we’re going out to bids, with your permission, and, hopefully, they’ll be back in here, I think, the 12^th and then awarded the 26^th of April. Just asking for different services to help us with reassessment.

President Winnecke: Okay. There’s a motion and a second. Any questions or discussion? Hearing none, roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Thanks, Bill.

Bill Fluty: Thank you.

President Winnecke: Next, Commissioners sale of county owned property. A quit claim deed for 12501 Apache Pass, 2023 S. Fares to Eddie Weimer for $1,150, and also a notice to abutting owners of 510 Bellemeade. I would consider a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Questions or discussion? Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Next, approval to use the Old Courthouse Superior Courtroom for filming. Louie Iaccarino III has expressed interest in filming in the Old Courthouse Superior Courtroom. He would require the use of the Old Courtroom, along with an additional second floor room for one full day. Mr. Iaccarino has provided a certificate of liability insurance, which protects the county from any liability to anyone or property as a result of damage occurring during the filming. I would entertain a motion to approve.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or discussion? Hearing none, roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Next we have a discussion of the Kunkel Group lease request of the Coliseum parking spaces. There is an e-mail from Mr. Ziemer dated March 17^th, and I know Commissioner Melcher, I think, has some additional information on that.

Commissioner Melcher: Yes, I talked with Chuck that is part of the Kunkel Group today, and, I guess, what we found out, just today, it’s not going to be equipment and storage it’s just going to be cars for employees that are going to be coming in and out. So, it’s 20 parking spots. I would like to table this until two weeks from now. I told him that we would probably be doing that, or not our next meeting on the 29^th, but the first one we have in April so we could get, find out a little bit more about it, since it just switched today to just cars only.

President Winnecke: I’m fine with tabling it.

Commissioner Abell: I’m fine.

President Winnecke: Okay. Do we, we don’t need to vote to table it, right? Okay, it’s tabled. Thank you, Steve.

President Winnecke: Next, under the Health Department, the first item we’re going to, the telework agreement we will postpone at least a week. Next we have a revised grant agreement EDS# A70-1-068048, this is in the amount of $5,000 to aid the Health Department in increasing its program to detect radon gas in residences. It runs from January 25^th of this year through the end of this year. I would consider a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Questions or discussion? I see Gary Heck from the Health Department here if anyone has any questions. Hearing none, roll call vote.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Next we have an advertising agreement with South Central Media for radio spots for the purpose of encouraging support of the Evansville Earth Day event. Total cost, $2,500. The Health Department has a grant to cover this cost. I would consider a motion to approve.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or discussion? Hearing none, roll call vote.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Next we have an amendment to the childhood lead poison prevention grant. This amendment increases the grant amount available to the Health Department by $50,000, for a grand total of $100,869. I would consider a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Questions or discussion? Hearing none, roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Gary, fine job.

Gary Heck: Thank you.

President Winnecke: Thank you. Burdette Park, we have the annual lease agreement with David Austill for parking spaces. The lease would run from January of this year, it runs through this calendar year, at a cost of $400. Steve Craig is in the audience if we have questions of Steve, otherwise, I would consider a motion to approve.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or discussion? Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Next, we have rental agreements with All Blown Up Inflatable Rentals LLC. This is in the amount of $5,000 to aid the Health Department in its awareness...is that right? This is a little cut and paste error. I can tell already. Steve, why don’t you come up and clarify this.

Gary Heck: We’ll gladly accept that.

President Winnecke: Good answer.

Steve Craig: Well, I don’t know if you would want it or not, it’s for only $456.25.

President Winnecke: Oh, that’s way too little for the Health Department.

Steve Craig: Yeah, they don’t start higher than that.

President Winnecke: It’s a big operation over there. What’s the right amount? I’m sorry, $456?

Steve Craig: $456.25.

President Winnecke: I would consider a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Questions or discussion? And, the inflatables are for?

Steve Craig: They are for the daycamp–

President Winnecke: Okay.

Steve Craig: –they have special events days, and we’ve not used this. They have different things from puppet shows and entertainment, DJ’s come in, and this year they’re going with a little bit different thing with the baseball throw and a super slide. Just different things for the kids to do while they’re there. There is an addendum to it, which I think is also on here.

President Winnecke: Okay.

Steve Craig: That is for $493.75. That’s for a different date, that’s for July 14^th.

President Winnecke: Okay, we’ll vote on the agreement first. Roll call vote. Oh, wasn’t there a motion. I apologize. I would consider a motion to approve for $456 for All Blown Up Inflatables.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: Now there’s a motion and a second. Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: And, on the addendum, this will modify the agreement to limit our liability, for $493. I would consider a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Thank you, Steve.

Steve Craig: Thank you.

Kathryn Schymik: May I? There are two separate inflatable agreements for different dollar amounts on different days.

President Winnecke: Right.

‘

Kathryn Schymik: Did you....okay.

President Winnecke: One was the original agreement for $456, and the second was the addendum, right?

Steve Craig: No.

President Winnecke: For $493?

Steve Craig: The first one was for June 16^th, and then for July 14^th, which was, the addendum was for another date, and that’s two different contracts.

Kathryn Schymik: There’s an addendum to each contract. The addendum is just addressing the indemnification language that was provided that Ted wanted to amend. So, there are two separate contracts, two different days each having a different dollar amount, and there is an addendum to each contract.

President Winnecke: Okay, so, so far we’ve approved one contract and one addendum? Okay, at this time I would consider a motion to approve the second contract and the second addendum for the dates specified.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Questions or discussion? Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Yes. Thank you. It is very, very warm in this room. Oh, I’m sorry, go ahead, Commissioner.

Commissioner Abell: Steve, has Mr. Stewart contacted you to work on his taking over the lease for the ballparks?

Steve Craig: We had had contact, I think last fall and this winter, but since his contact with you, he has not gotten back with me.

Commissioner Abell: I suspect he needs, isn’t this like baseball season coming up?

Steve Craig: Which, if you’re going to make a move, this is the time to make the move.

Commissioner Abell: Do you want to contact him? Or, do you think, do you want the Commissioners to do that? How do you want that handled?

Steve Craig: I can contact him. I don’t know, you know, if you’ve gotten anything worked out with him or what. He’s not, you know, I was waiting for him to get back with me to tell him, you know, what had came out of the conversation.

Commissioner Abell: He indicated that he would be willing to take over the contract for the same conditions that the previous person had. If you want to contact him and bring that to us, I think that would be in order.

Steve Craig: I will do that.

Commissioner Abell: Okay, thank you.

Steve Craig: You’re welcome.

President Winnecke: Thanks, Steve.

Steve Craig: Thank you all, and it is warm in here.

President Winnecke: It is warm in here. We’ve got that right.

Commissioner Abell: Where’s Mr. Rector?

President Winnecke: But, it’s going to be cold tomorrow, so, that’s what everyone in this building is hoping for.

Commissioner Melcher: He left to get cool.

President Winnecke: Okay, next, we have the Xerox lease agreement. The minimum monthly charge on this, under the proposed lease, is $226.22, with an estimated cost, based on the current volume of $310.70 compared to the current cost pursuant to the lease with the Lang copier of $323.05. So, this is at a little bit of a savings actually. I would consider a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Next, we have an engagement letter with Harding Shymanski and Company to review the 2010 Centre financials. This is per our contract with SMG. This is for an expense not to exceed $5,000. I’ll consider a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Questions or discussion? Roll call vote.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Next, under the Sheriff’s Department, an amendment to number four, amendment number four to Aramark operating agreement, food services. This serves to extend the term of the operating agreement from January 16, 2011 to January 16, 2012. It increases the per meal price from $1.22, a little over a dollar twenty two cents per meal to $1.25. I would consider a motion to approve.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Also, from the Sheriff’s Department, professional services agreement with Dr. Randall Stoltz. This agreement is to provide services as the medical director of the detention center. This is a two year agreement as a cost of $52,000 per year. I would consider a motion to approve.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or discussion?

Commissioner Abell: I have a question, I don’t see the Sheriff here, but I’m assuming these things are in his budget?

President Winnecke: It is.

Commissioner Abell: Okay.

President Winnecke: Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Next, for the Evansville Marathon/Half Marathon, it’s our security agreement with that organization. This is for reimbursement of the Sheriff’s Department for providing security for this event. It is identical to last year’s agreement. I would consider a motion to approve.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or discussion?

Commissioner Abell: Which one of the runs is this?

President Winnecke: This is the second year of this run, and this is out in the northern part of the county. This is the one we received an e-mail on–

Commissioner Abell: That’s what I was wondering.

President Winnecke: –over the weekend, or earlier this week. To that point, and I do not remember the gentleman’s name who sent the e-mail raising issues about access to the residences, but I have asked Kristin in the Commissioners office to arrange a meeting with the race organizers and some of those neighbors so we can get their issues worked out.

Commissioner Abell: Okay.

President Winnecke: Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Next, the EMA, hello, sub-grant agreement EDS #C44P-1-224A for $399,999.99.

Adam Groupe: They couldn’t have given us a darn penny, could they?

President Winnecke: I know, for a period of three years. This sub agreement is for equipment to enhance the operation of the emergency operation center and to support the capability of the public safety providers in the 12 county district ten area.

Adam Groupe: Yes, that is a district grant. That actually goes to all 12 counties in district ten.

President Winnecke: It’s divided between those?

Adam Groupe: Yes.

President Winnecke: Right. Any other questions? I would consider a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Also for the EMA, sub-grant agreement EDS #C44P1-222A, for $75,500 for a period of three years. This sub grant is for expenses of doing a full scale deployment, planning activities and table top exercises.

Adam Groupe: That is also a district wide grant for training and exercises.

President Winnecke: Questions or discussion? I’ll consider a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: Now, questions or discussion? Roll call vote.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

Adam Groupe: Thank you.

President Winnecke: Thanks. Have a good evening. County Auditor, oh, Joe, we haven’t heard from you in a while. The KRONOS software maintenance agreement. The minimum monthly charge under the proposed lease is $226.....stand by. Those numbers are incorrect. Do you have the right numbers? Okay, the attached renewal will cover the period from May 25^th of this year to May 24, 2012 at a cost of $11,620.74, which will be reduced by a credit that we have of $478.93, for a total of $11,141.81. The quote approved in 2010 was for $12,600.58. So, this is at a slight savings to the county. I would consider a motion to approve.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: The County Treasurer. I saw him back there. A maintenance agreement with Southern Business Machines to provide software and equipment maintenance to the Treasurer for the tax bill folder/insert machine. The original agreement to the equipment software was approved on January 19^th and contemplated this service agreement. At the time of the original agreement the service agreement was locked in at the price of $5,995. Rick?

Rick Davis: That sounds like an old Earl Scheib commercial.

President Winnecke: It kind of does, doesn’t it?

Commissioner Melcher: I didn’t think you was that young.

President Winnecke: Or that old.

Commissioner Abell: That old.

President Winnecke: Any–

Rick Davis: I just wanted to use this as a public service announcement time frame to let people know that your property tax bills are online. If you go to vanderburghtreasurer.org you can search for your property by address or by party name. So, if you want to know how much your property tax bill is this year, you can go online and check that. We should have them in the mail within the next week or two. So, we might actually have notice to the public more than 30 days in advance in their mailboxes, which is a really big accomplishment.

President Winnecke: Right.

Rick Davis: And, that’s not just due to my office, that’s due to the Auditors’ office and the Assessor’s office as well. A very good effort by all three offices.

President Winnecke: Great, any questions of the Treasurer? I would consider a motion to approve the maintenance agreement.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

Rick Davis: Thank you for your time.

President Winnecke: Thanks, Rick. Po-op....it is really, really hot in here. Purdue Co-Op Xerox lease agreement. The new lease cost of $239.82 monthly for a term of 60 months. Oh, I did? I’ll come back to it. I would consider a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: I just wanted the Assessor to sit in this really hot room a little longer. Next, under County Assessor, we have a software licensing agreement with Data Pit Stop. The cost is $4,000. The Assessor advises that the funds to support this have been appropriated by the County Council. Any questions of our friend the Assessor? Hearing none, I would consider a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Okay, department head reports, John or Steve? Whoever wants to come first.

Steve Craig: Steve Craig, Manager of Burdette. This pertains to what Marsha asked a while ago. I happened to have the lease for the baseball field and that, and it is a five year lease. Are we interested in this time in entering it into a five year contract? Or is he, are we looking at doing it a year to see if they–

Commissioner Abell: Well, I don’t know about my fellow Commissioners, I don’t really know this gentleman, although I did meet him and I think he’s sincere about what he wants to do, but we might want to do just a year to see how he does, and if it works out well, maybe we could do a five year the next time?

Steve Craig: That would be my thought.

Commissioner Abell: Okay.

President Winnecke: I’m fine with that.

Steve Craig: Okay. That’s all I have.

President Winnecke: Thanks, Steve.

Steve Craig: Okay.

President Winnecke: John?

John Stoll: I’ve got two items that pertain to the Mann Road culvert project. The first is a change order for an increase of $2,192.53. That was primarily due to the addition of a retaining wall in one corner of the culvert. We had some increases and decreases on a number of items throughout the contract, but that was the main reason for the increase. So, I would request your approval on the change order.

President Winnecke: I would entertain a motion.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second on the change order. Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

John Stoll: Then, the other item is a three day time extension request from the contractor. The original completion date was March 13^th, but he is requesting three additional days to extend it to March 16^th, and the reason was due to rain he wasn’t able to get the project paved. The reason for the request is just to make sure that he’s not going to be assessed any liquidated damages.

President Winnecke: Is this reasonable by your, from your perspective?

John Stoll: Yes.

President Winnecke: I would consider a motion to approve the extension.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

John Stoll: That’s all I have. Thanks.

President Winnecke: Thanks, John. Gary or Doc? Okay. No board appointments.

President Winnecke: Any new business to come before us? Any old business? Madam Commissioner?

Commissioner Abell: I don’t know if this is when you want to hear this. I did speak with Mr. Duckworth this afternoon regarding the road hearing that we all went to and we didn’t have a very good turn out. He said they would extend until March 29^th requests for road repairs from people. They will be starting their pothole blitz about that time.

President Winnecke: Good reminder.

President Winnecke: Any public comment? Hearing none.

President Winnecke: I would consider a motion to approve the consent agenda.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Madelyn, would you provide us with a dramatic reading?

Madelyn Grayson: Sure. The consent items for the March 22^nd meeting are as follows; approval of the March 1, 2011 Commission meeting minutes, and the March 14^th special Commissioners meeting minutes; employment changes for the Commissioners approval, there are two for the County Highway, five for the Health Department, and one for the Co-Op Extension; the County Clerk has a waiver of Centre fees/not overtime for poll worker training April 27^th through the 30^th, 2011; the County Engineer has pay request number 124 for TIF projects in the amount of $88,615.45; the County Treasurer and the County Clerk have the February 2011 monthly reports; Green River Estates III Homeowners Association neighborhood association registration; the Assessor has a request to surplus various office equipment and a donation of archives to USI; the Evansville ARC report of activities for February 2011; the Commissioners have an appropriation response letter to CAJE; Weights and Measures monthly report from February 16 through March 15, 2011; and department head reports from the County Engineer and Burdette Park.

President Winnecke: Well read.

Madelyn Grayson: Thank you.

President Winnecke: Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Any other business to come before the Commissioners? Hearing none, I would consider a motion to adjourn.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: We stand adjourned.

(The meeting was adjourned at 5:48 p.m.)

CONSENT ITEMS

Commissioners:

Approval of the March 1, 2011 Commission Meeting Minutes.

Approval of the March 14, 2011 Special Commission Meeting Minutes.

County Clerk: Waiver of Centre Fee/Not OT for Poll Worker Training: 4/27-4/30/11.

Green River Estates III Homeowners Association Neighborhood Assn. Registration.

Evansville ARC: Report of Activities for February 2011.

Commissioners Appropriation Response Letter to CAJE.

Employment Changes:

Health Department (5)              County Highway (2)                  Co-Op Ext (1)

Sheriff (2)                                  VCCC (2)                                  Circuit Court (2)

County Assessor (4)                 County Clerk (3)                       Auditor (2)

Prosecutor (3)                           Superior Court (1)

County Engineer: Pay Request No. 124: Green River-Burkhardt TIF Projects.

County Treasurer: February 2011 Monthly Report.

County Clerk: February 2011 Monthly Report.

County Assessor: Surplus Request & Donation of Archives to USI: Various items.

Department Head Reports:              County Engineer             Burdette Park

Those in Attendance:

Lloyd Winnecke                        Marsha Abell                            Stephen Melcher

Joe Gries                                  Kathryn Schymik                      Marissa Nichoalds

Madelyn Grayson                     Debbie Bennett-Stearsman      Greg Wathen

Greg Waite                               John Stoll                                  Dave Rector

Bill Fluty                                    Gary Heck                                Steve Craig

Rick Davis                                Adam Groupe                           Others Unidentified

Members of Media

VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

Lloyd Winnecke, President

Marsha Abell, Vice President

Stephen Melcher, Member

(Recorded and transcribed by Madelyn Grayson.)