VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

JANUARY 8, 2008

The Vanderburgh County Board of Commissioners met in session this 8^th day of January, 2008 at 5:00 p.m. in room 301 of the Civic Center Complex with President Bill Nix presiding.

President Nix: Good afternoon. I would like to call to order the Vanderburgh County Board of Commissioners, January 8, 2008, room 301 at 5:00 straight up. I will call for introductions to my far right.

Marissa Nichoalds: Marissa Nichoalds, Superintendent of County Buildings.

Ted C. Ziemer, Jr.: Ted Ziemer, County Attorney.

Commissioner Korb: Jeff Korb, County Commissioner.

President Nix: Bill Nix, County Commissioner.

Commissioner Tornatta: Troy Tornatta, County Commissioner.

Madelyn Grayson: Madelyn Grayson, Recording Secretary.

Bill Fluty: Bill Fluty, County Auditor.

President Nix: If you would please join me in the Pledge of Allegiance.

(The Pledge of Allegiance was given.)

President Nix: Being a new year, the first action item is the election of officers. I will open the floor up for, I guess, President first? Is that correct, Mr. Ziemer?

Ted C. Ziemer, Jr.: Sure. Yes.

President Nix: I would like to nominate Mr., or Commissioner Jeff Korb as President.

Commissioner Tornatta: I’ll second.

President Nix: Any other nominations? The floor is closed. Seeing none. I entertain a motion, or we have a motion and a second, excuse me. All in favor?

All Commissioners: Aye.

Commissioner Nix: Opposed same sign. We need a nomination for Vice President.

Commissioner Tornatta: Commissioner Nix.

President Korb: Second.

Commissioner Nix: Any other nominations? Seeing none. All in favor?

All Commissioners: Aye.

Commissioner Nix: Opposed same sign. Thank you. Do you want to switch seats?

Commissioner Tornatta: Can I start running the meeting?

President Korb: What?

Commissioner Tornatta: Nothing.

President Korb: I heard that. Mr. Ziemer, open bids, please, item number five.

Ted C. Ziemer, Jr.: Well, you need to have a motion for me to open the bids.

Commissioner Nix: I will make that motion.

Commissioner Tornatta: Second. I thought you were going.

President Korb: All in favor?

Commissioner Tornatta: Let me do this, if that’s okay, I would like to make a motion to open VC-52-2008 for commercial/industrial trending.

Commissioner Nix: Second.

President Korb: All in favor?

All Commissioners: Aye.

President Korb: All opposed same sign. Thank you. Pardon me?

President Korb: While Mr. Ziemer is opening that, we’re going to go ahead with the action items. The first action item is the first and final reading of CO.01-08-001, concerning the 2008 meeting dates and times.

Commissioner Nix: I guess, the first motion will be to waive the second reading, is that correct, Mr. Ziemer? I’ll make that motion.

Commissioner Tornatta: Second.

President Korb: All in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign.

Commissioner Nix: Now we need a roll call vote.

President Korb: Roll call vote. Ah, there it goes. Commissioner Nix?

Commissioner Nix: I vote yes.

President Korb: Commissioner Tornatta?

Commissioner Tornatta: Yes.

President Korb: And, I, Commissioner Korb vote yes.

Commissioner Nix: We go to first reading now.

Ted C. Ziemer, Jr.: Now you need a motion to approve the ordinance on first reading.

President Korb: Which is the permission to obtain quotes for mobile homes?

Commissioner Nix: No, this would be the–

Ted C. Ziemer, Jr.: No, we’re still on the ordinance.

President Korb: Oh, okay.

Commissioner Nix: So moved.

Commissioner Tornatta: Second.

President Korb: All in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign.

Commissioner Tornatta: Public comment and roll call.

President Korb: Ask for public comment? Public comment. We’re working on this, folks, as we go. Seeing none, we’ll go ahead and take the roll call vote. Commissioner Nix?

Commissioner Nix: I vote yes.

President Korb: Commissioner Tornatta?

Commissioner Tornatta: Yes.

President Korb: And, I, Commissioner Korb vote yes. Are we done with that one now?

Ted C. Ziemer, Jr.: We are.

President Korb: Thank you.

President Korb: Mr. Ziemer? Keep going?

Ted C. Ziemer, Jr.: Well, we have, I haven’t opened this quote yet, but we have a number of contracts about which I have e-mailed the Commissioners in detail, indicating that each of them, numbered little “i” through little “vii” are satisfactory for execution from a legal perspective. If you wish me to go through each one individually, I can certainly do that, or you could approve–

Commissioner Tornatta: I will include that in my motion.

Commissioner Nix: Just a second.

Commissioner Tornatta: I’ll include it, let me go through it.

President Korb: Let him make the motion.

Commissioner Nix: Go ahead and list them.

Commissioner Tornatta: There’s a contract for the Health Department LHD deliveries grant agreement, number two i, amendment number one to Aramark Food Services agreement for the jail, three i, Commissioners Old Courthouse lease agreement with Cinergy, four is Commissioners on behalf of the Vanderburgh County departments vital records memorandum of understanding with the Indiana Department of Health, five, Commissioners J.E. Shekell contract for semi-annual maintenance of the HVAC, Old Courthouse, and the Old Courthouse, six, County Highway, Sonitrol security agreement, and, seven, 2008 engagement letters for executive, federal and legislative lobbying. I would make those all in forms of approval.

Ted C. Ziemer, Jr.: There’s one other one, Commissioner, I don’t know if it’s on yours or not, it’s Barnes and Thornburg, the 2008 registration statement.

Commissioner Tornatta: You’re correct, sorry, and amend that to include Barnes and Thornburg 2008 registration statement.

Commissioner Nix: Second.

President Korb: All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign.

Commissioner Nix: Commissioner, if you would, I think we need to back up and do permission to obtain quotes for mobile home tie down.

President Korb: Right, I didn’t know if Mr. Ziemer wanted to discuss the Barnes and Thornburg thing. No, yes?

Ted C. Ziemer, Jr.: No.

President Korb: No, great, good, okay. We’ll back up. Thanks, Mr. Nix, Commissioner Nix, permission to obtain quotes for the mobile home tie down. The Building Commission representative, Mr. Lehman will discuss.

Roger Lehman: President Korb and members of the Commission–

Madelyn Grayson: Roger, you will need to turn your microphone on.

Roger Lehman: That better? Thank you. I’m new here.

President Korb: That is such not the truth.

Roger Lehman: Sorry, that was for your benefit. Anyway, we do have information we would like to send out to mobile home installers to provide us cost estimates on providing the tie down straps for the mobile homes for the grant we received from FEMA. With the Commission’s approval, we will issue this to all licensed mobile home tie down manufacturers that we have registered with our office, which is about eight or ten, I believe. Since it’s quotes, I don’t believe we need to have formal bids and go through that process. So, we’ll take the lowest quote and try to negotiate with the others. We need more than one contractor, because there’s going to be potentially a thousand or so.

Commissioner Nix: Mr. Lehman, I guess, the idea is that you’re going to get the lowest quote and then try to work, you just touched on that, I think, try to work with the rest of them and see if they can do that for the same price? So, we’ve got some continuity all the way through?

Roger Lehman: Exactly.

Commissioner Nix: You say there’s between eight and ten right now?

Roger Lehman: Yes.

Commissioner Nix: Okay. I make a motion that we approve.

Commissioner Tornatta: Second.

President Korb: All those in favor please say aye.

All Commissioners: Aye.

President Korb: Opposed same sign.

Roger Lehman: Thank you all.

President Korb: You’re welcome.

Roger Lehman: Have a good day.

President Korb: Got it.

President Korb: The next item is to award the quote for project VC07-12-01, Hogue Road culvert number 587 rehabilitation to CCC of Evansville for $100,671.06. Mr. Stoll?

John Stoll: CCC provided the low price quote on that project. So, I would request to award to CCC.

Commissioner Nix: Move approval.

Commissioner Tornatta: Second.

President Korb: All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign.

Commissioner Nix: Are you ready?

President Korb: Are you ready now, Mr. Ziemer?

Ted C. Ziemer, Jr.: Yes.

President Korb: Okay.

Ted C. Ziemer, Jr.: Thank you. We have one quote for the trending contract for 2008. The quote is from ASC, let me make sure that I’m right on the, excuse me, that’s not the correct name, A&S Associates. They, by the way, were the same, it was the same firm that was the successful bidder last year. Their bid this year was for $108,000,which is the identical amount that they bid for the similar contract last year. As it is the only bid, you would not necessarily need to take it under advisement, you could go ahead and award the contract today, if you wish.

Commissioner Tornatta: I’ve talked with the Assessor and several other of the assessors, and they feel very comfortable with this contract. So, I make the motion to approve.

Commissioner Nix: Second.

President Korb: Discussion? Seeing as there is none. All those in favor please say aye.

All Commissioners: Aye.

President Korb: Opposed same sign. It passes.

President Korb: Board appointments. Commissioner Tornatta, would you mind reading the ones that we’ve got down, and we’ll bring those to a.....oops, I’m sorry, nope, okay, great, thanks.

Commissioner Tornatta: Board appointments, Redevelopment Commission, Al Perry; Polling Place Advisory Council, Gregg Utley, Mark Foster; Electrical Board, Jerry Goedde, Jim Rexing, Randy Breivogel; Board of Zoning Appeals, Nancy Koehler, John Briscoe; Old Courthouse Foundation Board, Kelley Coures, Mary McCarthy, Ted Ziemer IV, and Jonathan Lee; and the Construction and Roofing Board, Jeff Hatfield. I make that in the form of a motion.

Commissioner Nix: Second.

President Korb: Discussion? Seeing as there is none. All those in favor please say aye.

All Commissioners: Aye.

President Korb: Opposed same sign. Congratulations to those poor souls. No, they’ll do a great job.

President Korb: New business? Quit laughing, Mr. Nix. New business? No new business?

President Korb: Moving on, old business? No old business.

President Korb: Public comment? No public comment.

President Korb: Consent items.

Commissioner Tornatta: Motion to approve all the listed consent items.

Commissioner Nix: Second.

President Korb: All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign. No? The motion passes.

President Korb: Finally, we have the department head reports. Department heads, anybody want to get up? Of course, Mr. Stoll would like to bring his smiling–

John Stoll: I have two administrative settlement letters that need to be signed for right-of-way acquisition on University Parkway. These were previously approved at meetings over the last couple of months, however the format was not consistent with what INDOT wanted to see since this was a federal aid project. So, basically, all it is is an amended format of the letter that will have your signature that I’m requesting approval of making a revised offer amount of $3,000 on parcel 12 on University Parkway. This is owned by Keith Singer. The original offer amount was $950, and this is an increase of $2,050. You had previously approved this, like I said, it’s just a matter of submitting it in a different format.

Commissioner Nix: Move approval.

Commissioner Tornatta: Second.

President Korb: All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign. The motion passes.

John Stoll: The other one is for University Parkway parcel seven. It’s owned by the Sater Family Partnership. The increase is $157.21, for a total of $1,857.21. The same issue here, it’s just a matter of getting it in the correct format for submittal to the state.

Commissioner Nix: So moved.

Commissioner Tornatta: Second.

President Korb: Discussion? Seeing as there is none. All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign. The motion passes.

John Stoll: The last item I have is in regard to the St. Joseph Avenue bridge replacement project. At a meeting last month I had requested a time extension for the contractor since he had been delayed in getting started, and I didn’t have a specific timetables at that time. Since then there’s a gas line that is in the process of being relocated, so, I still don’t have any timetables on when the project would start, but once the gas line is relocated then I can come back to a meeting here in the future and let you know the specifics. But, I just wanted to give you an update since that was the way it was left as of the last meeting.

President Korb: Great. Thanks, Mr. Stoll.

John Stoll: That’s all I have.

President Korb: Appreciate it.

John Stoll: Thanks.

Commissioner Tornatta: Just a quick comment, as this meeting is live, almost a quarter after five on the 8^th, there are a lot of trees down and a lot of debris because of either a funnel cloud or some heavy weather has come through, so those who venture out might want to take caution.

President Korb: Move for adjournment?

Commissioner Nix: I move for adjournment.

President Korb: Okay.

Commissioner Tornatta: Second.

President Korb: All those in favor say aye.

All Commissioners: Aye.

President Korb: Opposed same sign.

(The meeting was adjourned at 5:15 p.m.)

CONSENT ITEMS:

Commissioners:

Approval of the December 18, 2007 Commission Meeting Minutes.

I-69 Community Planning Program Grants Partner Agreement.

Ziemer Stayman Weitzel & Shoulders Conflict Waiver Letter: Costello.

Substance Abuse Council: December 2007 Meeting Minutes.

Evansville ARC: Thank You Letter & Activity Report: November 2007.

EPD: 2008 Waiver of Fee Request for the Centre.

Key Government Finance: Pay Req. No. 9: Telephone System

Department Head Meeting Notes: December 18, 2007.

Employment Changes:

Area Plan (1)                            Circuit Court (3)              Sheriff Office (4)

County Highway (1)                  Superior Court (1)           Pigeon Assessor (1)

Treasurer (1)                            Voter Registration (1)     Public Defender (2)

County Council (1)                    DADS (1)

Travel Requests:

Health Department (4)              Center Assessor (1)       Treasurer (1)

Weights & Measures: Monthly Report: 11/15-12/15/2007.

Purchasing: Monthly Reports: October & November, 2007.

Treasurer: Monthly Report: November 2007.

County Clerk:

Monthly Report: November 2007.

2008 Escrow Payment for Election Equipment.

Auditor: Vacation Rollover Request Letter.

County Assessor: Surplus Letter: 11 Meridian Phones.

Department Head Reports:

Burdette Park                           County Engineer                       County Highway

Ozone Officer

Those in Attendance:

Jeff Korb                                   Bill Nix                                      Troy Tornatta

Bill Fluty                                    Ted C. Ziemer, Jr.          Marissa Nichoalds

Madelyn Grayson                     Roger Lehman                          John Stoll

Others Unidentified                   Members of Media

VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

Jeff Korb, President

Bill Nix, Vice President

Troy Tornatta

(Recorded and transcribed by Madelyn Grayson.)