VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

MARCH 3, 2009

The Vanderburgh County Board of Commissioners met in session this 3^rd day of March, 2009 at 5:00 p.m. in room 301 of the Civic Center Complex with President Troy Tornatta presiding.

President Tornatta: Good afternoon. We’re going to commence with the March 3, 2009 Board of Commissioners meeting in room 301. Attendance roll call, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Here.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Here.

Madelyn Grayson: President Tornatta?

President Tornatta: Here.

President Tornatta: Alright, Amber Martin, and, let me see if I get these names right. There we are, okay, come on up. Linda Reed, Jeremiah Merriweather, Nigel Buchannan, Jordan Smith, Jasmin, with no last name.

Linda Reed: I’m sorry, it’s just the two of us.

President Tornatta: Oh, just the two of you?

Linda Reed: Unfortunately, they have not made it.

President Tornatta: Well, that’s okay. If they get here we’ll recognize them. How about that?

Linda Reed: Okay.

President Tornatta: You guys have the fortunate ability to be able to lead us in the pledge of allegiance.

Linda Reed: Alright. I do that often.

(The Pledge of Allegiance was given.)

President Tornatta: Ladies, no, stay, stay, stay. Tell us a little bit about Big Brothers and Big Sisters and what type of events you’ve got going on.

Linda Reed: Okay, Big Brothers Big Sisters is a one on one mentoring program. It’s been in the Evansville area, this is our 40^th year. So, this will be our anniversary. We currently serve 375 children in nine counties, with Vanderburgh and Warrick County being our major counties of those nine counties. We do school mentoring and community mentoring. In the school mentoring program we have approximately 206 matches, and we probably cover about 19 schools. That’s where a volunteer will go into the school, match with a child, and they meet with that child at lunch time. They typically will eat for 20 minutes and then play or do some activity for 20 minutes. They meet on a weekly basis. It’s usually the same day of every week. The school, or the community mentoring program is where the volunteer will pick the child up from home and they go out and do things in the community. They may go to the park, go to a ball game, go out to a movie, go out to eat. They might teach them some gardening or how to change a tire, it just depends on the interests of the volunteer and the child. There is certain criteria for the children that we sign up, they are between the ages of five and 15. Many of them are from single parent homes, and are referred by a counselor or a teacher, a principal or social worker. Sometimes a parent will call us. The volunteer has to, undergoes, after they fill out an application, they supply us with three character references, we also do criminal background checks on our volunteers. We do a state and a local, sexual offenders and a vehicle records check on our volunteers. We just want to ensure that we have a quality, safe match for our children. With the 376 matches we have serving right now, we have, what did I say, 160 kids on the waiting list. The majority of those are boys, 61 percent are boys on our waiting list. So, we need men to be more volunteers in our program. Amber is our fund development director, and she’s currently working on our Bowl For Kids Sake. She is working on filling out some grants and doing other fundraisers. So, I’ll give her a few minutes to talk, and if anyone has any questions, we’ll be happy to answer them.

President Tornatta: Thank you. Amber?

Amber Martin: Hello. I’m also a big sister, I wanted to add, I go to Hebron Elementary every week to see my little sister. She’s in the 5^th grade, and it’s just unbelievable the things that she teaches me on a weekly basis. All it is is one lunch hour a week. Everybody’s going to eat lunch, generally speaking. If you don’t have 40 minutes that you can just go and have that lunch with a child, I really encourage you to strongly look at your schedule and see if you can’t make it to an elementary school to spend just a little bit of time with a child. Because it really does make a huge difference in their week. Currently we’re in the full swing of Bowl For Kids Sake which is our largest fundraiser here in Evansville. We’re doing it at Willow Bowling Center this year. We’re looking to make it really, really fun and something that everybody wants to participate in on a yearly basis. As she said, I also write all of our grants. We’re getting ready to have a murder mystery this summer, and I believe some of you guys are possibly involved. Is that right? Yeah, yeah. Mayor Weinzapfel is also going to be involved. He is a big brother and has been matched, this is his fourth little brother. As you can see mentoring in Indiana is a high priority for him. So, he does make sure that he makes the time for his little brother. Do you guys have any questions?

Commissioner Winnecke: Maybe, if you could remind us of the date for Bowl For Kids and how we could sign up, and how one could sign up to be a, to volunteer to be a big.

Amber Martin: Okay, Bowl For Kids Sake is March 14^th and 15^th , it’s a Saturday and Sunday. If you’re interested in forming a team, you can either call our office or e-mail us and I will send you the information that you need and a team entry form. Then we’ll get you the bowling packets to go collect funds for us, for our fund raiser. If you’re interested in being a Big Brother or a Big Sister, again you can call us or e-mail us and get on our website, www.bbbsevansville.org. There are applications that you can fill out and get those back to us. We’ll set up an interview time with one of our case managers. They’ll come, ask you questions about your preferences, things that you like to do. You can be as specific as saying I want a nine year old. I specifically want a child in this age range and we’ll look at our waiting list and we’ll find a child who has the same interests as you in that age range, and then we’ll set up a meeting. The first time you meet will be with one of our case managers. It’s a nice, safe environment and comfortable for everyone involved. Typically, after that you’ll start meeting on your own.

President Tornatta: Okay, well, if we don’t have that information, do you have the information? Okay, we’ll put it on our little Facebook page.

Amber Martin: Great.

President Tornatta: So, if anybody gets on there they will have the information on how to get in touch with Bowl For Kids Sake.

Amber Martin: Okay.

President Tornatta: Any other questions?

Commissioner Melcher: I just wanted your phone number, and the audience would like to have it too probably.

Amber Martin: Okay, it’s 425-6076.

Commissioner Melcher: Thank you.

Amber Martin: You’re welcome.

Linda Reed: Thank you.

President Tornatta: Thank you.

President Tornatta: Alright, the first action item, Building Authority approval of loan to refund joint Building Authority/Commission account. Dave Rector?

Dave Rector: Good afternoon, gentlemen. Dave Rector, Building Authority. I’ll go into this as much as you would like for me to, and as brief as you want. If you’ll recall the Building Authority and the Commissioners had a joint fund that was a result of interest money from the defeased bonds. The Commissioners at that time spent two million of that on renovation of the court system. The other half a million went into this joint fund. Last fall, when we started taking bids for the demolition of the old jail, there was some urgency to capture a good bid that came in. The Council at the time were wanting some requirements and agreements to use jail set aside money. Instead the Commissioners requested that we use the money from this joint fund, and secure a loan then to pay this back so that you would have this fund back in place. We took solicitations and bids from Fifth Third, Old National, Integra. Fifth Third had the better proposal. I went back and negotiated with them. I e-mailed you all that proposal. They have agreed to do an unsecured loan for $500,000 that would be paid back basically 20 percent each year that we would add on to our budget for repayment to this fund for you all. And, with that then, our board has already approved going ahead with this, if you all approve doing that. All they’re requesting is just a letter of commitment that it will be paid back.

President Tornatta: Okay. Any questions? If we could have a motion.

Commissioner Melcher: I’ll make a motion that we approve it.

President Tornatta: I’ll second that. A motion and a second. Any other questions? Madelyn, roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Abstain.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 2-1. Commissioner Winnecke abstained.)

Dave Rector: If I may, while I’m still up here, capture you for one other thing?

President Tornatta: Okay.

Dave Rector: Thanks to Marissa in your office and Amy Wilkinson in our office, they’ve gotten a handle on this mess of furniture that we have in the basement. It’s all surplus furniture. That’s a memo that I’m proposing that we send out tomorrow to all elected officials/department heads to say, look, you’ve got a week and a half, go down, if you need anything, come down and look at it. We’ll be glad to get it up to you. If not, then we’re going to offer it, as we’ve talked to some non-profit agencies approved by you all, whoever that may be. But, we’ve just got to do something with this overwhelming amount of furniture down there. We can’t even get into the fans to service them and do the maintenance we need.

President Tornatta: Okay. Let’s go ahead once we have that, are we making a list of what’s going to end up going out to the not-for profits?

Dave Rector: We will at that time, once we know what’s left.

President Tornatta: Okay. I think we’ll have to sign off on that here.

Dave Rector: We’ve got, you know, just numerous desks, chairs, cabinets, it’s a lot.

President Tornatta: Okay.

President Tornatta: Something we were going to address in new business, but, since you’re here. Don’t want you to get away. There was a vote taken amongst the people on your board about renaming the auditorium. Could you go into that?

Dave Rector: Yes. A request was made that we rename the auditorium in the Centre after Larry Aiken, for all that he’s done for the entertainment industry in Evansville. Our board did approve that request. I’ll try to contact, I think, I don’t think, I know Mayor Weinzapfel announced that Saturday night at Larry Aiken’s event. I’ll get with Larry and see if there’s anything in particular that he has in mind that might go on that sign. Once we have some verbiage, I’ll run it by you all, and the Mayor, and we’ll find a location and get the sign made, and see what kind of unveiling there’s going to be.

President Tornatta: Do we need approval from this Board to move forward on that?

Dave Rector: I don’t think you do, because it’s a Building Authority owned building. We own the building. We did Bill Brooks two years ago, three years ago when we did that. You certainly can, you know, I talked with all of you, without formal action, I talked to you individually, but, Mr. Miller, do you think they need to make a motion too?

David Miller: No, I don’t think a motion is necessary, but it couldn’t hurt anything.

President Tornatta: Okay, well, we can wait until you come up with some type of, whatever you’re going to do--

Dave Rector: Yeah, the language on it.

President Tornatta: Okay.

Dave Rector: Or how we’re going to name it.

President Tornatta: Okay.

Dave Rector: Okay? Thank you gentlemen.

President Tornatta: Thank you.

President Tornatta: Alright, County Coroner, report of office needs. Our Coroner, Annie Groves.

Annie Groves: You all had asked me to put a list together on things that we’re going to need for the office. So, these are just some of the things that we’re going to need. Priority, I think, is our vehicles. Then, our security system, and then the roof, and then the landscaping.

Commissioner Winnecke: So, just to get, make sure I understand the priorities, the vehicles, the security system, and the roof, or the roof and then the security system?

Annie Groves: No, the vehicles, security system, roof, landscaping.

Commissioner Winnecke: On your, on the memo you had prepared for us, you did not have an estimate on the security system. Do you have a number on that at this time?

Annie Groves: Yeah, I think it’s going to be probably around $3,000.

Commissioner Winnecke: Then, the other, the only other question I had relative to your memo was, on the ceiling tile, do you have an estimate on that?

Annie Groves: No, I don’t, because I put that real far down on my priority list.

Commissioner Winnecke: Right. So, we’re looking at in the neighborhood of $122,00 to $125,000, if my math is right.

Annie Groves: Correct, but we found out that the roof is going to be quite a bit more now. Now that we’re getting some more bids. The person that gave us that bid for 18 we found out was only residential and cannot do commercial. So, we have to use commercial. So, it’s probably going to be more between 25, you know, between $20,000 and $30,000.

Commissioner Winnecke: Instead of the 19?

Annie Groves: Correct. Then, after the landscaping, I wouldn’t mind throwing in the windows, because that looks kind of bad. Our windows are in bad shape. They’re all fogged up, just a few of them. So, I would like to get those repaired also.

President Tornatta: Okay.

Commissioner Winnecke: Can I ask another question?

President Tornatta: Sure.

Commissioner Winnecke: What about, what’s the life of the cooler that we have?

Annie Groves: Well, that–

President Tornatta: Till it breaks.

Annie Groves: I do have some major bids for that. Also, I got some prices for that. As we speak it’s working well. So, you know, it could go out as we speak also.

Commissioner Winnecke: That’s still the original cooler, right?

Annie Groves: Everything is original from 1991, except the vehicles are not.

Commissioner Winnecke: Are you comfortable with the $15,400 estimate on that then? On the cooler?

Annie Groves: Real close, yes. Uh-huh. Actually, that may come in a little lower, because they put some security items in there that our alarm service already has in there, like fire, etcetera.

President Tornatta: Okay. Any other questions? Okay, if someone wants to make a motion to take this under advisement, we can address these issues and get back to Annie on that.

Commissioner Winnecke: What’s, I mean, what’s your feeling? What’s our pleasure? Are we thinking about using some CCD money?

President Tornatta: That would probably be the place we would look into, I think on some of it we would use CCD and I’m sure on some of it we might ask the Council to participate.

Commissioner Winnecke: Because, even with CCD money, we would have to, wouldn’t we have to seek their approval also?

Bill Fluty: Yes you would.

Commissioner Winnecke: Okay.

President Tornatta: Uh-huh.

Commissioner Winnecke: Maybe, in the interest of moving this project forward, maybe tonight we agree on the top three or four priorities, and at least get some of the, I mean, the roof is–

Annie Groves: Yes.

Commissioner Winnecke: –fairly significant. Maybe we agree that we approach the Council, not tomorrow, but at its next month’s cycle of meetings to appropriate, approve that appropriation.

President Tornatta: Well, and I would say we could probably do that. What I would like to find out is some hard numbers to make sure–

Annie Groves: Okay, we can do that.

President Tornatta: –you know what you got. From 19 to 30 is going to be, I mean, in real numbers is, we would like to know what that is. Just to get a ballpark. If it’s 25 rather than 30, that’s $5,000 we might be able to put towards something else.

Annie Groves: What I was doing right now was trying to get estimates for you all. If you want, I’ll go out and get three price quotes, with your permission.

President Tornatta: Uh-huh.

Annie Groves: So, that we have that whenever, you know.

President Tornatta: I mean, they’re going to ask for that when we give them that information. I mean, I would say that we could take this information, take it under advisement, see exactly what we think. After talking to you, getting the list and looking over what’s most significant. Things might change in a short period of time if a cooler goes out.

Annie Groves: Correct.

President Tornatta: So, do that, and then we’d have it on the docket for the next two weeks. Hopefully, we would have an idea by then what we’re looking at.

Annie Groves: Okay.

President Tornatta: But, if not, by next month we would be able to come up with something. I will say this, that I’ve serviced your vehicles, I know what condition they’re in, and we do our best to keep them up and running. But, they are also an eye piece of Vanderburgh County at a bad time in somebody’s life.

Annie Groves: I brought photos if you would like to see them.

President Tornatta: I don’t need to see those, but they might want to see them.

Commissioner Winnecke: That’s okay.

Commissioner Melcher: No.

Commissioner Winnecke: I trust you.

Commissioner Melcher: I drive by there.

President Tornatta: We’re working on just keeping paint on a couple of them. I think it’s tough for a loved one to see their loved one–

Annie Groves: I agree with you 100 percent on that.

President Tornatta: –in that type of situation.

Annie Groves: I wouldn’t want my loved one put in those vehicles.

President Tornatta: Yeah.

Commissioner Melcher: Then, you’re asking her to come back with quotes then?

President Tornatta: Yeah, well, we can also talk outside of this meeting. So, if you want to get with us, or get with any of the girls in the office and have them send something out via e-mail.

Annie Groves: Okay.

President Tornatta: That would be great. Just some firm numbers.

Annie Groves: Okay.

Commissioner Melcher: Then maybe prioritize them. In other words, the roof is first, make that one first–

Annie Groves: Okay.

Commissioner Melcher: If the vehicles are second, make that second. That way it’s right in order of what we’re wanting. You know, maybe the windows won’t come until later, so the roof’s more important right now. Because, I agree, if you have a bad roof, you’re going to ruin everything.

Annie Groves: We’ve got it patched.

President Tornatta: Is it leaking right now?

Annie Groves: No, we’ve gotten up there and patched it right now.

President Tornatta: Okay.

Annie Groves: But, you know, we can only crawl up there and patch it so many times, because it needs to be replaced.

President Tornatta: Okay.

Annie Groves: You know, it’s original from 1991.

President Tornatta: Okay. Alright. Any other questions? Okay. We’ll start to work–

Annie Groves: Thank you.

President Tornatta: –and get your information. We appreciate it.

Annie Groves: Thank you.

President Tornatta: Okay. Thanks, Annie.

President Tornatta: Alright, the next action item, Solarbron 10K road race request. Anybody here for the Solarbron race?

David Miller: Mr. President, I’m advised that everything is in order, including the insurance certificate, to approve that request.

President Tornatta: Okay, the race is scheduled for May 9, 2009. As you said, everything is ready to go. The request was also sent to the County Highway Superintendent, Engineer, and Sheriff. I think everything is in place.

Commissioner Winnecke: I’ll move approval.

Commissioner Melcher: Second.

President Tornatta: A motion and a second. Any other questions? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Permission to award VC09-02-01, Mohr Road bridge number 1381 repair. I don’t know if there’s, if anybody has a question John Stoll is in the audience. Otherwise, could we get a motion?

Commissioner Winnecke: Are we going to hear the proposals?

President Tornatta: Are they, they were read.

Commissioner Winnecke: They were?

President Tornatta: Uh-huh.

Bill Fluty: We only had one bidder.

Commissioner Melcher: (Inaudible).

President Tornatta: Right. John–

Commissioner Winnecke: Would you refresh our memory.

President Tornatta: Okay.

Commissioner Winnecke: It’s been two weeks.

President Tornatta: It’s been two weeks, buddy. Just real quickly tell us who was awarded the bid.

John Stoll: Deig Brothers provided the only bid on the project. It was $14,642. That was beneath our estimate. So, we would recommend that you go ahead and proceed with awarding the contract to Deig.

Commissioner Winnecke: So moved.

Commissioner Melcher: Second.

President Tornatta: A motion and a second. Any questions? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Thank you, John.

President Tornatta: First reading of CO.03-09-06, amendment to Health Department fee ordinance. Gary, if you don’t mind, just give us the nickel tour.

Gary Heck: Gary Heck, Vanderburgh County Health Department. I think our request was to look at the fee ordinance. We had a child health clinic that’s no longer in operation, and it was going to delete that section from the ordinance. There was a minor change in the cost to test well waters and drinking water services. One of the next changes was adding different types of codes under the Medicaid reimbursements for services under the lead poisoning prevention program. The state has approved the ability for us to bill for any of these services that we have been doing. It will give us the opportunity to capture some funds and bring them back into the Health Department. Then, the last is annually we check the fees that we offer in the Dental Clinic, and this is an adjustment to try to keep us in line with what the price for services has been in the dental industry. That’s pretty much it.

President Tornatta: Okay. Any questions of Gary? Gary, just while you’re there, I wanted to ask you, at one point in the Dental Clinic meetings we had talked about the flow and the appointment process versus the walk-in. How are we doing with that process?

Gary Heck: We switched it the first of the year, based on the public health dental consultant that we had. We’ve gone to a call for an appointment is what it amounts to. The first appointments that are set in the morning are arranged by appointment and confirmed. Then people start calling at 8:00, and the first folks that make that call get through. The phone number for the Dental Clinic by the way is 435-2450. The individuals that make the call get an appointment set up for that same day, are assigned those appointments and they’ve been really good about keeping them. Our phones kind of go crazy for a long time with people trying to call and still get appointments.

President Tornatta: Right.

Gary Heck: But, we don’t have people standing out in front in cold weather, which is one of the things we’ve been trying to avoid as well. So, it actually is working, it’s working okay.

President Tornatta: So, what do you think, high percentage on those who appear after an appointment so far?

Gary Heck: It’s been acceptable so far. There hasn’t been enough that have missed that’s caused us some problems.

President Tornatta: Okay.

Gary Heck: We just add that, at the last County Council meeting they did approve switching from a full time hygienist to the hourly hygienist. We’re in the process, and I think we even have, under your employment later on tonight, to hire the first hourly hygienist.

President Tornatta: Super.

Gary Heck: They’ll be starting hopefully next week, if you all can approve it tonight.

President Tornatta: Sounds great. Thank you, Gary.

Gary Heck: My pleasure.

Commissioner Winnecke: I did have one other question.

President Tornatta: Questions?

Commissioner Winnecke: Gary, based on previous run rates, do you have any idea what the new fee structure will provide in terms of incremental revenue for the Clinic?

Gary Heck: Well, if we were to assume that the same services would be provided over the period, it would probably generate somewhere in the neighborhood of a five to six percent increase in revenue.

Commissioner Winnecke: Okay, thanks.

Gary Heck: If you’re looking for it in like hard dollars, it would probably be closer to $3,500.

Commissioner Winnecke: Right.

Gary Heck: I guess, if I was taking a guess.

Commissioner Winnecke: That’s in the ballpark. I hadn’t done the math in my head. Thanks.

President Tornatta: Alright. I need a motion.

Commissioner Melcher: I’ll make a motion to approve CO.03-09-006 for first reading.

Commissioner Winnecke: Second.

President Tornatta: A motion and a second. Any public comment? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Alright.

Gary Heck: Thank you.

President Tornatta: Thank you, Gary.

President Tornatta: Okay, permission to seek quotes for Burdette Park foods, VC-9903-2009. Debbie Spalding? If you’re in the audience.

Debbie Spalding: Hello, Debbie Spalding with the Purchasing Department. I’m here to seek your permission to seek quotes, meaning that spring is here and Burdette Park will be opening soon. So, we would like to get quotes for the food for the upcoming season.

President Tornatta: Anything in particular that a bidder would need to know on this one?

Debbie Spalding: No, we will probably be requesting one bidder for all items this year. So, any interested bidders can give me a call at 436-4961.

President Tornatta: Okay, and in the past I know that we’ve, there’s been the cherry picking aspect. So, we think we’re going to try one bidder this year?

Debbie Spalding: Yes.

President Tornatta: Okay. Notice to all. I need a motion.

Commissioner Winnecke: So moved.

Commissioner Melcher: Second.

President Tornatta: A motion and a second. Any questions? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Thank you, Debbie.

President Tornatta: Alright, discussion of cooperative purchasing organization. Interlocal agreement with the City of Evansville and Evansville-Vanderburgh School Corporation. Interlocal agreement with the City of Evansville and EVSC to form a cooperative purchasing organization. Any questions or discussion? And, Dave, will this be a separate vote than the first and final reading? Or is this–

David Miller: This is a single vote item, as I understand it.

President Tornatta: Okay.

David Miller: We have wrestled with some issues between our office and the City Attorney’s office. They’re finally all ironed out. Ted has worked hard on this agreement the last couple of weeks, and it’s ready to go.

President Tornatta: Okay.

David Miller: As long as you find it agreeable.

President Tornatta: Okay. Any questions of this Board? If not, I’ll entertain a motion.

Commissioner Melcher: Well, I really, I don’t want to slow it down, but I really believe that we ought to have two readings on it at two different meetings.

President Tornatta: I think first we’re talking about the interlocal agreement.

Commissioner Melcher: Okay.

President Tornatta: Is that–

Commissioner Melcher: So, that’s just, okay, I’ll make–

David Miller: The agreement itself is a one reading matter. But, we do have to clean up the ordinance, because the ordinance is inconsistent with this agreement.

President Tornatta: Well, there were, if I’m not mistaken, four ordinances, Bill?

Bill Fluty: Yes, I’ve been in on several meetings, and we’re just trying to bring forward language from 1972, with cleaning that up to actually what we’re going to do from this day forward. So, that’s the reason for these few changes. So, we worked with Ted and the City and the City Attorney and we’re just kind of cleaning up all these matters to not have to look back so far, that we can just look at this new document and move forward.

President Tornatta: So, the actual ordinance, as I would have it, would be the first one, this interlocal agreement, the second would be just restating and cleaning up our books, is that correct?

David Miller: Well, the interlocal agreement is not an ordinance. The interlocal agreement is simply an agreement–

President Tornatta: An agreement, right.

David Miller: –between the three governmental organizations. I’m suggesting that in order to keep the matter moving, it would be alright if you would go ahead and approve the agreement and approve the ordinance on first reading. Then just finish it up at the next meeting.

President Tornatta: Okay.

David Miller: Finish up the ordinance on second reading at the next meeting.

President Tornatta: Okay.

Commissioner Melcher: Okay. I’ll make a motion then for the interlocal agreement approval.

Commissioner Winnecke: Second.

President Tornatta: A motion and a second. Any discussion? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

David Miller: I might say, just to make everybody more comfortable, we’ve had these inconsistent ordinance provisions for 40 years almost. So, I don’t think a two week hiatus is going to make any difference.

President Tornatta: Okay. I need a motion on CO. 03-09-007.

Commissioner Winnecke: So moved.

Commissioner Melcher: Second.

President Tornatta: We have a motion and a second. Any public comment? This is for the ordinance concerning chapter 2.24 joint purchasing department.

Commissioner Melcher: And this is a first reading.

President Tornatta: Yeah, on first reading. Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Alright, thank you, contracts, agreements and leases. Commissioners, notice of assignment for courts system. I’ll kind of read through this, on April 13, 1998 Crawford Consulting, Incorporated entered into a contract with the county entitled contract for integrated board systems contract. The attached notice of assignment indicates that the contract has been assigned by Crawford Consulting, Inc. to Maximus, Incorporated, effective as of 10/1/08. As of that same date, Maximus, Incorporated then assigned the contract to CourtView Justice Solutions, Incorporated, and by approval and execution of the attached document, the county is asked to consent to the assignments. Tim VanCleave advises that the services rendered under the contract have continued to be provided in a competent and responsive manner through the changes in ownership from Crawford to Maximus to CourtView. Any questions?

Commissioner Winnecke: Mr. Chairman, I’ll move approval.

Commissioner Melcher: Second.

President Tornatta: A motion and a second. Any other questions? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Alright, the County Recorder, agreement with U.S. Imaging for scanning services. Z.? I’ve got you on a timer.

Z. Tuley: You forget how quick I am in front of the Board.

President Tornatta: Yeah, I do.

Z. Tuley: Unless you guys decide to hold me up. I know what I want, and I know what I need. So, I can be real quick.

President Tornatta: Okay, I like that. You had some bids on some imaging of your office cards.

Z. Tuley: Yes.

President Tornatta: Briefly go into that.

Z. Tuley: They are aperture cards, where they’re kind of like a hard index card, and inside of those cards are microfilm documents. Every card is one document. Some documents can be one page, some can be a multitude of 14 pages per card. The task of the Recorder is to preserve and protect the records. I think the best way that we can preserve and protect the records is to get those records out of people’s hands. Not that they don’t have access to them, but if you put them on the computer then they’re not physically touching, turning pages, pulling them in and out. Sometimes they get misfiled when they’re returned to the file and that kind of thing. So, if they’re retrievable on-line, I think that our records and our paperwork will stay around a lot longer.

President Tornatta: Okay, and you received three bids–

Z. Tuley: Yes.

President Tornatta: –on your request?

David Miller: Quotes.

President Tornatta: Quotes, sorry, quotes. Your lowest quote was $241,252.38?

Z. Tuley: Right.

President Tornatta: And that was by U.S. Imaging? That was for all of the cards that you would like to have done, is that correct?

Z. Tuley: That is correct?

President Tornatta: Okay.

Z. Tuley: That is for the entire job.

President Tornatta: Okay, and you’re satisfied that they will be responsive, and, although they are out of state, they have a lot of accreditation across the land?

Z. Tuley: They do. The recording system that we use is called Fidlar. And, Fidlar has worked with this company in a multitude of other counties that have done the same and other similar moves to get records on-line. They are real familiar with this company, and this company has not been difficult to work with, and they are very, very pleased with their quality of work.

President Tornatta: Okay. Any other questions?

Commissioner Winnecke: Z., what’s your time line for, I know it’s a big project, how long do you think this will take?

Z. Tuley: It has been estimated that it could last for up to a year.

President Tornatta: Anything else?

Commissioner Winnecke: No.

President Tornatta: I’ll entertain a motion.

Commissioner Melcher: So moved.

Commissioner Winnecke: Second.

President Tornatta: A motion and a second. Any other questions of the Board? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Thank you, Z.

Z. Tuley: Thank you. See, that was quick.

President Tornatta: Superior Court, that was quick. Superior Court, service contract with the Youth Services Bureau.

Commissioner Winnecke: I had an e-mail from the Judge, he could not be here tonight, but this is the contract that is essentially being renewed from the previous year, but a slightly higher price, but the price is budgeted for. But, this is an organization that provides a number of services to Juvenile Court, including house arrest services and truancy services. I would move approval.

President Tornatta: We have a motion.

Commissioner Melcher: Second.

President Tornatta: A motion and a second. That is $45,000 up from $41,000, so just $4,000. A motion and a second. Any other discussion? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: County Treasurer, agreement with Manatron to provide E-Government hosting and support. Rick?

Rick Davis: Hello, good afternoon, everyone. Bear with me, I’m suffering from a southern Indiana cold right now, so.

President Tornatta: I think I got yours too.

Rick Davis: Yes. I’m here today because the Vanderburgh County Treasurer’s office is in the midst of a major property tax billing system conversion. This has been a project that has been in the works for more than a year, with technical data beginning in earnest of December of ‘08. Vanderburgh County replaced a 1980 COBOL system with a Windows based system, Manatron, that has been certified by the Department of Local Government Finance. The Vanderburgh County Treasurer’s office and the Auditor’s office simultaneously went “live” with the new system on February 6, 2009. As a result, we expect to have greater customer service, in addition to speed and accuracy when it comes to our tax time collections. We still do have some wrinkles to iron out, and our staffs will have continuous training throughout the year, due to the fact that we have various annual duties that need to be performed throughout the year. But, we are very excited about where we are in this conversion process. The project has been led by County Auditor, Bill Fluty. One item that has not been addressed during our project conversion until now, was the Vanderburgh County Treasurer’s website, which is the tax billing database portion of the website. The vendor who originally designed the tax billing database webpages for the Treasurer’s office, Vision Internet, will charge Vanderburgh County approximately $25,000 to modify the webpages, to display the data into our current Manatron MVP tax software. That is a one time fixed expense used only to maintain currently displayed information. According to conservative estimates provided by Computer Services from Vision Internet, anytime a change needs to be made to our website due to changes on the MVP tax data structure, the county would be looking at additional and considerable expense, estimated at $10,000 to $25,000 per project. Luckily, Manatron, the company that landed the contract for Vanderburgh County, also has a website product. Manatron has submitted a proposal to provide this service for an initial cost of $24,000 to replace our current webpages with their Property Max web system. The best aspect about Property Max is their ability to better serve our public. We can configure the information that is available to the public, via the Internet, to match what is available to the public if they were to seek information through one of our public view terminals in our office. Information should be updated much more frequently than possible before, and that would be a situation that would not only help our office, but the Auditor’s office as well. Should Vanderburgh County choose to sign on with Property Max, the upfront $24,000 cost would cover an entire year from sustainability, support and service, and the data would be integrated with our current tax billing system. The initial cost includes the cost of the first year’s maintenance and support, as well as implementation costs. The recurring annual cost of maintaining the site would be $12,000 per year, beginning one year from now. It would take approximately 90 days for the full conversion to take place on the County’s Internet site once the project can be scheduled to begin. We’re hoping to work with Manatron and get that done a lot quicker than 90 days. The CIO, Matt Arvay, and Computer Services staff strongly recommend Vanderburgh County migrating to the Manatron Property Max system. Also, the Information Technology Advisory Council, also known as ITAC, an advisory panel of elected county office holders and appointed City of Evansville department heads, unanimously approved the recommendation for Manatron’s Property Max, due to the products best and most effective long term solution to provide the best value for Vanderburgh County residents. I have provided you an executive level summary of the two products for you to view, as prepared by Computer Services. I also have given you a list of all the statistics for the website from January 1 through December 31^st of 2008.

President Tornatta: Rick, the, is anybody else in the state using this product at this time?

Rick Davis: Manatron is one of the largest property tax billing sites in the state. Probably, if I’m not mistaken, one of the top property tax billing companies in the state.

President Tornatta: And is, are these, is this website going to work with the Assessor’s site?

Rick Davis: Yes.

President Tornatta: Are they going to be able to work together?

Rick Davis: Yeah, well, if I may, the Assessor’s site is also going to be going through an upgrade very shortly. From what I have been told, and correct me if I’m wrong, Auditor Fluty’s been the project leader, things should be very seamless between all three offices once this conversion takes place.

Bill Fluty: Really, part of this whole project is to be seamless between the three offices, and even by state statute that we have to move towards that for all three, Assessor, Auditor and Treasurer. Then again, Manatron has a presence in over 70 or 80 counties, whether it be the tax billing, Assessor, or the Treasurer. This is one thing that was on the burner, we set it aside to deal with the main topic of conversion, and then now we’re to another phase and we’re just coming back to move forward on this. We always knew that we would have to do this. We weren’t sure at the time if we would go with Manatron, go with another vendor, at the time, so we’ve kind of left it aside until now.

President Tornatta: Are we ever going to be in a position where all three systems are going to be maintained by the same group? Then are we at a $36,000 cost? Or, is that going to be maintained under one site provision?

Bill Fluty: We currently are, the Assessor is Manatron.

President Tornatta: Right.

Bill Fluty: We are Manatron now. So, yes, your question is are we going to be by the same group? We are, and we’ll continue to integrate these things. Because what the state is telling you is that if there is a correction, if there is an address change made in the Assessor’s office, I don’t have to make an address change too.

President Tornatta: Right.

Bill Fluty: So, it’s, that’s a simple, a very simple example, but that’s the thought process. That there’s not the duplication between the three offices. So, they’re moving to one, maybe we’ll just have one office one of these days.

President Tornatta: Do we know that, don’t start that. Do we know that, are you being billed an equal amount per website?

Bill Fluty: No, this is his data and not my data.

President Tornatta: Okay.

Bill Fluty: This is–

President Tornatta: But, they’re maintaining his data for that amount, right? What are they doing with your data? If they’re the same site–

Bill Fluty: I populate his.

Rick Davis: Yes, that’s exactly correct.

Bill Fluty: You know, we’re lateraling this ball off. The Assessor gives it to me, I move it to the Treasurer, he’s the stopping point.

President Tornatta: So, you’re handling for all three offices?

Rick Davis: Yes, it’s a year long relay race. The Assessor handles information hands it over to the Auditor, the Auditor handles information hands it over to me, and then we bill.

President Tornatta: I would be trying to get $8,000 from him, or four and four, but, I mean, that’s fine. You run your office.

Rick Davis: The great thing about this, and one of the greatest features is right now the system that we were under before, if there was a transfer of property, say from Commissioner Tornatta to Commissioner Winnecke, in let’s say June, that would not be reflected on our website at all until we rolled over the next year, which is typically in March. So, we get phone calls in August, as well as the Assessor and the Auditor–

President Tornatta: Right.

Rick Davis:– I sold this property five months ago, why do you still have me, sorry, why do you still have me listed as an owner on this property? Those days will be gone. That will be updated within a 24 hour period with this system.

President Tornatta: Okay.

Rick Davis: It will greatly enhance our tax billing database.

President Tornatta: And even though it’s $12,000, just so I’m clear, $12,000 will come from one office, and won’t be duplicated in other offices?

Bill Fluty: No, it will not.

President Tornatta: Okay. Alright, that’s beautiful.

Commissioner Winnecke: And to further clarify, if I’m correct here on the financial side, the money is in place from the initial appropriation made by Council for the entire project?

President Tornatta: Okay.

Bill Fluty: Yes, but we will go, when we asked for the appropriation, this wasn’t part of the package. So, tomorrow we’ll go to the Council and say we do have some money. I mean, we do have enough to handle this, but we want to clarify to them that this is the way that we would like to use it. So, you’re signing the contract and we want to let them know that we didn’t need it for other things, whether it be hardware, software, or the conversion, just in case we had extra costs that we, because we didn’t know when this data moved over how much contractual service or outside help from another vendor we might need. So, it’s worked fairly well. So, we do have the money in place.

Commissioner Melcher: So, this was an option is what you’re saying? Now, we’re–

Bill Fluty: This was an option we didn’t take back in the fall, because we were not–

Commissioner Melcher: That’s how we started out. I’m okay with it. I’ll make a motion that we accept it.

Commissioner Winnecke: Second.

President Tornatta: A motion and a second. Any other discussion?

Commissioner Melcher: Public comment?

President Tornatta: Roll call vote.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

Rick Davis: Thank you for your time.

President Tornatta: Thank you, Rick. Thank you for your answers.

President Tornatta: County Engineer? Anything on the docket?

John Stoll: We’ve been getting some complaints in regard to traffic bypassing the detour route for the Oak Hill and Bergdolt project. The sign detour runs Lynch Road to Hitch Peters to St. George, but people have been bypassing that through residential neighborhoods. So, I wanted to request this evening to lower the speed limit. There’s a county ordinance that says that, “the County Engineer is hereby authorized to temporarily lower the speed limit established under this section upon any county road due to hazardous conditions, construction or repair on or near said county road. Set temporary speed limit shall be in effect for 30 days and may be continued for additional 30 day periods of time. The speed limit and duration of the speed limit shall be ratified by a vote of the Board of Commissioners at a subsequent meeting. The speed limit shall be in effect upon posting of the speed limit.” So, on the basis of that ordinance and the complaints that we’ve been getting from residents in the Clover Drive, Eastbrook and Ridgewood area. I would like to request that the speed limits be temporarily lowered on Eastbrook west of Oak Hill, on Clover between Eastbrook and Ridgewood, and on Ridgewood, I’m sorry, Eastbrook west of Oak Hill, I thought I said east maybe, and Ridgewood west of Oak Hill as well, 20 miles an hour for the duration of the project. Ultimately, the way the ordinance is written, we’ll have to come back every 30 days and get you to reauthorize it, if you’re willing to approve it. But, I’ve talked to the contractor and they’re ready to post the signs if we can get this approved.

President Tornatta: Okay.

John Stoll: Hopefully that will be an additional deterrent for the through traffic to stay out of the residential areas. I’ve been in contact with Sheriff Williams, he’s increased patrols through that area, excuse me, in conjunction with that and maybe the lower speed limits and the patrols we might see people use the actual signed detour instead of cutting through the residential areas.

President Tornatta: Any questions?

Commissioner Melcher: No, this is the one we were getting e-mailed on. I agree with him, but I think it’s going to be tough for the Sheriff to be out there all the time checking.

John Stoll: Right.

Commissioner Melcher: So, hopefully, people will follow the directions.

President Tornatta: John, if you could also, and we’ll try to work this out with the County Highway, I do know that there is a couple of ingresses or egresses even around that temporary detour that probably need to be addressed. Pretty big pot holes.

John Stoll: Right, there’s one right off of Oak Hill on Ridgewood.

President Tornatta: Yeah.

John Stoll: We got a complaint on that.

President Tornatta: Yeah, as long as it’s going to be available, we probably need to get out there and take a look at it.

John Stoll: I agree with Commissioner Melcher that it is going to be tough to enforce 24 hours a day, but at least when a deputy is present it gives them another mechanism to try and slow people down if it is going to be used.

Commissioner Winnecke: Mr. Chairman, at this time I would move that we authorize the County Engineer to reduce the speed limit in the area, on the streets that he designated.

Commissioner Melcher: I’ll second that.

President Tornatta: And that would be 20 miles an hour. Any other discussion? While we’re in discussion mode, how long for the project, three, three and a half months from now?

John Stoll: Right now they’re, the road closure was set up to run until the end of June. We’re trying to work through a number of utility conflicts. All the storm sewer crossings there are sewer problems, water problems, fiber optic, anything underground is a conflict right now. We think we’ve got some plans that probably can avoid that to try and keep the project on schedule. But, if there are any delays beyond the June 30^th date, it would probably be attributed to trying to get around all the utility conflicts.

President Tornatta: Any other questions? A motion and a–

Commissioner Melcher: Isn’t this a state project?

John Stoll: It was bid through the state, yes.

Commissioner Melcher: That’s what I thought. Okay.

President Tornatta: A motion and a second. Roll call vote.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

John Stoll: That’s all I have.

President Tornatta: Thank you, John.

Commissioner Winnecke: Thanks, John.

President Tornatta: David, anything from your side?

David Miller: Nothing tonight, sir.

President Tornatta: Okay.

President Tornatta: Alright, next, under new business, we have a contest. The Vanderburgh County employee walking contest will be called Walking to Freedom. We’re going to walk through Indiana, find out more about your state and finish at the annual Freedom Festival. We are asking that the employees of Vanderburgh County, in your offices, get a team of five, and we recommend that from the same office, that’s part of the game and the contest. We’re going to have pedometers for those who want to participate. We’ll have information out in the paychecks of people for Vanderburgh County, but it’s for a healthier Vanderburgh County and the employee side. That group of five will walk, will have their pedometers, will walk their steps, calculate their steps to miles, which there’s an easy calculation, and those steps would then put them somewhere in Indiana. The mileage would put them somewhere. As it reads right here, teams of five from the same office sign in the Commissioners office by 3/9/09. Each team will designate a captain and choose a team mate, or a team name. Team captain will pick up the pedometers and other contest information from the Commissioners office on 3/16/09. The contest starts that day. Team captain will record each team members steps, reset their pedometers weekly and turn in the total number of steps for that week to Tonya Hitch. We have her information. That’s by noon on Fridays. Weekly updates of locations of each team will be reported by Tonya to the Commissioners office to post. I’ll be working with David Rector to post this on our, excuse me, on our t.v.’s, and we can also get that out in some e-mails. Designation prizes will be based on steps turned in by noon on Friday. The first team completing the Indianapolis 500, walking 500 miles after the team reaches Indianapolis will receive a special halfway prize of lunch for the whole team. Team and individual prizes will be awarded for the first to return to the Freedom Festival in Evansville by 6/19/09 for the Freedom Festival. An individual winner will not receive team prizes if individual is on the winning team. Just some additional information, the average person takes 2,000 steps, which is equal to one mile, and I guess that would be in a day. The recommended steps for a healthier lifestyle is 6,000 steps per day. The recommended steps for weight loss is 10,000 steps per day. We will have all the lists, the first trek is from Evansville to French Lick, and ending up from Holiday World to the Freedom Festival, 1,922 miles we’ll ask our employees to try and take on. Throughout the contest participants will be walking the golf course, hiking trails, walking on beach, completing the Indianapolis 500, taking time to smell the roses, visiting Wyandott Caves and Holiday World. Motivational tips for those people who are participating in this contest will be e-mailed throughout the contest. Prizes, our grand prize is a Freedom Festival package for the winning team; wristband passes to all events except carnival rides, a front row table for the concert at the Freedom Festival and Festival bags per person and a guest for the team that reaches the Freedom Festival first. The top three teams and their guests will be provided a special tent area for the concert and have a reception there. $75 for the first individual to reach the Freedom Festival, and then there will be special prizes along the way. I’m throwing down the gauntlet, anybody that would walk farther than me, they’re going to get my parking space for a week. I think I’ve got these other two guys to do the same. So, whoever finishes with more miles, or more steps, or beats us will have their, three weeks worth of parking spaces and we’ll have to park out in the back 40, I guess.

Commissioner Winnecke: That’s okay.

President Tornatta: Because we didn’t walk as far as them. So, we owe them. Then, for those that, I don’t know if you’re still in on this, or if you’re still in on this, but for those, for the one person that beats us, they get that. For anybody else that beats us, we’re going to have a day and we’re going to wash your car. So, a little motivation. So, I’m going to start walking right now.

Commissioner Winnecke: Or running.

President Tornatta: Or running, they don’t say that in here.

Commissioner Melcher: You better do a lot of walking.

President Tornatta: So, anyway, any questions of the Board? If you’re in, I think the Commissioners office will be the first to put their team in of five, including you, Mr. Melcher, and you, Mr. Winnecke.

Commissioner Winnecke: I’m in.

President Tornatta: Okay. Amen, or I’m in?

Commissioner Winnecke: I’m in amen.

Commissioner Melcher: It sounds like we’ve been drafted.

President Tornatta: Okay. If we could have a motion to approve this contest and we’ll get it started.

Commissioner Winnecke: Mr. President, at this time I would move approval of the Walking to Freedom health proposal.

Commissioner Melcher: I’ll second it.

David Miller: Are you sure you don’t want two readings?

Commissioner Melcher: No, not on this one.

President Tornatta: A motion and a second. Any questions? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: This the first time. There will be a trophy for the team that finishes in the office. That trophy will reside in that office and will be a traveling trophy. They’ll probably have to pick that up in the Commissioners office, because we feel like we’ll probably keep that trophy. Alright, throwing down the gauntlet. Reminder, road hearings, March 4^th at 6:00 p.m. which is tomorrow, 6:00 p.m. at the Career and Technical Center on Lynch Road. We invite anybody in our three districts in Vanderburgh County to come out there. We’ll go over the projects across the county, we’ll go over the projects in your district and also the projects that are closest to you, the ones that you would like to see done. Road pavements and maybe roads fixed that are in your area. So, if you have a hankering to have your mind set on any plan that we have in Vanderburgh County we encourage you to come out there on that day, March 4^th at 6:00 at the Career and Technical Center.

Commissioner Winnecke: I have one piece of new business to address.

President Tornatta: Sorry.

Commissioner Winnecke: Also under new business, back in January, I believe, Brad Mills from the MPO sent us an e-mail to chat about the appointment of sort of an adhoc committee that will last for less than a year to develop a small area economic development plan for the I-69/I-164 area. He asked that, or suggested that maybe I be appointed from this body since I sit on the Area Plan Commission. We have not taken action on that, but I would just let you know that I would be happy to serve on that committee. He thought the committee would meet five times during the course of the year before the work is completed.

Commissioner Melcher: I’m okay with that. So, if we need a motion I can make that motion. I do sit on the MPO board, so that would give us two. So, I make a motion that Lloyd sits on that seat.

President Tornatta: I’ll second it. A motion and a second. Any other discussion? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Alright.

Commissioner Melcher: I’ve got a couple of things on old business too. First, I would like to welcome our guests here this evening, the students that are with me, Sammy Burnworth and Shelby Edge. They are both juniors from Central High School. So, welcome for being here this evening. Second, I would like to talk about, I talked this over with the attorney after the last meeting, it seems like we get a lot of e-mails the day of our meeting. It really starts about Friday afternoon, and we have a schedule, I understand, that everything has to be in by noon on Thursday for our meeting. What I would like us to do is kind of follow that schedule. We don’t have to make a motion, it’s already set there. So, we won’t be adding anything whenever the office, the Commissioners office on Friday, when they get done, they can send us, actually not a draft, they can send us the real agenda. That way, the media, the public, everybody knows exactly what’s going to be on the meeting. There will be times when there’s an emergency or something has to be added, but it will save the attorneys a lot of time trying to scramble and getting contracts ready. Once everybody knows that we’re sticking to that schedule, believe me they will have their stuff turned in on time. I’ve seen this happen before. So, I think that’s something that we just need to start doing. So, if it comes in on Monday and wants to be on the agenda, unless it’s an emergency, it will be on the following meeting. I think that’s, and when I talked to the attorney after the last meeting, he was all in favor of that. He just likes to get things pushed off his desk, he said, but he also understands that everybody has to jump through the hoops, and the women we have working for us, they’re retyping the agenda every time we come in. So, I think it ought to be set, and the community would know, and we wouldn’t have to worry about anybody saying that it wasn’t on the agenda.

President Tornatta: Okay. If you, we made mention of this, but just to get it out, if you could check with our website and check with our Facebook page to get any of the updated agendas that have come out. So, we encourage you to do that as well. Point taken. Any other questions? Okay. Lucas Creek is from Memorial and he’s with us today. Welcome, Lucas. Alright.

President Tornatta: Public comment. I know we have a couple of people out there that are wanting to say something. Do you want to come on up?

Larry Sanders: Yes, I’m here on behalf of the property.

President Tornatta: Can you give us your name and your address please?

Larry Sanders: Yes, my name is Larry Sanders. My address is 1722 South Elliott. The property that I’m here for is 720 Waggoner Avenue.

President Tornatta: Just to catch the Commissioners up, you might have gotten an e-mail on this. Larry has a property that for one reason or another has slipped through the cracks. He was reminded that there was a property tax due on it. He has come to me and asked me if he could make that property tax with whatever the sides are or fees are. I think we actually have a fee to take title to that property and some type of deed work. That would be included in this process, but after our office would talk to the Treasurer’s office, there would be a fee, he would pay that immediately. If he would do so, he is asking to do that in order to give the property to the church, which was intended to give but the paperwork was not filed at a proper amount of time. How close was I?

Larry Sanders: Very close.

President Tornatta: Okay, alright. Any additions to that?

Larry Sanders: That’s pretty much it.

President Tornatta: Any questions?

Commissioner Winnecke: So, how much money in back taxes are we talking about?

Larry Sanders: What I’m looking at is–

Commissioner Winnecke: Fees and all.

Larry Sanders: –from what they gave me this morning was just $182, well, $183.32.

President Tornatta: Yeah, and it’s probably going to be somewhere in the three hundred dollar range.

Commissioner Winnecke: With fees?

President Tornatta: With fees and the deed work. That’s a rough estimate.

Larry Sanders: That’s fine.

President Tornatta: If it were approved today, he would have 24 hours to pay that amount. That amount would be given to him in the morning.

Commissioner Winnecke: And, you’re comfortable that you can make that?

Larry Sanders: Yes, sir.

Commissioner Winnecke: Okay.

President Tornatta: If we do this, we would need a motion.

Commissioner Melcher: I could go ahead and make the motion that you understand that you’ve got 24 hours after you find the number in the morning.

Larry Sanders: Yes, sir.

Commissioner Melcher: Because our cutoff was March 1^st, if I remember right. We really don’t like exceptions, but you’re going to be getting rid of it. So, I’ll make that motion.

Commissioner Winnecke: Second.

President Tornatta: A motion and a second. Any public comment to this? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Thank you, Larry.

Larry Sanders: Thank you.

Commissioner Winnecke: Good luck.

President Tornatta: We will have, we’ll probably have that information by 10:00 tomorrow.

Larry Sanders: Okay.

President Tornatta: And, we would probably have it in the office. Could we have it, we should be able to have it in the office and you have the number.

Larry Sanders: Yes, sir.

President Tornatta: Okay.

Larry Sanders: Alright, thank you. I appreciate it.

President Tornatta: Alright, Larry. Thank you.

Commissioner Winnecke: Thanks, Larry.

President Tornatta: The runners club.

David Miller: Mr. President, while he’s coming up here. Somebody from our Commissioners office needs to call over to Kathryn Schymik to get the exact fee amount that is applicable to that.

President Tornatta: Okay.

David Miller: In the morning.

President Tornatta: We will. Will do. Howdy.

Chris Thomas: How ya doing? Chris Thomas, president of the Greater Evansville Running and Walking Club. We have a race out at Burdette Park. Can I give you guys this information, hand it to you?

President Tornatta: Sure.

Commissioner Melcher: Thank you.

President Tornatta: Chris has been working diligently to--

Commissioner Winnecke: They can’t be in our contest.

President Tornatta: Amen. Yeah, he can be on our team.

Madelyn Grayson: Yeah, do you want to be on our team?

President Tornatta: We’re going to be recruiting.

Commissioner Melcher: He can sub for me, especially on the car washing part.

Chris Thomas: I saw the motivation when he was talking that you’re motivated about the whole thing. Anyway, what we’re doing is, we’ve talked to Troy before, Burdette Park has in the past hosted races, and we want to get back to where they’re having races. So, we’re having this Gilles Feet First International 5K Walk/Run in conjunction with the hot dog festival. Which means that after the walk and the run is over we’re going to have free hot dogs for everything. So, a brief history of the running club. The website is www.gerwc.com, and what we do is, we’re a non-profit. If you’re at any of the track meets, you see our hard core volunteers. They do the timing at all of the high school track meets, Bob Lauderdale and Ray Prichett and there’s a host of others that do a great job. But, anyway, we also have a step up club where we go into the schools and have the kids walk certain distances over a certain amount of weeks and they earn prizes and all that stuff. It keeps them active. Then during the summer we have free track meets at Central High School that the club rents the track for. Then we also have a grand prix for runners through the whole year, if they run “x” amount of races they qualify for awards at the end of the year at our banquet and stuff. So, anyway, we’re hosting this race at the Burdette Park, and what we would like to do is, we’ve probably got two more races planned. We’re working with Steve Craig out there, in fact, I think in June we’re going to have an extreme 5K race that we actually don’t run on the roads, we run out into the woods, and then there’s a pipe going underneath Nurrenbern Road that we’ll actually run them under that, up the hill and back down. We’ll actually have a special award if you can do three miles in 30 minutes. You’ll actually get a special award to finish that race. We’re only looking for a hundred people to do that. So, that’s kind of hard core running. But, we want to attract people to Burdette Park. There’s a lot of things that have changed out there, like the great lodge, people haven’t seen that. The actual bike trail, that bike trail out there is fantastic. It’s probably one of the best bike trails around the state. I know eventually you guys are going to complete that to USI and that would really make a unique race and a great race. So, anyway, also to help out in this economic doom and gloom time right now, any kids that are 15 and under, whether they’re in the club or not, it’s seven dollars to do the race. So, if a parent joins our club for the year, as a single or as a family, a single is ten dollars, a family is $15, they will get two to three dollars off of any given of the five races. So, if a parent shows up and it’s $13 for him to do it, and the child is under 15, it’s seven dollars. So, they both can run for twenty bucks. Or if they have two kids and stuff, it’s twenty seven. Some races you can go and they have two kids and an adult it’s $75 to run. So, we’re trying to make a commitment to keep the fees down and everybody enjoyable, and they have food afterwards. Mr. Winnekce, you guys help us out at the Otters race, you guys are one of our sponsors at that. We had fried chicken and green beans and rolls after that. So, you run five miles and get done and eat and you gain three pounds after the race. So–

President Tornatta: That’s my kind of deal.

Chris Thomas: Yeah, so, anyway we’re, from our stand point of the running club, we’re really making a commitment to use Burdette Park a lot more and get more people out there. We’re expecting, for this race, to get somewhere, we have two separate races, a walk first, and an hour and 15 minutes later we’re having the run. So, we’ll get over 100 walkers out there, and then we’ll get over 100 maybe 150 runners. So, it’s a great place to have an event and everything.

President Tornatta: With our walking deal, maybe you’ll get some more people come out there and walk, because it all counts.

Chris Thomas: Our biggest question is, it’s hilly. Oh, it’s brutal. The course is brutal. After the mile mark, the first mile is flat, but the second and third you’re going down Nurrenbern Road, then you go back up that bike trail, and then you’ve got to go up that hill on where the water park is. We’re just telling people that it’s moderately hilly. So, that will get them out there.

President Tornatta: Have a drill Sargent out there. Push it!

Chris Thomas: Do you guys have any questions?

President Tornatta: Anything? Well, good luck.

Chris Thomas: Alright, appreciate it. Thank you guys.

President Tornatta: Appreciate it, thanks, Chris. Any other public comment? Alright.

President Tornatta: Madelyn if you could quickly read our consent items.

Commissioner Winnecke: Mr. Chairman, I would like to pull, as we did two weeks ago, I would like to consider the employment changes separately.

President Tornatta: Okay, we’ll need to make that in the form of a motion.

Commissioner Winnecke: I’ll make that in the form of a motion.

Commissioner Melcher: I’ll second it.

President Tornatta: A motion and a second. Discussion? Roll call vote.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

Madelyn Grayson: And you would like me to read the rest of the consent items?

President Tornatta: Yes, if you would please.

Madelyn Grayson: Okay, the consent items for the March 3, 2009 Commission meeting are as follows; approval of the February 17, 2009 Commission meeting minutes, approval of the February 26, 2009 special meeting minutes, travel requests for the County Assessor, one; County Auditor, two; County Engineer, one; County Surveyor, one; County Treasurer, one; Health Department, five; the Commissioners, the Lichtenberger Construction pay application number eight; Bernardin Lochmueller University Parkway phases one and two February 2009 project update; Computer Services request to surplus ten chairs; County Auditor surplus request; County Clerk January 2009 monthly report; County Engineer, Burkhardt-Green River TIF pay request number 73 in the amount of $119,198.29; the Treasurer January 2009 monthly report; the Treasurer has two surplus requests, one for seven MICR scanners, one printer and two printer toner cartridges; Sheriff a request for an additional 22 surplus computers; the Prosecutor has the equitable sharing agreement and certification that’s amended from the February 3, 2009 meeting; Weights and Measures monthly report for January 15, 2009 through February 15, 2009; the Recorder is asking for a transfer of eight bookshelves to the Auditor’s office, and then department head reports from the County Highway, the County Engineer, the Ozone Officer and Burdette Park, and the Sheriff has an equitable sharing report for 2008.

Commissioner Winnecke: Move approval.

Commissioner Melcher: Second.

President Tornatta: A motion and a second. Any discussion? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: Employee requests? Or, is it employee requests, is that, or changes? Was there–

Commissioner Winnecke: I just wanted to vote against one. How do you want to–

President Tornatta: We can pull, bring up the one and hold out the rest.

Commissioner Winnecke: Okay–

President Tornatta: You can set it aside.

Commissioner Winnecke: I’ve got it. Mr. Chairman, at this point I would move that we approve the employment changes presented on the consent agenda, with the exception of the County Highway employment change of Mr. Duckworth. The rest I would move approval.

Commissioner Melcher: I’ll second.

President Tornatta: A motion and a second. Discussion? Roll call vote.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 3-0)

President Tornatta: I guess, my question is has this already been done? This was done last week, or two weeks ago.

Bill Fluty: No.

President Tornatta: Corrected paperwork?

Bill Fluty: Corrected paperwork is all that is, yes.

President Tornatta: Corrected paperwork.

Commissioner Melcher: So, all we’re doing is correcting the paperwork?

President Tornatta: From what we had already done two weeks ago.

Commissioner Winnecke: They need a paper trail, because they couldn’t act on the minutes, they need the correct paperwork.

Commissioner Melcher: You know, I guess, since I’m new, I thought we had a sheet, we just had some wrong information on it, we were just changing it.

Commissioner Winnecke: That’s what this is.

Commissioner Melcher: That’s what this is?

Commissioner Winnecke: Uh-huh.

Commissioner Melcher: Alright.

President Tornatta: I think it said resigned and it was discharged.

Commissioner Winnecke: And the date.

Commissioner Melcher: It shouldn’t have been–

Commissioner Winnecke: And the date was changed.

President Tornatta: Uh-huh.

Commissioner Melcher: Okay, so that’s got the correct date on it?

President Tornatta: Uh-huh.

Commissioner Melcher: I’ll make the motion.

President Tornatta: Second. A motion and a second. Any discussion? Roll call vote, please.

Madelyn Grayson: Commissioner Winnecke?

Commissioner Winnecke: No.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Tornatta?

President Tornatta: Yes.

(Motion approved 2-1. Commissioner Winnecke opposed.)

President Tornatta: And, at this time, I would entertain a motion to adjourn.

Commissioner Winnecke: So moved.

Commissioner Melcher: Second.

(The meeting was adjourned at 6:15 p.m.)

CONSENT ITEMS:

Commissioners:

Approval of the February 17, 2009 Commission Meeting Minutes.

Approval of the February 26, 2009 Special Commission Meeting Minutes.

Lictenberger Construction Pay Application No. 8.

Bernardin Lochmueller: University Parkway Ph. I & II Feb., ‘09 Project Update.

Employment Changes:

County Clerk (2)                       County Assessor (1)                 Dental Clinic (1)

County Highway (1)                  Prosecutor (2)                           VCCC (2)

Travel Requests:

County Assessor (1)                 County Engineer (1)                 Auditor (2)

County Surveyor (1)                 Treasurer (1)                            Health Dept (5)

Surplus Requests:

Computer Services (1)             Auditor (1)                                 Recorder (1)

Treasurer (2)

County Clerk: January 2009 Monthly Report. 

County Engineer: Burkhardt-Green River TIF Pay Request No. 73.

Treasurer: January 2009 Monthly Report.

Sheriff:

Request for an additional 22 surplus computers.

Equitable Sharing Report for 2008.

Prosecutor: Amended Equitable Sharing Agreement & Certification.

Weights & Measures: Monthly Report: 1/15/2009-2/15/2009.

Recorder: Transfer of book shelves to Auditor.

Department Head Reports:

Burdette Park                           County Engineer                       County Highway

Ozone Officer

Those in Attendance:

Troy Tornatta                            Stephen Melcher                      Lloyd Winnecke

Bill Fluty                                    David Miller                               Madelyn Grayson

Linda Reed                               Amber Martin                            Dave Rector

John Stoll                                  Gary Heck                                Debbie Spalding

Z. Tuley                                    Rick Davis                                Larry Sanders

Chris Thomas                           Others Unidentified                   Members of Media

VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

Troy Tornatta, President

Stephen Melcher, Vice President

Lloyd Winnecke, Member

(Recorded and transcribed by Madelyn Grayson.)