VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

JUNE 28, 2011

The Vanderburgh County Board of Commissioners met in session this 28^th day of June, 2011 at 5:00 p.m. in room 301 of the Civic Center Complex with President Lloyd Winnecke presiding.

President Winnecke: Good evening. We’ll call to order the January, the June, not January, June 28^th, I knew it started with a J, 2011 Board of the Vanderburgh County Board of Commissioners. We’ll begin with attendance roll call please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Here.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Here.

Madelyn Grayson: President Winnecke?

President Winnecke: Here.

President Winnecke: Would you please stand and join us in the Pledge of Allegiance?

(The Pledge of Allegiance was given.)

President Winnecke: One housekeeping item before we get started. WNIN reports that they have some technical issues. Our meeting tonight is not being aired or recorded in any way, just so folks know that, who happen to follow our minutes later.

Madelyn Grayson: Just for further information the audio will be on the Auditor’s website tomorrow morning.

President Winnecke: Great.

President Winnecke: We’ll begin with action items, first we have Dave Rector from the Building Authority here to discuss two items. The first is the chiller repair at the Centre.

Dave Rector: Good afternoon, Commissioners. Dave Rector, Building Authority. Is this on? It didn’t sound like it. We have two chillers at the Centre, one of them is completely down and needs to be repaired. I received four different quotes to repair the chiller. We’re running on the back up one now, and, obviously, it’s summertime we need to repair it. I requested that we spend $40,000 from our F&B Fund to make that repair.

President Winnecke: David, is that a not-to-exceed $40,000?

Dave Rector: It is, yes.

President Winnecke: Who are the four bidders, do you know off the top of your head?

Dave Rector: Industrial Contractors, J.E. Shekell, Alpha Mechanical and Johnson Controls. Industrial Contractors was low.

President Winnecke: Okay. Any questions of Mr. Rector? If not, I would entertain a motion to approve his request to spend an amount not to exceed $40,000 from the Food and Beverage reserve account for the chiller repair at the Centre.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or further discussion? Hearing none, roll call vote.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

Dave Rector: The second item?

President Winnecke: The jail.

Dave Rector: Sheriff Williams, I think, had sent you an e-mail today that he couldn’t make it, but Major Pace has come in his stead, and is here. Come on up, Rick. You’re going to explain this. I think Eric’s e-mail explained it real well, but I want Major Pace, he was in the jail up until recently and is very intimate with this situation. I thought he could much better explain it than I could.

Rick Pace: Good evening, Commissioners. Like Dave said, my name is Rick Pace, and at this time I am the Major over the operations at the Sheriff’s office. Prior to that I was the Major over the Confinement Center for almost three years and third shift Lieutenant shortly after the new jail opened. The item that Mr. Rector is talking about is enclosing the booking area, where the booking Sergeant works and where the Clerks work. Needless to say, because of how it’s built and because of the people we hold in that area, to put it bluntly it is a zoo. They receive several calls from the public every day, all shifts, also from the professional sector. The Sergeants are constantly dealing with court paperwork, paperwork to bond subjects out and what not, and other various issues. The booking Sergeant probably is one of the most vital areas of the jail, but when you have people cursing at the top of their lungs, showing feces, trying to get...that’s their job, is basically to distract the Sergeants and the Clerks. There is nothing you can do. I’ve sat up there many a time, tried to talk to the public, and basically they’re here in the background cursing and yelling and screaming. Not because they are fighting or whatever, but that’s their mission in life. To me, that’s how mistakes are made. We cannot afford to make mistakes there, especially in the booking area. I’ve always thought it should have been enclosed, it wasn’t, but if this project can be set forth, it would be a great help to the people that work in that area.

Dave Rector: We have the money in our joint fund, between the Building Authority and the Commissioners that was the result of a settlement out of court on a pending lawsuit with the design firm during the construction. So, the money is there, if you so choose. Then, I will bring it up in my board meeting tomorrow.

President Winnecke: David, just for the record, we have approximately $75,000 left in that account? Is that correct?

Dave Rector: Yes, that’s correct.

President Winnecke: And, you’re proposing a project to not exceed how much for this?

Dave Rector: Eight thousand.

President Winnecke: $8,000. Questions of the Commissioners?

Commissioner Abell: I just have a question about the design, because it’s kind of hard to tell what it is from here. Is that like a smoky colored Plexiglas–

Rick Pace: Yes.

Commissioner Abell: –that will go?

Rick Pace: Exactly.

Commissioner Abell: But, it won’t go over the top of them, it will just come up?

Rick Pace: Yeah, it will come up to the ceiling and it will diminish the sound immensely, and it will allow the Sergeants and that to still view the cells around them, but not allow the inmates to see in there. Because that’s one of their forms of entertainment is to distract the Sergeants and Clerks while they’re doing their work. I could go into various things that they do, but I won’t at this meeting here.

Commissioner Abell: Okay, but if they need to converse with someone they can still do it through the Plexiglas?

Rick Pace: Yes, they can.

Commissioner Abell: Or, they have some way to do that?

Rick Pace: Yes, Ma’am, and that’s one of the things, they can talk through, plus they have the radios, plus they’ll have the monitors for all the cells inside there. So, it won’t be a safety issue as far as the inmates.

Commissioner Abell: Okay, thank you.

President Winnecke: Steve, any questions?

Commissioner Melcher: Now is it going to touch the ceiling or be six inches from it or something?

Dave Rector: There’s a drop down soffit where the ceiling is built in. We’ll run it from the top of desk up to the soffit.

Commissioner Melcher: The only reason I was asking, because when these are designed there’s usually heat and air returns and stuff like that.

Dave Rector: We have a return right in that area and supply.

Commissioner Melcher: Okay.

President Winnecke: I would entertain a motion to–

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Questions or discussion? Hearing none, roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

Dave Rector: Thank you, Commissioners.

President Winnecke: Thanks, David.

President Winnecke: Kelley Coures, Old Courthouse.

Kelley Coures: Greetings.

President Winnecke: Greetings.

Kelley Coures: I wanted to come myself this evening rather than just send something through the mail, because I wanted a chance to brag just a little bit. Just a month or so ago we were able to unveil the newly restored Superior Courtroom in the Old Courthouse. Since I took over President over the Old Courthouse Foundation five years ago, I think we’ve done a wonderful, wonderful job in that building. I want to brag on my troop of volunteers. Marsha, you were on our commission for awhile, our board for awhile, and these are all volunteer people that meet, you know, once every couple of months to try and restore the interior of this marvelous, marvelous building. We’ve hired FC Tucker Emge Realty to market the building, and we’re almost at, what 85 percent capacity in paying tenants. My goals as President were two fold, to restore the public rooms to their original shape and make them usable for the public, and we’re moving towards that, and to get the building on a paying basis so that it’s not a drain on the taxpayers. I think the rent has generated now, pretty much covers the day to day expenses, the utilities of the building. So, we’re moving in the right direction. I want to invite you all to...have you seen the restored Superior Courtroom?

President Winnecke: Beautiful.

Kelley Coures: Have you seen it? I mean, it’s just beautiful and we’re so proud of it. But, one of the things that I, really is a high priority for me are the north and south exterior doors on this building. I gave Commissioner Winnecke an estimate from Mike Alley. Mike Alley is the man who did the woodwork inside the Old Superior Courtroom, the bar and the chairs, the tables, the judges bench and all of that. His company did all of the wood restoration. It’s such a small, I need $10,000, up to $10,000 to restore these two doors. If you look at the proposals that he’s given us, there are two items that he did not price out, and those are interior, some interior things that I believe the Foundation would be able to take care of. It’s the exterior wood on these doors that looks just terrible when you go up to those doors. The other problem, in fact, I think I told you, Marsha, in the winter time last year I was waiting for someone from Evansville Living to come to do a story, they wanted to do an article, and I was standing, in February, I was standing in front of the north face of that building and those doors there’s a space about an inch wide that the cold air was just blowing in. Mike Alley has, he and I talked about it and he’s going to weather strip with furring all around there to make those two exterior doors weather tight. It doesn’t help, my next project will be the revolving door at the other entrance that needs significant work, but those two exterior doors I think it would help the heat loss in the winter time, I think it would help in the cooling loss in the summer time and it would present a much more appealing entrance to the building for people coming to do business there and people who are renting the rooms out for their wedding receptions and things like that. So, I would really appreciate if we could get this done as quickly as possible.

President Winnecke: Kathryn, from a legal standpoint, what are our obligations for an amount of $10,000?

Kathryn Schymik: I’m sorry, I don’t understand your question.

President Winnecke: In terms of bidding. They’ve sought–

Kathryn Schymik: Oh, I see.

President Winnecke: – a quote from–

Kelley Coures: If I could?

President Winnecke: Sure.

Kelley Coures: When we were going through the process of getting that courtroom restored, we asked for bids on the woodwork in the building and we got none. It was Mike Shoulders, our architect from VPS that went out and sough Mike Alley, because he had redone the doors on the Henderson County Library, the historic entrance. Mike and I went down there and looked at it, and they are just gorgeous. So, that’s the reason that I just, I thought I would come myself and just ask for the money to do it, and if we could do it quickly and just let Mr. Alley do it, if we didn’t have to bid that much out, because we didn’t get any bids for the wood in the courtroom.

Kathryn Schymik: I think, this is not a bid for services per se, it’s more of a public works kind of, because it’s more like a labor and construction contract. So, I think that to the extent that funds are being approved by the Commissioners those would have to be, they would be subject to the public bidding laws. Even though you didn’t get any responses on those, I think we still have to publish notice and request pursuant to statute before they could approve any expenditure of funds.

President Winnecke: So, maybe we could work, Marissa, you can work with Kelley to get that advertised, and then we could get that done as quickly as possible.

Kelley Coures: My goal is to get it done before winter.

President Winnecke: I think we can do that.

Kelley Coures: If we could, get that done, I mean, the cold air just blowing through there. I can just, you know, it’s like, as a homeowner I can just see the dollars going flying out the door, and since they’re taxpayer dollars, I wanted to try and save as much as possible.

President Winnecke: I think we can get it done by the winter.

Kelley Coures: Okay.

President Winnecke: So, Marissa will be in touch and we’ll work on doing it legally.

Kelley Coures: I appreciate that. Thank you so much.

President Winnecke: Thanks, and thanks for your effort over there. It does look really nice.

Kelley Coures: Thank you.

President Winnecke: Deidra Conner?

Deidra Conner: Thank you. Good afternoon, and thank you for inviting us to attend the County Commissioners meeting. My name is Deidra Conner, I’m the President of Evansville ARC. I think all of you know what Evansville ARC does, but for those listening, just a little background. Evansville ARC is a non-profit organization that provides services to individuals with developmental disabilities. We were founded in 1957 by a group of families who were committed to keeping their children in the Evansville community. They did not want to send their children to a State institution and there were no services, even in the school system, available at that time. Special education did not start until the early 1970's, by law. So, ARC actually started as a school in the basement of the Eastside Christian Church, and today we have grown and evolved to meet the needs of those children as they grew up, and to meet the needs of individuals with disabilities in our community. We now serve over 750 children and adults. Our youngest client is six weeks old. Our oldest client is 80 something years old. So, we have a very broad scope of services, and many of these folks we serve on a daily basis. Part of ARC’s history that we’re very proud of is we’re constantly changing. What we do today is not what we will be doing tomorrow. We are constantly evolving and changing to meet the needs of what the next generation needs and wants. What I want you to hear just a little about today is our Connections for Life program, which started about eight years ago as a pilot project. In the old days, even just ten years ago, people either had a job or they came to our adult day program, and they stayed in our facility and received training. We realized that’s not enough. We wanted to give people the opportunity to become involved with the community even if they couldn’t work full time. So, the Connections for Life program was started as a pilot. It’s now considered one of our premier programs. We’ve been held in very high regard by our accrediting body for starting this program. We’ve actually been presenting at national conferences and to our peers who are trying to replicate this. So, I want you to hear from Shelly Dunn, who’s the manager of our adult programs; Leslie Cox, who’s one of the participants in the program; and then Denise Thorbeck, who’s with us also as the community liaison. We promise to keep it short.

Shelly Dunn: I will try. My name is Shelly Dunn, like Deidra said, and I run the Adult Day Service program and the Connections for Life program. The Connections program is just a phenomenal program for our clients and for this community. What we do is we pair up our 63 individuals enrolled in the program with volunteer sites out in the community. We normally serve around 50 plus not-for-profit sites per year, unduplicated. St. Anthony’s soup kitchen, lots of long term care facilities where we go and socialize with the residents, help call out the numbers for bingo, that is a wild one I’ll tell ya. We go and, we’ve partnered with lots of community organizations to do a recycling project, and what a great way to promote a greener Evansville. We go and separate newspapers and magazines and junk mail and so forth and take it to either Wesselman’s or to BFI, those types of places. We go to Evansville State Hospital and we pair up with individuals there that don’t have maybe family or visitors. So, we’ve identified another group of folks in need where we do pen pals with them, we go to monthly dinners or game playing nights with them to be able to do those types of things as well. All kinds of things with MDA, MSA, Susan G. Komen, we put together their packets and mailings. So, it’s a phenomenal program. What we’re doing is getting our clients out in the community and showing that they’re productive members of society. In the last fiscal year we logged 5,550 ½ volunteer hours in Evansville, Indiana. That is phenomenal. So, I want to have Leslie tell you a little bit about it, because I can go on and on, because what we’re doing is we’re teaching our clients some work skills that maybe they’re going to go out and get a community job too. So, Leslie, why don’t you come up here just a little bit, and can you tell everybody what you do in Connections?

Leslie Cox: We go to MDA, Vista Care, we give stuff to the clients. We definitely make crafts for them, because, you know, when they’re in a program like Vista Care or something like that, we want to make them a little happier so they’re not...if they’re sick with something, make them feel better. You know, I just like making them smile maybe, because, you know, if they get that special something, you know, they are probably going to smile and say, somebody made that for me. So, that’s probably why. One of the things that I like to do out there, and, of course, we recycle and we do things, so, it’s really fun. I like it a lot.

Shelly Dunn: What’s your favorite site do you think?

Leslie Cox: Probably Vista Care, because we can go, we shred, we make crafts for the different holidays for the people who are in the nursing homes, or, you know, that can’t get out and do, you know.

Shelly Dunn: Leslie has been with the program for about a year. So, she goes to all different kinds of sites. The ultimate goal of the program is to develop natural supports in the community. Whereas we can go and kind of back out of that relationship and maybe Leslie can go alone as opposed to having Denise with her at all times. But, we don’t just drop that, maybe we go to a new site for her, for Leslie to learn and do other sites there too.

President Winnecke: Alright.

Shelly Dunn: It’s phenomenal. Cutting edge. I spoke in New York City about this and in Tucson, Arizona. It’s fabulous. So, questions from the Commissioners?

President Winnecke: I would just say, Leslie, your smile is very infectious.

Leslie Cox: Thank you.

President Winnecke: The more you can spread that around the community the better.

Leslie Cox: I know. Thank you.

Deidra Conner: We can’t say enough about how much we appreciate the support from the County Commissioners. This type of program would not be possible without our community partners. You are sincerely one of our longest standing, over 40 years, and one of our most important community partners. So, I say this every time I’m here, Lloyd, our successes are your successes and I mean that from the bottom of my heart. People who’ve been involved with the Connections program were previously told they would not be able to work, they didn’t have valuable skills. We now have individuals who went through this program who are working full time, and then still volunteering on top of that, and using their paid wages to donate their money for people less fortunate in the community. This has truly been a life changing program. It’s something that we couldn’t do without your support. So, we would love for the listeners, or people who don’t know about us, if they want to learn more to call me directly, Deidra Conner at Evansville ARC, 428-4500, or log onto our website, evansvillearc.org. For family members who are just a little nervous about getting their loved ones engaged with something like this, folks like Leslie and Denise and Shelly, you’ll not meet anyone more enthusiastic than this team of ladies, love to talk to families and let them know what can happen in individuals lives. So, thank you for your support.

President Winnecke: Thank you. Just, I know there are a lot of great not-for-profits in our community, but I think, I’m not sure there are many that have more passion or compassion than you folks. I applaud you for everything you do.

Deidra Conner: Thank you.

President Winnecke: Okay, moving on, Debbie, Cooperative Purchasing Organization. Two awards to consider, first VC-9903-2011, the Burdette Park food and related items.

Debbie Spalding: Yes. Those bids were opened in this meeting, the last meeting that this Commission had, and we received responses from three vendors. We had sent the invitation out to ten vendors. We, I would like to ask you to award to all three vendors. Fischer Candy was one of the vendors and they bid only candy and chips. They didn’t bid other products that they don’t provide. Earthgrains Baking Company has, is out of Louisville, but they have a local facility here in Evansville, and they purely bid the bun and the bread items. These are not frozen. Burdette Park does not have a means to store frozen goods, they don’t have enough room. So, they need to have a facility where they can buy them fresh. Then, the last vendor was CRS One Source. I would ask that you would award the bulk of the food items to CRS One Source, including the meat, fries, condiments, ice cream, and everything else, the paper goods also.

President Winnecke: You found all of the bids to be in order?

Debbie Spalding: Yes.

President Winnecke: I would consider a motion to approve based on the CPO’s recommendation.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Questions or discussion? Hearing none, roll call vote.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

Debbie Spalding: Thank you.

President Winnecke: Next, the fixed price of commercial fueling, contract APA-025-2010.

Debbie Spalding: Yes, in the meeting of May 24^th, the Commission granted approval to extend the 2010 contract for commercial fueling. On that date, you might remember, Bryan Smith was here from Heritage, and he told us that the fixed price from June to December, the remaining of this year would be $3.39, and for all of 2012 it would be $3.36. This is for unleaded fuel, and we would like to set a price. Today I asked for a price from Heritage and the price for the remainder of 2011 was $3.28, so an eleven cent decrease, and for all of 2012 the price would be $3.28, which is an eight cent decrease. At that meeting we had asked for permission to be able to set the price when it became valuable to do so, because this Commission’s agenda is required on Thursday, I asked to be put on the agenda in case prices continued to go down, and if the Commission felt this was a good time to set the price, if they felt like doing that. If not, you know, it could be tabled until you think it would be more beneficial.

Commissioner Melcher: Can you go over those prices one more time? $3.28 you said?

Debbie Spalding: Right, the price for the balance of 2011, the fixed price for unleaded, this is 87 octane unleaded, would be $3.279, so $3.28. Then, for 2012 it would be $3.28. Also, Bryan Smith from Heritage wanted me to relay the information that that was at close of market today. Now, tomorrow morning, if you set this price and we go to award it, that price could have fluctuated. It could be, you know, five cents, ten cents difference. So, there’s really no way with this Commission meeting at 5:00 to order the fuel the same day.

Commissioner Melcher: What did you, has the city passed anything yet? If I remember right you guys told us that they gave you the opportunity to vote on it when it got low. So, have you done that yet for the city?

Debbie Spalding: Yes, the Board of Public Works granted permission for the Cooperative Purchasing Organization to set a price when it was deemed to be beneficial. What would happen is we would contact the Sheriff, the Police who are the biggest users of the unleaded fuel, and we would say, today we’re being offered this price, are you ready to set that price? So, it wouldn’t be purely my decision. It would be the people that buy the most fuel would be agreeing to it.

Commissioner Melcher: Okay, did the city set theirs? Did you do it for the city yet?

Debbie Spalding: No, they allowed us to set the price when it became beneficial to do so.

Commissioner Melcher: So, it’s not been beneficial yet?

Debbie Spalding: Well, I need your approval, because it’s a joint, the volume, we get a discount because of the volume that the Sheriff and the Police buy together. So, without getting this body’s approval I couldn’t, because I don’t have the volume just with the city.

President Winnecke: But, the key, excuse me, did you want to ask something?

Commissioner Melcher: No, go ahead.

President Winnecke: I was just going to say–

Commissioner Melcher: I’ll come back.

President Winnecke: – the key is the fact that the markets need to be open in order for you to commit to set the price?

Debbie Spalding: Right.

President Winnecke: So, we really, it sounds like it’s prudent on our part to give you that, the same permission that the city has given you.

Debbie Spalding: I would appreciate it, if it could be agreed upon.

Commissioner Melcher: We didn’t do it last time because you weren’t here, and I really wasn’t wanting to give away something like that until we found out a little bit more about it. Last time you were here, I think it was $3.99 a gallon.

Debbie Spalding: It was $3.39.

Commissioner Melcher: No, it was $3.99 retail.

Debbie Spalding: Oh, okay.

Commissioner Melcher: It was $3.39, I kept these records.

Debbie Spalding: Okay, okay. Thank you.

Commissioner Melcher: Because the way I had it figured it was going to be a lot cheaper than what you gave us today. So, I guess, I’ll never understand pricing on gasoline.

Debbie Spalding: I won’t either to be truthful.

Commissioner Melcher: Because if you go from $3.99 to $3.39, and today it’s $3.37, it should have been closer to the $2.75 we were at when we signed the contract.

Debbie Spalding: Right, now I do understand that the price that you see advertised throughout town includes taxes that a municipality wouldn’t be paying. There’s about 20 cents difference, I think.

Commissioner Melcher: But, the taxes are appropriate, I mean, it just wouldn’t be that much higher.

Debbie Spalding: Right, and today when I was speaking with Heritage they told me that oil was up today $2.86 per barrel over yesterday’s price. Whatever that means.

Commissioner Melcher: Well, that doesn’t mean anything. We’ve already figured that out. So, you know, I don’t know the correct answer here. Also what they were saying on the news last night is that it’s even going to go down. So, we’re not there yet.

President Winnecke: But, what we’re saying–

Commissioner Melcher: But, I’m not against giving them the price, as long as we know what it is when we do that.

President Winnecke: But, we’re not setting the price tonight. We’re just giving the Cooperative Purchasing Organization the opportunity to identify the prices at the lowest possible time to lock in on our behalf.

Debbie Spalding: Right, and Heritage will tell you they don’t even know that. I mean, they would say, they could recommend this seems like it would be a good time, but it’s all a gamble. I mean, no one knows.

Commissioner Melcher: No, but they’re in that business, and that’s who we’re with.

Debbie Spalding: Right, and we would listen to their advice.

President Winnecke: Okay, at this point I would entertain a motion to grant the Cooperative Purchasing Organization the right to set our fuel cost when it deems appropriate.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or further discussion? Hearing none, roll call vote.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

Debbie Spalding: Thank you.

President Winnecke: Thanks, Debbie.

President Winnecke: Next we have permission to advertise notice of public hearing for the vacation of a portion of Old Seib Road. The public hearing is to be scheduled for July 12, 2011. I would entertain a motion to approve. I would make that motion.

Commissioner Abell: I’ll second it.

President Winnecke: There’s a motion and a second. Questions or discussion?

Commissioner Abell: This is just for the public hearing, which is required, is that correct?

President Winnecke: Correct.

Commissioner Melcher: Yes.

Commissioner Abell: Okay.

President Winnecke: Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: I will abstain from this vote.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 2-0. Commissioner Melcher abstained.)

President Winnecke: Next under contracts, agreements and leases, Chief Information Officer...is Matt here tonight? A network services agreement between Insight Communications Midwest LLC for network services to the IT system. The agreement runs for 36 months at a cost of $2,450 per month. Okay, in an e-mail to the County Attorney’s office detailing reasons why we were looking into moving this direction, there is a savings that they have estimated over the life of the contract of $49,752, compared to the existing and expiring contract with AT&T. There will be additional capacity for sending and receiving calls. There is a disaster recovery option built in for off-site recovery and 12,000 long distance minutes included each month for free. So, it does sound like there is a benefit, and the contract with the current vendor is expiring. I would entertain a motion to approve.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or discussion?

Commissioner Abell: I’m assuming the service is good?

President Winnecke: It’s their recommendation. So, I assume it is. Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Next, for the Health Department, memorandum of understanding between ECHO, the Evansville-Vanderburgh School Corporation, the Health Department and St. Mary’s regarding physical exams and immunizations for back to school blitz. This provides exams and services for children going back to school on July 27^th from 4:00 p.m. to 8:00 p.m. Gary Heck from the Health Department is here to answer any questions we may have about this. Any questions of Gary on this? I would entertain a motion to approve.

Commissioner Abell: So moved.

Commissioner Melcher: Second

President Winnecke: A motion and a second. Questions or discussion? Roll call vote.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Next we have a breastfeeding peer counselor contract with Jessica Cervantes. Under the agreement Ms. Cervantes will provide peer counseling services for $9.00 per hour which will be paid with grant funds. This agreement is identical to prior agreements. I would consider a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Questions or discussion? Roll call vote.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Next we have the 2011 mass prophylaxis plan. The plan is in place in the event of a disease outbreak, act of bioterrorism or other public health emergency that requires the need to dispense medication, antibiotics or immunizations. The plan was updated in June with a few changes from the 2010 plan. The changes include an updated communications pathways chart and changes to the standard operating procedures for the following; point of dispensing mobilization, operation and demobilization inventory management system and dispensing of medications. I would entertain a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Gary, just on that, how, was there public input into these changes? How were the changes determined?

Gary Heck: Gary Heck, Vanderburgh County Health Department, excuse me. We meet with all of our various partners and with the State District 10 team. Those partners would include people with the Emergency Management Agency, with hospitals, and based on all of that feedback and recommendations that’s how the plan is updated and modified.

President Winnecke: Okay. Any other questions or comments? Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Next we have a professional services agreement with Dr. Bentsen to serve as the medical consultant for the outpatient tuberculosis clinic. The agreement allows for Dr. Bentsen to serve as the consultant. He’s been serving in this capacity since 1997. The agreement runs for two years with Dr. Bentsen’s compensation set at a rate of $105.62 per hour. I would consider a motion to approve.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or discussion.

Commissioner Abell: Is $105.62 per hour a standard fee for this kind of thing?

Gary Heck: It started out, my understanding is that it started when Mr. Elder was the Director here and there was an hourly rate and that it’s been modified every year based on whether the county employees got a percentage increase. So, it’s just, so, in that regard it’s standard–

Commissioner Abell: Oh.

Gary Heck: – in that it’s been the same ever since, and his contract’s been treated that way. He probably, on an hourly rate, makes much more than that as a pulmonologist in this community. So, this is really probably a bargain rate, if you would.

Commissioner Abell: How many hours do we use him?

Gary Heck: Three hours a week. He’s at the Health Department on Tuesday from 9:00 till 10:00 and he consults with any of the active cases and writes all of the particular, he reviews not only the notes, he looks at x-rays, takes the x-ray and then he has the consultation with not only the patient but with the follow up nursing staff on how to make sure that the patients are taking medication going forth. So, it’s a three hour a week is the maximum.

Commissioner Abell: Well, I wasn’t having any problem with, that’s what those kind of doctors make, I just wouldn’t want us to pay more than the going rate.

Gary Heck: Right, right.

Commissioner Abell: Thank you.

Gary Heck: You’re welcome. Thank you.

President Winnecke: Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: Anything else for Gary?

Gary Heck: That’s all I have at this time, unless something comes up later that you need me for.

Commissioner Abell: I have a question, Gary.

Gary Heck: Yes, Ma’am?

Commissioner Abell: Did your board ever consider my request about two scales of expenses for things such as the dental clinic for one out-of-county and one in-county?

Gary Heck: It’s on the agenda, their next meeting is actually going to be in August. The meeting we had scheduled for June wasn’t held because we had a lack of a quorum. We need to have four out of the seven board members–

Commissioner Abell: Okay.

Gary Heck: – present, and only three of them would have been present. So, the meeting that was scheduled for June wasn’t held.

Commissioner Abell: Okay.

Gary Heck: But, it is an agenda item at the August meeting and I’ll be reporting back after that. My personal belief is they wouldn’t have a problem with it at all.

Commissioner Abell: Okay. Thank you.

Gary Heck: Yes, Ma’am.

President Winnecke: Hey, Gary, just along those same lines, are you going to recommend to the board what the difference in fees will be? Or are they just going to, I mean, I think one of Commissioner Abell’s points that was made earlier in the year was, you know, this would be a source of revenue for the clinic. I hate to just drag it out. If you go to that meeting with a proposal, are they going to approve it at that time?

Gary Heck: I’m working on that with County Attorney Ziemer, because one of the questions I think he had was just to make sure what the Health Department is required to provide in the way of services and what we aren’t provided were we allowed to do that. When we did the research originally, what we found was based on in-state and out-of-state tuition costs as a differential. We were using a ten dollar administration fee at that time, and that’s similar to what ECHO Community Health was doing when they put a minimum flat rate of $16. Now their service area is much larger than just Vanderburgh County though. So, I guess, what we’re looking at is trying to come up with a way of putting a dollar value on what that differentiation would be, and if the ten dollar administration fee, where those other service breaks would come. We haven’t found an example, just on my research of another Health Department where this is, where they have this kind of differentiation, other than the in-service, or of in-state and out-of-state tuition example.

President Winnecke: I think we would just like to see, this body see them move down the road. So, if you would keep that on the–

Gary Heck: Oh, it’s scheduled at their August meeting which would be the second Thursday at 7:00 in the morning at the Health Department.

President Winnecke: Okay.

Gary Heck: In room 216.

President Winnecke: Thanks, Gary.

Gary Heck: Thank you.

President Winnecke: Department head reports. Let’s see, who do I see first? Steve Craig?

Steve Craig: Steve Craig, Manager of Burdette Park. I don’t have much to report. I got the mess cleaned up from the flood. Got the trees cleaned up from the storms, and when it’s not raining we have good crowds. Of course, we’ve had some rainy days, we had a big day going with SABIC’s picnic Saturday, and right in the middle of it we got into that storm. But, everything’s going good, if you know anybody that’s a lifeguard and they need a job we’re still looking for lifeguards. I know it sounds old, but as the year goes on and a lot of my older kids go back to college, we stay open weekends and for me to be able to stay open weekends, we’re going to need to find some more lifeguards.

President Winnecke: Any questions of Steve? Thank you.

Steve Craig: Thank you.

President Winnecke: Have a good evening.

President Winnecke: John?

John Stoll: The first two items that I have are in regard to Blue Heron Estate Subdivision. The first is a street acceptance request, and this street acceptance consists of 2,062 of Pelican Pointe Drive, 451 feet of Palmetto Circle, 445 feet of Bombay Circle, 445 feet of Osprey Circle, 599 feet of Bayshore Drive, and 531 feet of Cape Code Circle. All the streets have been completed, so it’s recommended the streets be accepted for maintenance.

President Winnecke: I would entertain a motion to approve.

Commissioner Abell: So moved.

Commissioner Melcher: Second.

President Winnecke: A motion and a second. Questions or discussion? Roll call vote.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

John Stoll: Then, next I have a storm sewer acceptance request for that same subdivision. This covers 2,017 linear feet of storm sewers located outside of street rights-of-way. The developer has submitted a payment of $4,034 to cover the two dollar per foot acceptance fee. So, I would recommend acceptance of all of the off right-of-way storm sewer pipes.

President Winnecke: I would entertain a motion to–

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Questions or discussion? Roll call vote.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

John Stoll: Then, next, I have a street acceptance request for Section One of Spring Lake Valley Subdivision. This covers 1,367 feet of Wisteria Lane, 821 feet of Breezy Creek Drive, 215 feet of Kyle Drive, 197 feet of Lisa’s Way, 246 feet of Farmers Terrace, and 236 feet of Blackberry Hill.

President Winnecke: Variety of street names there. I would entertain a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

John Stoll: Then, next I have change order number two for the Burdette Park-USI bike path project. This is for an increase of $39,132.68. The county’s share of this change order would be 20 percent. This change order covers some design revisions to alter, remove some sections of the modular block retaining walls and replace it with earth embankments and curbs. Long story short, by making the design changes it actually reduced the quantity of walls to the extent that we would have had an increase of $69,000 based on what the construction inspection firm, Cripe Engineering, told us. So, this actually, even though it’s an increase of $39,000 it could have been another $30,000 on top of that if we followed the original plan. So, on that basis I would recommend approval. Like I said, the county share will be 20 percent, so the county will be on the hook for about $8,000 for this change order.

President Winnecke: I would entertain a motion to approve.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: A motion and a second. Questions or discussion? Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

John Stoll: The final item I had was a street plan approval request for Leed Sheffer Subdivision. This is located at the intersection of Kansas Road and Highway 57. The street plan approval is for the widening of the intersection of Old Seib Road where it intersects New Seib Road, which was part of the realignment done with Stonecreek Subdivision. This also adds a cul-de-sac at the south end of what is termed Old Seib Road on the plans, and then one detail that we still need to work out is the intersection of Kansas Road and Seib Road, the existing plans need some additional work to show how a semi truck can make it from Kansas Road on to Seib Road without encroaching in opposing lanes of traffic. All of these improvements are the result of the reuse of Old Seib Road in conjunction with the subdivision, and the pavement changes are necessary in order to accommodate truck traffic. So, I’m requesting approval of that minus the Kansas and Seib intersection.

President Winnecke: I would, go ahead, are you done?

John Stoll: I’m finished.

President Winnecke: I would entertain a motion to approve.

Commissioner Abell: So moved.

President Winnecke: Second. Any questions or discussion?

Commissioner Melcher: I do. Naturally, I guess. I really don’t think we need semi trucks on Seib Road, the one that was redone for that subdivision, because there are a lot of families, a lot of kids and everything comes out that way. I don’t understand why that this is being done. I think it would be a lot safer, safety wise and everything if it came in off 57. So, I don’t really think this is something that we need to pass because of the health and safety issues out there. I also know we’ve got some drainage coming on this. It seems like there’s just one thing after another with this property. So, with this, I don’t want to approve these plans, because I would like to see Seib Road, I even spoke to the engineer before about making this a non-truck traffic road, so we wouldn’t have a lot of this stuff like this. I’m not in support of accepting this plan, this street plan.

Commissioner Abell: My concern about this, John, is that they may pay for the improvements to Seib Road when we put it in, but then the county is stuck with the bill after that. If they’re going to run trucks up and down that road, I understand they don’t want to have to deal with INDOT. The reason INDOT would want them to make sure that 57 was sound for the trucks is the same reason I would want it on Seib Road, I don’t think they would want to have to deal with us on Seib Road if we wanted them to bring it up to the standard that it needs to be for trucks. I just feel real uncomfortable with a road like Seib Road being used for truck traffic. So, I have to agree with Mr. Melcher, I’m not happy with this plan as it is. Is there a chance that we could continue this and work with the developer? Or is this the way it has to be or he doesn’t want to do it?

John Stoll: I would say we probably need to talk to him and see what other options might be available, and then bring it back in an upcoming meeting. I don’t have any problem getting with them and seeing if they can make any changes that would help get a plan that could be approved. If not, then we can let you know that as well.

Commissioner Melcher: Part of this road is going to be left that’s only 18 feet, and if there’s going to be two lane traffic and one of them is a semi, I wouldn’t want, maybe me and my Jeep can do it, because we can get off the road, but somebody in a car couldn’t. So, if that’s going to happen there ought to be some modifications that that’s going to be 24 feet or something like that across also. I still think the best bet is go off of 57, work with INDOT to get a ramp, and that way everything is out in the open, you’re away from the neighbors, all the safety issues are solved at that time.

President Winnecke: Hey, John, are there any traffic projections on either, for either the entrance at Kansas or on Seib Road?

John Stoll: I’m not sure if the MPO has done any counts out there recently. The airport studies that they’ve been doing for the realignment of Oak Hill may have some numbers, but I can check with the MPO and check the airport’s traffic studies and just see what data might be out there.

President Winnecke: Because the current development calls, only has specific plans for one development, right?

John Stoll: As far as I know, yes, a gas station. Lot two is supposed to be a gas station, but, and lot one is already developed with the fitness center, so lots three, four and five were unspecified uses at this point.

President Winnecke: Okay, so, we have a motion on the floor and a second, but there’s also discussion to table this. So, we need to vote on the first motion first, right? Unless I withdraw the motion. I could withdraw my motion, correct? I would with–

Commissioner Abell: Did you make the motion?

President Winnecke: Oh, no, I did not. You did, I’m sorry.

Commissioner Abell: I will withdraw the motion.

President Winnecke: And I withdraw the second. So, if someone would like to make another motion.

Commissioner Abell: I will move that we table this and give John an opportunity to talk to the developer. You might relay to the developer our feeling that, if I had to vote on it (Inaudible) tonight, I would have to vote no.

President Winnecke: So, you have a motion to table?

Commissioner Abell: Yes, I have a motion to table it.

Commissioner Melcher: I’ll second the motion to table it. Besides they ought to look at 57.

President Winnecke: A motion and a second. Questions or further discussion? Roll call vote.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

John Stoll: That’s all I have.

President Winnecke: Thanks, John.

John Stoll: Thanks.

President Winnecke: Gary or Doc, did you have anything?

Ray Nicholson: Doctor Nicholson, Health Officer for Vanderburgh County. I just would like to give you a little bit of information in that we’re having a major outbreak of measles in northern Indiana. This epidemic has started among people who have not been vaccinated. There are a number of doctors here in Evansville that are in their 55-60 year range who have never seen a case of measles. We have pretty much wiped this out, and now we have immigrants that have come in who have not been immunized. We also have a sizable population where they have refused to take immunizations because they think that immunizations are not useful. I’m here to tell the public that they are. That you all well know how many cases of polio and measles and everything else we’ve had for years and years and now it’s almost been wiped out. So, this is for information that we are working on it hard and we’re trying to educate the public and we hope that this fall we’ll catch all of the children that need immunizations. A lot of the families have declared that they have adopted the Amish religion, and consequently are asking the School Corporation to excuse them from not having their immunizations on that basis. So, it’s going to be a problem, but we’ll see what we can do about it to try and stop this again, because we thought it was pretty well wiped out and it is coming back.

President Winnecke: Good. Good information, Doctor.

Ray Nicholson: Yes, thank you.

President Winnecke: You’ve given the newspaper and Channel 14 a story to do.

Ray Nicholson: Thank you.

President Winnecke: Thank you.

President Winnecke: Moving on, any new business to come before the Commissioners?

President Winnecke: Old business?

President Winnecke: Any public comment on any issue?

President Winnecke: Hearing none, we’ll move on to the consent agenda. I would consider a motion to approve the consents.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: Madelyn, do the thing that you do so well.

Madelyn Grayson: The June 28^th consent items are as follows: approval of prior minutes, we have the June 9, 2011 Commissioner-City Council workshop minutes, the June 14, 2011 Commission meeting minutes, and the June 28, 2011 executive session summary minutes; employment changes for the Commissioners approval, there are two for the Health Department, two for the Public Defender, four for Burdette Park, and one for the County Highway; the County Auditor has a Barrett Law lien release for the Aabel’s Park Barrett Law project; the County Engineer has pay request number 130 for TIF projects in the amount of $57,701.21; the Evansville MPO has a request to waive fees, not overtime for the Centre to host a Sustainable Evansville Area Coalition Public Kick-Off Meeting on Wednesday, August 3^rd; the County Commissioners have a transfer request for Southwestern Mental Health to fulfill contractual amount and the 2012 budget; there are surplus requests from the Sheriff for two 2000 Ford Crown Victoria’s and the Commissioners have various office equipment; Evansville ARC has the May 2011 report of activities; Weights and Measures May 16^th to June 15, 2011 monthly report; the County Treasurer has April and May 2011 monthly reports, and the May 31, 2011 year-to-date report; Burdette Park has the comparison from January through May from 2010 to 2011; and there are department head reports from Burdette Park and the County Engineer.

President Winnecke: Roll call vote please.

Madelyn Grayson: Commissioner Abell?

Commissioner Abell: Yes.

Madelyn Grayson: Commissioner Melcher?

Commissioner Melcher: Yes.

Madelyn Grayson: President Winnecke?

President Winnecke: Yes.

(Motion approved 3-0)

President Winnecke: I would consider a motion to adjourn.

Commissioner Melcher: So moved.

Commissioner Abell: Second.

President Winnecke: We are adjourned.

(The meeting was adjourned at 5:54 p.m.)

CONSENT ITEMS:

Commissioners:

Approval of Prior Minutes: June 9, 2011 Commissioner-City Council Workshop Minutes, June 14, 2011 Commission Minutes & June 28, 2011 Executive Session Summary Minutes

Evansville MPO: Waiver of Fees/Not OT Centre: 8/3/2011.

Transfer Request: Southwestern Mental Health Contract.

2012 Budget.

Evansville ARC May 2011 Report of Activities.

Employment Changes:

Health Department (2)              Burdette Park (4)            County Highway (1)

Public Defender (2)                  Sheriff (2)                        County Assessor (1)

Auditor: Aabel’s Park Barrett Law Project Lien Release.

County Engineer: Pay Request No. 130: Green River-Burkhardt TIF Projects.

Surplus Requests:

Sheriff: (2) 2000 Ford Crown Victorias.

Commissioners: printers, cartridges and phonefax.

Weights and Measures: May 16-June 15, 2011 Monthly Report.

Treasurer:

April and May 2011 Monthly Reports.

May 31, 2011 Year-to-Date Report.

Burdette Park: Comparison from January-May 2010-2011.

Department Head Reports:    Burdette Park                 County Engineer

Those in Attendance:

Lloyd Winnecke                        Marsha Abell                  Stephen Melcher

Joe Gries                                  Kathryn Schymik            Marissa Nichoalds

Madelyn Grayson                     Dave Rector                   Rick Pace

Kelley Coures                           Deidra Conner                Shelly Dunn

Leslie Cox                                 Denise Thorbeck            Steve Craig

John Stoll                                  Gary Heck                      Ray Nicholson

Others Unidentified                   Members of Media

VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

Lloyd Winnecke, President

Marsha Abell, Vice President

Stephen Melcher, Member

(Recorded and transcribed by Madelyn Grayson.)