VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

JULY 15, 2008

The Vanderburgh County Board of Commissioners met in session this 15^th day of July, 2008 at 5:00 p.m. in room 301 of the Civic Center Complex with President Jeff Korb presiding.

President Korb: Good afternoon, ladies and gentlemen. It’s 5:00, we’re going to start the July 15^th meeting for the Vanderburgh County Commissioners. I’m going to start with introductions, if I can please, from my right to left.

Marissa Nichoalds: Marissa Nichoalds, Superintendent of County Buildings.

Ted C. Ziemer, Jr.: Ted Ziemer, County Attorney.

Commissioner Nix: Bill Nix, County Commissioner.

President Korb: Jeff Korb, County Commissioner.

Commissioner Tornatta: Troy Tornatta, County Commissioner.

Madelyn Grayson: Madelyn Grayson, Recording Secretary.

Bill Fluty: Bill Fluty, County Auditor.

President Korb: Join with me, please, in the Pledge of Allegiance.

(The Pledge of Allegiance was given.)

President Korb: And, it looks like we’ve got two guests with us this evening. If you all would just introduce yourselves, that would be great. Your name, and I’m assuming you go to a school, so, let us know.

Taylor Byrley: Taylor Byrley, and I go to Memorial.

James Holley: James Holley, and I’m from Castle.

President Korb: We’ll start this evening with our action items. The first action item is Diane Clements, the Human Relations Commission annual dinner. Diane will be here to detail us information for this event. Welcome.

Diane Clements: Thank you.

President Korb: Excuse me, can we just state your name?

Diane Clements: Yes, Diane Clements, Director of the Human Relations Commission. Thank you for allowing me to be on the agenda today.

President Korb: Sure.

Diane Clements: I am coming to you in regards to the annual dinner, which will be held on September the 11^th this year, at the Centre. We are very proud of the annual dinner. It is a time to present to the community the work of the commission for the previous year. We have our annual report that is available, and we also award the Celebration of Diversity Awards. This year our keynote speaker is going to be Dr. Michael Eric Dyson. He is an individual that has championed the cause of disadvantaged people, and we think that he is going to be a great keynote speaker this year. What we would like to request is that the room for the Centre for this event be waived. Of course, this is an event that any proceeds that we have left has supported some of the advisory boards that we provide administrative support for. Namely, the Commission on the Social Status of African American Males. So, that is our request today. I do have information on the dinner. I’ll just pass these around.

President Korb: Diane, when is this event?

Diane Clements: September the 11^th. That is on a Thursday.

President Korb: Have you already reserved the room?

Diane Clements: Yes, sir.

President Korb: Okay. Typically, what we do in a situation like that, we will have discussions with the individuals and the people, SMG, who run the Centre.

Diane Clements: Yes.

President Korb: So, we’ll probably table this tonight, unless the other two Commissioners want to go ahead and make a motion.

Diane Clements: Okay.

President Korb: Which I would be fine with as well, but get back with you on that.

Diane Clements: Okay.

President Korb: Okay?

Diane Clements: Okay.

President Korb: Gentlemen, any comments?

Commissioner Tornatta: I make a motion to approve.

Commissioner Nix: Second.

President Korb: All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign. The motion passes.

Diane Clements: Thank you so much.

President Korb: Thank you for coming, and good luck with the event.

Diane Clements: Thank you.

President Korb: Appreciate it.

Diane Clements: Thank you.

President Korb: The next item on the list is Mike Duckworth. Michael? If you would, come up please, and introduce yourself, and permission to advertise a lunch/training room.

Mike Duckworth: Yes, sir, Commissioner Korb, ladies and gentlemen, Mike Duckworth, Superintendent of the County Highway Department. I’m here in regards to this item, to ask permission to actually get prices, three prices or more, on phase two of the County Highway lunch/training room. This was funded by the Council, the first phase was, and we’re asking to go ahead and proceed with that. I believe the Commissioners are going to provide the funding through the Infrastructure account, up to $50,000.

President Korb: I need a motion for approval.

Ted C. Ziemer, Jr.: Excuse me.

President Korb: Questions?

Ted C. Ziemer, Jr.: Did you mention with the quotes to be returned to the Commissioners and opened here?

Mike Duckworth: Yes, August 5^th I’ll come back with the quotes and ask that you make a determination as to how we award those.

Commissioner Nix: Move approval.

Commissioner Tornatta: Is there any other funding that you can get for that room?

Mike Duckworth: Well, I’m sure you’re aware of my luck with the County Council.

President Korb: Stellar, it’s stellar.

Mike Duckworth: At this point, I mean, no offense to them, we’re currently operating on our existing accounts that, we just don’t have any room in our budget. This is something that we understood going into it that it was going to be a challenge because of the age of the facility. We’ve expended what originally was allocated to set up the walls, do the floor, and the conduit and those kind of things. We just have to go this much further to get it completed.

Commissioner Tornatta: Okay, I will second the motion to get bids. This has no bearing on whether I’m willing to vote on Infrastructure money.

Commissioner Nix: Well, my motion was to use Infrastructure money.

Commissioner Tornatta: I rescind my second.

President Korb: I second that motion. Any further discussion? All those in favor say aye.

Commissioner Nix: Aye.

President Korb: Aye. Opposed same sign?

Commissioner Tornatta: Aye.

President Korb: The motion passes.

Mike Duckworth: Thank you.

President Korb: You’re welcome.

President Korb: Dave Rector from the Building Authority. David, if you would come forward, and just introduce yourself, please.

Dave Rector: Good afternoon, gentlemen. Dave Rector, Building Authority. I would like to request approval to use F&B money to complete a facility life cycle audit for the Centre. What this will do, it’s a complete study and analysis of all components of the Centre, from structural, HVAC, roofing, electrical, plumbing, and it establishes time lines for life expectancy of that, and when and how much it might cost at the time of replacement, and when we would expect to see that happen. Also, trend to see if we’re getting what we think we should from the different aspects of the facility. The cost of the project is a little less than $18,000. I really would like to try, I’m excited about doing it at the Centre, and I hope to find money someplace to do it for the jail and this building. It’s going to be something that will benefit those that come after us.

President Korb: Who will be doing the work for us, Dave?

Dave Rector: PCI, Professional Consultants. They are the only ones I know doing this. It’s the first time I’ve heard of it.

President Korb: Okay.

Dave Rector: We had a very archaic method here at the Building Authority that we use that was hand done, that I’ve tried to keep up with over the years just doing it on the computer with my limited skills. But, this is going to be a complete study completed by their engineers, and then with a software package that it goes out on spreadsheets with expectancies.

President Korb: Great. Good.

Commissioner Nix: How far out will this take, project the life cycle?

Dave Rector: The expected life.

Commissioner Nix: Of the building itself?

Dave Rector: Yes.

Commissioner Nix: The structure and everything?

Dave Rector: Yeah.

Commissioner Nix: Okay.

President Korb: Any further discussion? A motion?

Commissioner Nix: Move approval.

Commissioner Tornatta: Second.

President Korb: All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign. The motion passes.

Dave Rector: Thank you, gentlemen.

President Korb: Thank you.

President Korb: Next is the first and final reading for the ordinance amending the zoning code of Vanderburgh County regarding adult businesses. With us this evening is Blaine Oliver. Blaine, if you would please, come forward. Good evening.

Blaine Oliver: Good evening.

President Korb: Great.

Blaine Oliver: I’m here before you to ask for your approval of an amendment to the county zoning ordinance. It’s concerning adult uses. This ordinance was recommended to us by the Plan Commission attorney, Joe Harrison, Jr., basically to update our ordinance and make it consistent with recent case law. The way the ordinance reads currently, a business of this type would have to apply for a special use and go before the Board of Zoning Appeals. That is what our attorney is telling us is no longer kosher legally. You can’t treat these type uses as special uses anymore. So, our ordinance would not be very defensible, in his opinion. The city has already passed the amendment. Basically, what it does is it eliminates the special use and puts the adult uses into a special use 21, or I’m sorry, into the zoning districts of C-4 through M3. So, if someone would want to locate one of these businesses and the site was not, did not have the proper zoning, was not in one of those classifications, they would need to come before the Plan Commission first to get a recommendation. If it was in the county, they would come before this body for your action then on the zoning. So, basically, it’s a procedural change that instead of going before the Board of Zoning Appeals, they would go through the normal zoning process and come before you guys to get their approval to the zoning. Then, obviously, they would have to follow that up with them going to the site review committee and getting their approval of their site development plan. The wording in the ordinance, other than those things, remains the same. The ordinance sets out spacing requirements from certain uses, like residential, schools, parks and other existing adult uses. Those spacing requirements stay the same. Those would be enforced by the site review committee, and if they could not meet those, they would have to come before the Board of Zoning Appeals anyway to ask for a variance.

President Korb: Adult uses would include what, Blaine? Are we talking bars, clubs?

Blaine Oliver: Yes, cabarets, strip clubs, there’s a whole list in there.

President Korb: Okay.

Blaine Oliver: Nude model studios, I mean, there’s about 12 of them listed.

President Korb: Okay. Commissioner Nix, any questions?

Commissioner Nix: No, I don’t have any.

President Korb: Commissioner Tornatta? Great. Then we need a motion.

Commissioner Nix: Move approval.

Ted C. Ziemer, Jr.: No, you need to–

Commissioner Nix: Wait, I’m sorry.

Ted C. Ziemer, Jr.: –waive second reading unanimously, and then vote on first.

President Korb: All those in favor of waiving the second reading.

Commissioner Tornatta: You have to make a motion.

President Korb: Do we have to do a roll call?

Commissioner Nix: I make a motion we waive second reading.

Commissioner Tornatta: Second.

President Korb: All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign. The motion passes.

Ted C. Ziemer, Jr.: Roll call.

President Korb: Roll call vote on the final reading.

Commissioner Tornatta: Nope, second.

President Korb: We need a motion.

Commissioner Nix: Need a roll call.

President Tornatta: We need a roll call vote on the–

Ted C. Ziemer, Jr.: On the initial motion.

Commissioner Tornatta: Right.

President Korb: Great. Commissioner Nix?

Commissioner Nix: Yes.

President Korb: Commissioner Tornatta?

Commissioner Tornatta: Yes.

President Korb: Commissioner Korb votes yes.

Blaine Oliver: Thanks.

President Korb: Thank you.

Ted C. Ziemer, Jr.: Now–

President Korb: Now we’ve got to have a motion to accept the final one. You’re killing me.

Commissioner Nix: So moved.

Commissioner Tornatta: Second.

President Korb: All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposes same sign. Roll call vote. Commissioner Nix?

Commissioner Nix: Yes.

President Korb: Commissioner Tornatta?

Commissioner Tornatta: Yes.

President Korb: Commissioner Korb votes yes.

Commissioner Nix: You have a heck of a time with that.

President Korb: I love this job.

Blaine Oliver: I didn’t know it was going to be that complicated, guys.

Ted C. Ziemer, Jr.: It isn’t.

President Korb: It’s not.

Commissioner Nix: We just make it that way.

President Korb: Thanks, Blaine. Appreciate that.

Blaine Oliver: You’re welcome.

President Korb: Next we have a resolution for the VCSO agreement with the EPD for annual federal Byrne grant. The resolution is to be presented to the Commissioners and the City Council for adoption. An identical resolution was adopted in 2007. It is for the allocation of JAG funds. In 2007, the allocation was 89% city, 11% county. This year it is 86% city and 14% county.

Commissioner Tornatta: Motion to approve.

Commissioner Nix: Second.

President Korb: Discussion? Hearing none. All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign. The motion passes.

President Korb: We’re moving on to contracts, agreements and leases. The first item up is the Health Department’s. Do you guys want to do these all at one time–

Commissioner Tornatta: All at once.

President Korb: –or break them out individually?

Commissioner Tornatta: All at once.

Commissioner Nix: Wholesale.

President Korb: Super. I need a motion. Do you want to go through them?

Commissioner Nix: Do you want to read them into the record?

President Korb: Oh, yeah, read them in the record. The first one is for the Health Department. It’s an agreement, an MOU to provide immunizations to students. The second one is with the Superior Court–

Ted C. Ziemer, Jr.: Excuse me. No, there is an MOU, and then in addition to that, there are two Vanderburgh County business associates agreements. It’s a total of three agreements for the Health Department.

President Korb: Do you want me to read all of those into the record?

Ted C. Ziemer, Jr.: I just, I mean–

Commissioner Tornatta: You just did.

Ted C. Ziemer, Jr.: Yeah, I just did.

President Korb: He just did, okay. Can I go on?

Ted C. Ziemer, Jr.: Sure.

President Korb: Great. I’m on it. Superior Court, Ted will discuss this one. No?

Ted C. Ziemer, Jr.: Sure. I’m glad to discuss anything. This is a grant that is given to Judge Trockman to clean up some loose ends that he has in the drug court program. It was required to be signed on the date that it was presented to us, which was July the 7^th, if the grant was going to be maintained. So, Commissioner Korb did try to accommodate Superior Court by signing the grant on that date. What we need today is ratification of that action. So, we need a motion to ratify.

Commissioner Tornatta: Right.

President Korb: They’re going to do that when we do all of them at the same time.

Ted C. Ziemer, Jr.: Sure.

President Korb: The next one is with the Sheriff, a professional services for his Canon copy machine, I’m assuming that’s what that is. Next, is with the Commissioners, agreement with Lieberman Technologies to revise supplemental COBOL programming services. The next one is with the Commissioners, an addendum to the master agreement with SBC. The next one is with the Commissioners, partnership agreement for the census 2010. Real quickly I want to, just, not a big deal on that, but when we have our census taken, for those of you watching television and in the audience, it is really important for us, as a community, to get as many people as we possibly can to participate in that. I say that because every person that’s counted actually has a dollar that’s associated with our county, in terms of what we receive down the road. So, I mean, I know that’s two years away, but I want to put that on everybody’s radar screen. The next item is Commissioners letter of understanding with the Teamsters local 215. Letter of understanding between the Teamsters and the Commissioners on behalf of the County Garage employees changing the work week to Monday through Thursday, with employees working ten hour shifts. I would like to have, Mr. Duckworth, would you please come up and explain this to us?

Commissioner Tornatta: Do you want to read the other one into the record, and then we can talk to–

President Korb: No, I’ll finish. We’ll let Mike do his thing first.

Mike Duckworth: Commissioners, Mike Duckworth, Superintendent of County Highway Department. Approximately 30 days or so ago I went before the County Council in regards to a need to allocate monies for fuel and utilities, and I was asked at that time to look at how we might be able to departmental-wide save on fuel and utilities. After much research and talking to several other counties that are doing basically the same thing, we’ve put together a plan for 90 days to look at going to a four day work week. What that would include is four days, Monday through Thursday, working basically from 6:30 to 4:30 p.m., ten hour days, with the lunch period being inclusive, and that would give Fridays as a day off for those employees. The thinking is that in our research we use an average of $967 worth of fuel every Friday. That was computed over the last six months. That was our average. I can’t give you an exact approximation on utilities, because those will fluctuate quite a bit, but we think that there will be some savings in regards to shutting the operation down on four days a month as well. So, we do think we would realize some significant savings, possibly thousands of dollars that the county would not have to expend. In addition to that, we understand that while we’re paving and mowing, that there is a number of trips that are made back and forth to our garage to shut down at the end of the day. This would extend our time period and our time on task, so, we think that it would be a more effective use of our manpower and our equipment. So, I have met with Teamster Local 215 officials, and put together this letter of understanding that was sent to you. It would commence August 4^th and extend through October 31^st. We would notify them by October 15^th in regards to our findings on whether or not this was advantageous for the county, in a cost saving and an efficiency manner. So, I bring that to you. I would be glad to answer any questions. I would tell you, I’ve talked to officials in LaPorte County, Porter County, I’ve not actually hooked up with Warrick County, but their highway department, these highway departments are doing the same thing, and it’s more of a test run and a fact finding venture, as much as anything, to see if we can actually be more efficient and save and still provide the necessary services to people. I would say this, on Fridays, we would treat it as we do a Saturday or a Sunday. If there is a storm or an emergency, we have people on call that will respond. If it is a complaint that can be taken care of on a regular business time, that Monday through Thursday time period, they would leave a message and we would have someone communicate with them on the next business day.

President Korb: Mike, I’ve got three thoughts, and then I’ll open it up to the other two Commissioners. Number one, how do you plan on tracking the fuel savings?

Mike Duckworth: Well, every time we fill up a tank it is recorded by unit and by their mileage.

President Korb: Okay.

Mike Duckworth: So, we continue to track that and have since I’ve been there. So, that’s a way, that’s how we came up with the $967 figure, of what we anticipate that we would save, as per what our costs for diesel and for unleaded gas is at this time.

President Korb: Okay.

Mike Duckworth: So, it may even be more as that price goes up.

President Korb: The second thing is, as I understand this, this is a temporary, trial period to see what’s going on, and I appreciate what the union is willing to help us with this on this. However, I need your, we need your assurances that there will not be a reduction in services. I think that’s the number one thing. Number two, when you get into a situation like this, you hit that 40 hours Monday through Thursday. I want to be sure that there is no allowance for drifting into Friday, just coming in to do catch up work. I mean, we have got to really, this is not just a fuel savings, it’s also a labor savings. I need some assurances from you that that is going to absolutely be the law.

Mike Duckworth: I assure you that that’s the case.

President Korb: Okay.

Mike Duckworth: Unless we have a storm–

President Korb: Right.

Mike Duckworth: – or there’s a potential danger to citizens; trees across the road, you know, flooding, those kinds of things that we would respond to on any other day off. So, this operation will be shut down on Fridays.

President Korb: Great. Gentlemen, questions?

Commissioner Nix: I think just one other thing to point out, you’ve got 50 some odd employees out there, you have six take home vehicles, which, is that about right?

Mike Duckworth: That’s about right.

Commissioner Nix: Five or six? The savings for the employees themselves by one less day of driving, and there’s a lot of companies that are looking at that same thing, but that’s just an added feature. A little bit less pollution, a little bit less traffic on Fridays.

Mike Duckworth: Well, in talking to Marsha Abell, she asked that specific question, and, so, what I did was, I put the address of each employee, and the address of the garage and we computed it, our employees travel 396 miles, one way, each day. So, whether, where that won’t save the county any, it will save them wear and tear on their vehicles, it will save the community emission problems and gasoline usage and that kind of thing as well. I would also point out to you that we are actually, in an agreement with the Teamsters, going to have our employees vote on this. So, I don’t want you to think that this is an iron clad thing, because they have to consider it because it is deviating from their contract. If they would vote it down, we would have to wait until we would negotiate this at a different time.

President Korb: Great.

Commissioner Tornatta: Okay, Mike, there’s going to be a two hour overtime a day, is that addressed in the contract? The only reason I say that, I couldn’t retrieve it on my computer.

Mike Duckworth: No, what the language change is, that a workday will consist of four, ten hour days, rather than five, eight hour days. Which will not constitute any overtime.

Commissioner Tornatta: Okay.

Mike Duckworth: This will not affect the salaries or dollar amounts that’s been allocated for paying salaries whatsoever.

Commissioner Tornatta: Okay. Second question, you said you will have on-call services and that will be taken on the Friday, which is–

Mike Duckworth: Yes.

Commissioner Tornatta: –normally a business day.

Mike Duckworth: Yes.

Commissioner Tornatta: So, we’ll have somebody manning a phone somewhere?

Mike Duckworth: No, what happens is, when they call our office, they get a recording that says if this is a problem that can be handled during a regular business day, leave your name and number, first thing Monday morning, or, you know, 8:00 Monday morning, they will be called to take the work order. If it’s an emergency situation, they’re informed to call 911, at which time a dispatcher will call our supervisor that’s on call, and then he’ll look at the situation and call out who needs to be called out accordingly.

Commissioner Tornatta: Any idea how many calls you get on a Friday?

Mike Duckworth: No. I think where we would realize the difference here is, there are many times that we get calls at 3:30, or 4:00, or 4:30, whether it’s a tree across the road, we’ve got to call a crew all the way back in–

Commissioner Tornatta: Right.

Mike Duckworth: –and then whether they’re there an hour or an hour and a half, we pay them four hours.

Commissioner Tornatta: Right, and, I mean, that’s the good point about the ten hours, is we do have the opportunity to keep our crews out longer and less tear down and less set up.

Mike Duckworth: Exactly.

Commissioner Tornatta: So, I mean, I think that that’s merit, okay. Holiday hours, days off, times off–

Mike Duckworth: I’m sorry you didn’t get that, but that was included in that.

Commissioner Tornatta: I see that, but they get ten hours–

Mike Duckworth: Uh-huh.

Commissioner Tornatta: –for a day off.

Mike Duckworth: Okay, but let me–

Commissioner Tornatta: It’s skewed just a little bit.

Mike Duckworth: –personal time, compensatory time, sick time, there’s one other, they are computed hourly. So, if they take a day off, ten hours comes off their bank. Okay? Holidays, bereavement and jury duty are treated as days. In other words, if they have a bereavement day coming, we’re not going to take eight hours bereavement and two hours comp time or anything. We’re going to just give them the day off.

Commissioner Tornatta: Well, I’ve got to keep this fair for the rest of the employees of Vanderburgh County. That’s the only thing that I’m worried about.

Mike Duckworth: Well, it will come right out of their bank.

Commissioner Tornatta: I’m worried about it a little bit.

Mike Duckworth: In other words, they get four personal days a year. Okay?

Commissioner Tornatta: Does that change from what they normally get?

Mike Duckworth: No, no.

Commissioner Tornatta: Okay.

Mike Duckworth: This is what they get through their contract, okay? So, that will be 32 hours. So, if they take a day off, it will be ten hours off of that 32 hours.

Commissioner Tornatta: It changes to 40 hours.

Mike Duckworth: No. No, not in this plan at this time it doesn’t. That’s something, that if they want to negotiate that in the next contract, they can sure do that, but during this 90 day time period, a day is a ten hour day. Other than jury duty, approved holiday time, or bereavement. Everything else will be taken off, vacation time, comp time, sick time, it all will be taken off, ten hours, because they are taking actually ten hours off.

President Korb: So, if we’re doing a holiday payday, for an example–

Mike Duckworth: There’s only one holiday, and that’s Labor Day, it will be a day off.

President Korb: Okay.

Mike Duckworth: It’s just considered a day, rather than computing it by the hour.

President Korb: Right.

Mike Duckworth: The reason, and I tell you, we’re not trying to reinvent the wheel here, this is how I have, when I’ve discussed it with other communities and other counties, this is how they’ve done it. Their employees seem to like it very well, and they seem to think that their productivity and their efficiency has been improved.

Commissioner Tornatta: Okay. Daylight, obviously, when you get into daylight savings, or when you go into the winter months, you might only have a nine hour day, or a ten hour day and it’s dark to dark. Are we going to plan on going back to five days a week at that time? Most of the counties that I have called have five days a week until what they call summertime, and at that time that’s when they’re going on their four tens.

Mike Duckworth: Well, I think you’re right. I think that is one of the options. I would like to go through this for 45 days or so and see how it works, and if it’s at the county and the employees benefit, and then, I think, we would come back with a recommendation for you all to look at, in conjunction with how the union feels how we should move forward. This is a plan that I hope that everybody can embrace, that’s better for the community, that’s better for the employee, and that saves us some money. If it doesn’t work out that way, I’ll be the first one to come back and tell you it didn’t work, and we need to go back to a regular 40 hour work week.

Commissioner Tornatta: Well, I think there’s going to be efficiencies. My problem is, I don’t want to lead this group into thinking that we’re going to do this for the rest of the year, for the rest of the time, knowing that we might pull back in the winter months and go back to a five hour, or a five day work week.

Mike Duckworth: It actually says in the letter of agreement that it’s from August 4^th to October 31^st, that it will be reviewed and a report will be made by October 15^th. This is just a 90 day trial period, plain and simple.

President Korb: I think, from what I understand, that the union has a clear understanding that it’s just a trial period.

Mike Duckworth: Yes.

President Korb: But, I think the thing that’s very important, because this is not typical for unions, they are being very flexible and very willing to work with us on this.

Mike Duckworth: Well, they, I don’t have any problems with them working with us. We work as a team out there.

President Korb: Right.

Mike Duckworth: We disagree, and that’s okay, because I think there’s growth that comes out of disagreement. But, I will tell you, to the most part, they’ve been receptive. Now, they could vote it down in the next two or three days, and that’s okay, but I’m just saying that most of the people that I’ve talked to, and there have been a few that have been contentious about it, but most of them, I think, will want to try it.

President Korb: Okay.

Commissioner Tornatta: Mr. Fluty, is there any, no accounting issues that you see at this time? Or you’re not going to have issues with their group versus another office?

Bill Fluty: I don’t see any. I’ve talked to Mike a little bit about, since they won’t have anybody on Friday, and they normally turn payroll in on Friday, we’ll have to work through that, but I don’t see anything that we can’t work through.

Commissioner Nix: I guess, I would like to ask, if you could, at the end of this period, if you could, I would like to see call-ins on the normal work days on Fridays, just to see what that is.

Mike Duckworth: Sure. Yeah, more than happy to.

Commissioner Nix: If we could track that during this period.

Mike Duckworth: You know, that’s out of our control.

Commissioner Nix: I understand.

Mike Duckworth: It may be no call-ins, and it may be multiple–

Commissioner Nix: There may be specific things that happen on Fridays, that don’t happen on Saturdays and Sundays–

Mike Duckworth: Exactly.

Commissioner Nix: –that would trigger that. I would like to see that.

Mike Duckworth: Sure. I would be glad to provide you all that information, and we will track every bit of it, because we want a clear understanding of whether or not this is best practice or not.

President Korb: Right, and that’s what we’re all after at this point. Thinking outside the box, that’s good. Thanks, Mike. Any other questions for Mike?

Mike Duckworth: Thank you.

President Korb: The final item is a Commissioner item, Homeland Security District 10 GIS data exchange agreement. It’s an agreement to be entered into by the Commissioners on behalf of Indiana District 10 of Homeland Security and Mission Ready Consulting for training of local personnel and field living skills.

Commissioner Nix: Motion to approve.

Ted C. Ziemer, Jr.: Excuse me, Mr. President?

President Korb: Yes.

Ted C. Ziemer, Jr.: I have one, two, three, four additional items, three of which I have e-mailed the Commissioners about, and one of which is a new one the Health Department gave me at the Department Head meeting. I could go through those and you could also do those with the same vote, if you would like to do that.

President Korb: That’s fine.

Ted C. Ziemer, Jr.: One is an agreement between the Indiana District 10 of Indiana Homeland Security, and the Commissioners would be acting on their behalf and Mission Ready Consulting, Inc. to provide training for field living skills, psychology, first aid and team building. The cost of this contract is $16,600. The training will be over with by September 7, 2008. Sherman Greer advises me that he has money in place to pay the cost of that agreement. The next one is–

Commissioner Nix: Mr. Ziemer, that is a duplication then isn’t it, from number eight here?

Ted C. Ziemer, Jr.: No, there were two separate ones.

Commissioner Nix: Okay, that’s a different one then?

Ted C. Ziemer, Jr.: Yes. The other one was for, number eight on the list is for GIS data exchange.

Commissioner Nix: Thank you.

Ted C. Ziemer, Jr.: You’re welcome. Then, between 2000 and 2004, funds were put together to do some sewer improvements on Jobe’s Lane. Part of those funds came from a CDBG grant of the State of Indiana. The project was completed during that period. There was a final exit interview conducted that was ended on July 7, 2005. Now we’ve received a request from CDBG that we acknowledge that the project has been completed and the grant can be terminated. There’s a certificate, if you approve this, there’s a certificate to that effect to be signed by the President of the Commissioners. The next is the certification to the Vanderburgh County Election Board, putting on the ballot for the November 2008 election the question of whether the Knight, Center and Pigeon Township, whether the duties of the Knight, Center and Pigeon Township Assessors should be taken over by, or transferred to the County Assessor. If you approve that, there is a certification to be signed by the President of the Commissioners to the, Tom Massey, the President of the Vanderburgh County Election Board in that regard. Finally, this agreement came to me during the Department Head meeting from the Board of Health. They just received it, so they got it to me as soon as they could. It’s with regard to pandemic influenza, and it’s establishing an antiviral distribution annex for the pandemic influenza plan. It’s an agreement between Vanderburgh County on behalf of the Department of Health. There is no cost associated with it. Just makes arrangements for the storage of the pandemic influenza vaccine in the event that that’s presented to us. That would conclude the additional agreements.

Commissioner Tornatta: Motion to approve all contracts, agreements and leases.

Commissioner Nix: Second.

President Korb: Discussion? Hearing none. All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign. The motion passes.

President Korb: Next on our agenda is John Stoll.

John Stoll: I’ve got one additional contract that wasn’t listed in the contracts you just approved, and that’s the construction inspection contract for Green River Road. This would be with Beam Longest and Neff. The contract amount is $2,908,000. As a part of that contract, American Structure Pointe will be a sub-consultant with roughly 30 percent of the inspection duties. Then, Bernardin Lochmueller and Associates will also be another sub-consultant with them getting 20 percent of the inspection. This contract amount is based on approximately a 27 month construction duration, which fits in reasonably well with the preliminary estimates that DLZ has provided. They’ve indicated that they think the construction would run roughly 24 months. So, that would give an initial three months to do final paperwork and all the as-built plans. However, if something changes and these numbers are exceeded, a supplemental agreement could be required at some later date. But, for the time being the staffing levels look adequate, so, I would request approval of the contract.

Commissioner Tornatta: It’s been a long process, but I’m glad we’re getting it going. Motion to approve.

Commissioner Nix: Second.

President Korb: Discussion? All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign. The motion passes. Congratulations, that’s our first big step.

John Stoll: A couple more to go now. The next item I’ve got is a late travel request for Pat Seib to attend the road safety workshop up at Purdue on July 30^th.

Commissioner Nix: So moved.

Commissioner Tornatta: Second.

President Korb: Discussion? Hearing none, all those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign. The motion passes.

John Stoll: The last item I’ve got is a notice to bidders for contract number VC08-08-01, concrete repair of various roads. This will cover street repairs in Ensle Place Subdivision. That’s located off of Oak Hill Road, just north of Heckel Road.

Commissioner Nix: So moved.

Commissioner Tornatta: Second.

President Korb: Discussion? Hearing none. All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign. The motion passes.

John Stoll: That’s all I have.

President Korb: Thanks, John.

President Korb: Next on the agenda for this evening is new business. Commissioners, do we have any new business to discuss?

President Korb: Moving on, the next agenda item is old business. Do we have any old business to wear out? Nope? Great.

President Korb: The next item is public comment. Anybody from the public want to wear us out? No? Hearing none, that’s great.

President Korb: The final item for us is consent items. We’re going to make a motion to approve everything with the exception of the St. Vincent’s Day Care request for surplus computers. I need a motion for that please.

Commissioner Nix: So moved.

Commissioner Tornatta: Second.

President Korb: All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign. The motion passes. The final consent item is for the approval to grant giving St. Vincent’s Day Care Center surplus computers that came from the courts system. Those computers will be used in the classrooms at St. Vincent’s Day Care.

Commissioner Nix: Move approval.

Commissioner Tornatta: Second.

President Korb: All those in favor say aye.

Commissioner Nix: Aye.

Commissioner Tornatta: Aye.

President Korb: Aye. I’m sorry, I can’t say aye. I have to abstain. So, I abstain. Great, knowing that, we’re at the very end of the meeting. I need a motion to adjourn.

Commissioner Tornatta: So moved.

Commissioner Nix: Second.

President Korb: All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign. The motion passes. Hit the gavel, and do it like you mean it.

(Gavel pounded.)

President Korb: Atta boy.

(The meeting was adjourned at 5:39 p.m.)

CONSENT ITEMS:

Commissioners:

Approval of the July 1, 2008 Commission Meeting Minutes.

Use of Centre: Waiver of Fees: Hoosier Voices for I-69.

Use of Centre: Waiver of Fees: EFD 2009 Tutoring Sessions.

Westside Improvement Association: Neighborhood Association Registration.

Settlement Agreement: Ward, Wollenmann, Maxwell.

Request for Surplus Computers: St. Vincent’s Day Care Center.

Hillcrest-Washington Youth Home: 2^nd Quarter Service Fees.

Employment Changes:

County Assessor (1)                 County Highway (1)                  Burdette Park (22)

Health Department (2)              Area Plan (1)                            County Clerk (1)

Sheriff Office (4)                       VCCC (1)                                  Recorder (1)

Superior Court (1)

Travel Requests:

Commissioners (2)                   Health Department (7)              Auditor (1)

County Engineer (1)                 County Assessor (2)                 SWCD (1)

Legal Aid Society: June 2008 Statistics.

Treasurer: Monthly Report: May 2008.

Auditor:

Submission of Statements of Salaries and Wages for Review.

A/P Vouchers: July 2008.

Barrett Law Lien Release: Aabel’s Park Subdivision.

County Engineer:

Request to Surplus 19" Monitor.

Pay Request No. 56: Green River-Burkhardt TIF Projects.

Weights & Measures: Monthly Report: June 15^th-July 15^th , 2008.

Department Head Reports:

Burdette Park                           County Engineer                       County Highway

Ozone Officer

Those in Attendance:

Jeff Korb                                   Bill Nix                                      Troy Tornatta

Bill Fluty                                    Ted C. Ziemer, Jr.          Marissa Nichoalds

Madelyn Grayson                     Mike Duckworth                        Diane Clements

Dave Rector                             Blaine Oliver                             John Stoll

Others Unidentified                   Members of Media

VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

Jeff Korb, President

Bill Nix, Vice President

Troy Tornatta, Member

(Recorded and transcribed by Madelyn Grayson.)