VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

SPECIAL MEETING

FEBRUARY 1, 2005

The Vanderburgh County Board of Commissioners met in special session this 1^st

day of February, 2005 at 3:00 p.m. in room 301 of the Civic Center Complex with President Suzanne Crouch presiding.

President Crouch: Good afternoon. Welcome to the Vanderburgh County Commission special meeting to open bids for VC-02-2005. I will do away with any of the normal procedures that we go through, and we will just open the meeting to do this one.

President Crouch: Is there anyone in the audience who has bids to submit at this time? Seeing none, do I have a motion to open VC-02-2005?

Commissioner Musgrave: So moved.

Commissioner Nix: Second.

President Crouch: All in favor?

All Commissioners: Aye.

President Crouch: So ordered.

Ted C. Ziemer, Jr.: Here, help me. This says the opening time is 3:30.

Phil Lawrence: But, I think Madelyn had that the–

Madelyn Grayson: I’ve got the legal ad here, it says 3:00.

Phil Lawrence: Okay. So, I guess, we go by the–

Ted C. Ziemer, Jr.: Well, the legal ad said 3:00, but, now, this was put on here by your office?

Phil Lawrence: I wrote it, but that’s what she put on her bid, to be at 3:30.

Ted C. Ziemer, Jr.: Do you have any other bids?

Phil Lawrence: No.

Ted C. Ziemer, Jr.: So, anybody else to have known about this could only have seen the ad–

Phil Lawrence: Right.

Ted C. Ziemer, Jr.: –which said 3:00.

Phil Lawrence: Right.

Ted C. Ziemer, Jr.: So, their bids would have had to have been here by 3:00, even though this is written 3:30 to this particular company. Now, did we write 3:30 on anybody else’s?

Phil Lawrence: We wrote 3:30 on everyone else’s. I think what happened was that day we came in and met, and I thought you guys were going to meet at 3:00, and after I left, you changed it to 3:30, but I sent the ad out prior to changing the bid.

President Crouch: Is it possible that we can recess this meeting, and then right before the 3:30, or do we even need to do that since it was advertised for 3:00?

Ted C. Ziemer, Jr.: No, my suggestion would be, Madam President, that we open the bids at 3:30, at our regular meeting, and simply adjourn this meeting. Nobody can be, no prospective bidder can be hurt by that. If they had them here by 3:00, we would certainly have them by 3:30. And, there may be somebody else who got this that said 3:30, who will come in at 3:30. So, I think we should do it at that time.

Commissioner Musgrave: Move to adjourn.

Commissioner Nix: Second.

President Crouch: All in favor?

All Commissioners: Aye.

President Crouch: So ordered.

(The meeting was adjourned at 3:05 p.m.)

         Those in Attendance:

         Suzanne Crouch             Cheryl Musgrave            Bill Nix

         Bill Fluty                          Ted C. Ziemer, Jr.          Phil Lawrence

         Madelyn Grayson           Others Unidentified         Members of Media

VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

Suzanne M. Crouch, President

Cheryl A.W. Musgrave, Vice President

Bill Nix, Member

Recorded and transcribed by Madelyn Grayson.