|
Special Space Allocation Meeting June 24, 2002
The Vanderburgh County Board of Commissioners met in special session this 24th day of June, 2002 at 4:35 p.m. in Room 307 of the Civic Center Complex with President Catherine Fanello presiding. President Fanello: We have minutes to approve, do we not? Commissioner Mourdock: I don't see them if we do. President Fanello: Do we have minutes to approve, Suzanne? We have in the past. Commissioner Mourdock: Have you seen them? President Fanello: No, I haven't. (Inaudible) President Fanello: Yeah, that's fine. Did she e-mail them? Oh, I haven't, I don't know Tammy always takes care of the e-mails for the minutes and stuff. Okay. Dave Rector, Director of the Vanderburgh Building Authority is here and he and I had a conversation earlier. Dave do you want to bring us up to date on the CAD plans? Dave Rector: Yeah, good news. Not as good as I had hoped from last time. We are moving forward, had some questions we had to resolve about the scannability and document handling and in fact the architectural firm was in today and picked up the plans to be able to start on doing that so from the last meeting when I thought that we would have things moved forward a little bit sooner we don't, we are now. President Fanello: So, they do have them picked up. Dave Rector: And we will continue moving on that. President Fanello: Do you know approximately how long it is going to take for them to? Dave Rector: About a month. President Fanello: One month, okay. Richard, do you have any questions? Commissioner Mourdock: I guess just to that they being the architectural firm? Dave Rector: PCI. They and one other
company or firm in town were the only ones I was aware of that could scan
drawings into CAD system and was waiting on the quote and they were on
vacation and then we had to get in line to get it done, so but we are moving
forward now.
President Fanello: I think until we get those plans and we can possibly drop some ideas into those plans it is going to be kind of, we have all of the information on paper here and if you notice, we do have an update on departments that did not submit additional square footage needed and you have an updated. Commissioner Mourdock: And that is the second part, here on the desk? President Fanello: Yes, yes. If you will notice the note on the Courts, the Bar Association has estimated that they need approximately 53,735 square feet and that's the total that they need it would be an additional 70% over what they have right now. The Assessors office was unsure of how much they would need because they did not know the impact of reassessment, which I am not sure that I understand that. I don't know what reassessment has to do with space. Do you know? Do you have any answers to that? Rick Barter: I think that at the time that we filled that out we were thinking that it might be necessary to bring in more people to handle the reassessment. The way it looks to be going now and after what the legislature put out I don't think that reassessment is going to impact, it will just be any growth in the office and dealing what the routine things that come up. President Fanello: Okay. Do you know if possibly the Assessor would want to revise that statement and maybe come up with a firm figure of what she sees as growth over the next five to ten years? Rick Barter: Possibly. Let me ask her that. President Fanello: As we notice the Prosecutor has requested an additional 7,000 square feet. The Health Department has requested an additional 22,772 square feet which I am not sure and I can't remember without, and I didn't bring it with me what the estimate from Hafer was when they did the study. Do you remember Sam? That is the total that you need is 22,000? Sam Elder: That is the total. President Fanello: That is the total that you need, is 22,000? Sam Elder: Yeah, we have 10. President Fanello: Okay, the way it was typed on it was that you needed an additional, so we will change that. Commissioner Mourdock: So, it is not 22,000 additional, it is just 22,000 total? President Fanello: So roughly an additional, what 12,000? The Treasurer has requested that we just reconfigure her space which I think maybe the thing that we need to do with a lot of the offices is to go through and maybe reconfigure their space to be more efficient. Maybe it's that they don't really need additional square footage maybe they just need a more efficient design within their office. (inaudible) President Fanello: Do you want to come? Dave Rector: Once we have that, we can do some modeling too on the expansions and see can we do that in that area or are we going to have to look to be moving to some vacated areas to be able to do it. President Fanello: Okay. Do you have any additional questions, Richard? Or comments? Commissioner Mourdock: No, not from the update and again until we, and I think this is what you were saying before, until we start putting names on a blueprint it's hard to decide. President Fanello: Yes, it's hard, we have all of the information on paper we just need once, like Mr. Rector, gets these scanned in it will be easier to drop the information in. Dave Rector: We have it now but even the usefulness of it is now is 30 years ago and so we don't have the as builds reflective of what we currently have. As you keep saying as we get that on there and are able to do something with it. Commissioner Mourdock: The additions, not additions but modifications that have been done in the building in the last 30 years, you don't have any plans on those? Dave Rector: No, we will have to do as builds. What we have is the original set of drawings for the construction of this building and the Courts Building. Commissioner Mourdock: But all of the modifications that Steve Utley was responsible for, you are saying we don't have drawings of those changes? Dave Rector: Well, we have hard copy drawings, there's nothing on CAD. Commissioner Mourdock: Oh, okay. Dave Rector: So we will have to incorporate those into the computer system. President Fanello: So, what do you think would be, what kind of time frame do you think we should leave here until the next space allocation meeting? What is your recommendation? Dave Rector: I think a month. President Fanello: One month? Dave Rector: Yeah, that way I can bring you drawings and have some names on it and locations. President Fanello: Okay, let's see. How about we tentatively go ahead and set, pending all of the information getting in, July 29, maybe at 5:00.? Richard, does that sound okay? Commissioner Mourdock: Sure, okay. That's fine. Dave Rector: July 29th? President Fanello: July 29th at 5:00. Dave Rector: Okay. Commissioner Mourdock: That is a Monday, I presume? President Fanello: I'm sorry? Commissioner Mourdock: That is a Monday? President Fanello: Yes. Dave Rector: And if I get some information or things maybe sooner than that I will kind of start letting you get that so you can start reviewing it before we get here. President Fanello: Okay, that sounds good. If there are no other questions? Commissioner Mourdock: Motion to adjourn. President Fanello: Adjourned. Meeting adjourned at 4:43 p.m.
Those in attendance:
APPROVAL
______________________________
______________________________
Recorded and Transcribed by B.J. Farrell |
