SPECIAL JOINT MEETING

VANDERBURGH COUNTY

BOARD OF COMMISSIONERS &

CITY OF EVANSVILLE BOARD OF PUBLIC WORKS

DECEMBER 23, 2008

The special joint meeting of the Vanderburgh County Board of Commissioners and the City of Evansville Board of Public Works was called to order at 10:05 a.m. in room 301 of the Civic Center Complex.

Commissioner Korb: Let’s go. We’ve got to stand up for this.

Jack McNeely: No kidding?

(The Pledge of Allegiance was given.)

Commissioner Korb: You did great! We have old business to open the bids for the 2009 commercial fueling. The item number is APA-025-2009. Debbie, are you doing that?

Jack McNeely: Robert is doing that.

Commissioner Korb: Robert’s doing that? Have you already done that, Robert?

Robert Rock: No, sir, I haven’t. (Inaudible. Mic not on.)

Jack McNeely: Can I have a motion?

Anthony Brooks: I so move.

Jack McNeely: I’ll second the motion.

Ted C. Ziemer, Jr.: Then, I think, just for the record, we ought to also move to open the bids, because they are joint bids.

Commissioner Tornatta: I make a motion to open the bids.

Commissioner Korb: Second. All those in favor say aye.

Commissioner Tornatta: Aye.

Commissioner Korb: Open those bids, Mr. Ziemer. Or, those bids, he’s doing it, okay.

Robert Rock: The first, I think the only bidder we have is from Heritage Petroleum. Do we have any bids from the audience at all? Yeah, the only bid it looks like we have is Heritage Petroleum. I believe they gave us that and three different copies. For regular unleaded gasoline, fixed price, the flex price, anyway, for 80,000 gallons is 1.0651 to 1.1301. Then for low sulphur diesel is one dollar forty, well, 1.4005, and then 1.4655. No charge on initial credit card charge setup, credit card charge for additional cards, no charge monthly credit card charge fee, if any, there’s no charge for replacement card, no charge, training per session, no charge, and cost of performance bond, no charge. I’m going to hand a copy to the County Attorney so he can look at it as well.

Commissioner Korb: Mr. Rock, did I hear you correctly on the unleaded fuel price?

$1.06 and $1.13?

Robert Rock: Well, I think that’s the range, if I’m correct, and Heritage Petroleum can help me out, but he is now going to go and check the market price. Is that correct, Debbie?

Debbie Spalding: On the bid he lists a unit cost now, and then the mark up cost was 1.1301 for unleaded. Correct?

Bryan Smith: Yes.

Debbie Spalding: Okay. These are for the flex prices. He will, if we qualify him as a bidder, and there were certain stipulations they had to meet to be qualified. Because Heritage is our current contractor, we know that they do meet all those qualifications. Some of them where you had to have at least three fueling stations, they had to be tall enough so that some of the city and county vehicles could get under, and just different stipulations like that, credit card. They did meet all of those qualifications. So, they are pre-qualified. So, now we have a price, they’ll go call for the price today, at this time, and they will come back with a fixed price for the entire year of unleaded gasoline.

Commissioner Korb: So, the flex price is in addition to what a per gallon price is right now? Or, is this just like the per gallon price we’re looking at?

Debbie Spalding: Could we have somebody from Heritage come and explain this?

Commissioner Korb: Sure, come on up. Not that it really matters, since you’re the only bidder, but I was just wanting clarification.

Bryan Smith: Good morning. My name is Bryan Smith. I’m with Heritage Petroleum Company. The prices that were read are the OPUS based prices, which is the bench mark that was requested in the bid. Then we quoted a differential of that to six and a half cents. So, that’s the two prices that they read, the lower price and the higher price for gas and diesel.

Commissioner Korb: Okay.

Bryan Smith: Now, we can lock in a firm price for the whole year, if the city and county decides to do that. I just got back from the office, 1.719. Now, that is with the taxes that the city and county do pay, which is only the State excise tax.

Ted C. Ziemer, Jr.: What’s the amount? What’s the amount?

Bryan Smith: 1.71.9.

Ted C. Ziemer, Jr.: One–

Bryan Smith: 1.71.9.

Ted C. Ziemer, Jr.: 1.7019, okay.

Commissioner Korb: No, 1.71.

Commissioner Tornatta: A dollar seventy one.

Ted C. Ziemer, Jr.: One seventy one–

Commissioner Korb: Point nine.

Bryan Smith: So, that would be the actual contracted price, because the city and county is subject to the State road excise tax.

Commissioner Korb: So, if the prices go up to $2.50-$3.00 a gallon, we’re still at 1.71.9?

Bryan Smith: For the contracted quantity. Which, the figures that were sent out in the bid request were 30,000–

Debbie Spalding: 30,363 per month.

Commissioner Korb: For both city and county?

Debbie Spalding: Yes.

Commissioner Korb: Okay.

Debbie Spalding: And it’s broken down by department.

Commissioner Korb: Okay.

Debbie Spalding: So, the Sheriff’s Office commits to buying 7,000 gallons per month, for the county.

Ted C. Ziemer, Jr.: 7,000?

Commissioner Korb: And, if they don’t do that on a monthly basis, are we able to accrue or bank those gallons of gasoline?

Bryan Smith: No, it’s stipulated in, we’ve enclosed a document in there, if there’s a shortfall, if any of the agencies don’t pull the amount that they contracted–

Commissioner Korb: Right.

Bryan Smith: –and the market is higher than this contracted price...so, in your example, if it goes to $2.50–

Commissioner Korb: Uh-huh.

Bryan Smith: –the contract price is $1.71.9, we won’t impose a penalty, because we can go sell it and make money somewhere else.

Commissioner Korb: Okay.

Bryan Smith: If the market’s move lower, we will bill the city or county, whoever is applicable, the difference between the current price and the contracted price.

Ted C. Ziemer, Jr.: But, that’s only for the amount, for example, if the county gallonage is 7,000 a month–

Bryan Smith: Yes.

Ted C. Ziemer, Jr.: –if the county uses 8,000 a month, for the extra 1,000 gallons, if they use 8,000 one month, for the extra 1,000 gallons they will pay the current price of fuel for the 1,000 gallons they are over, is that correct?

Bryan Smith: They would pay the price that was requested on the bid, which is the six and a half cents over the OPUS.

Ted C. Ziemer, Jr.: Okay. Alright, thank you. Now, if they’re, instead of being over, say they are six thousand dollars, 6,000 gallons instead of 7,000 gallons, what do they pay then?

Bryan Smith: If the market is higher than the contracted price, no penalty.

Ted C. Ziemer, Jr.: Okay.

Bryan Smith: Because the product’s obviously worth more money.

Ted C. Ziemer, Jr.: And if it’s lower, it will be the difference times 1,000 gallons is what we pay for not having used our full amount of 7,000 gallons.

Bryan Smith: Right.

Ted C. Ziemer, Jr.: Then, do I understand that the city is the difference, that’s 23,363 they are committed per month. Is that right?

Bryan Smith: I can’t remember the exact figure.

Debbie Spalding: I don’t know the exact figure.

Ted C. Ziemer, Jr.: Well, you mentioned 30,363 as a total, and you said the county was seven, so the difference would be 23,363. I just want to–

Commissioner Tornatta: She has other offices on there.

Debbie Spalding: Right. It’s broken down by different departments for the city. The Evansville Police Department uses 19,000 gallons approximately–

Ted C. Ziemer, Jr.: However, the penalty, or the overage would not apply by department, won’t it apply by total gallonage? In other words, the city is committing, or maybe it’s not, that’s what I want to understand, they are committing to use 23,363 gallons a month. Whatever the departments use, that’s their business, but if they use less than that there may be a penalty, if the market has gone down. If they use more than that, they will pay any gallonage above that times the six cents over the UPS price.

Bryan Smith: Yes, sir.

Ted C. Ziemer, Jr.: Yeah.

Bryan Smith: And each department is billed independently for their own internal accounting. So, if, in your instance, if the Police Department falls short, and there is going to be a penalty per se, the Police Department would receive that bill and submit it to be paid.

Ted C. Ziemer, Jr.: Okay.

Bryan Smith: Each department is like a separate customer.

Ted C. Ziemer, Jr.: And the county is just one, for the Sheriff’s Office, yeah, and that’s 7,000 gallons.

Bryan Smith: Is the only county office?

Debbie Spalding: Right, the rest of the county departments would fall to the OPUS price plus the .65, is what they would be paying.

Commissioner Korb: How did we do last year on usage? Were we over, under, about right all season long?

Bryan Smith: Total usage?

Commissioner Korb: I mean, ball park, because I know that there was, we cut back on some patrols in the Sheriff’s side of the house because–

Bryan Smith: I don’t have the exact figure. We gave some figures, upon request, based on through October, I believe it was, and it looked like your usage was about the same as in years past.

Commissioner Korb: Okay.

Bryan Smith: Of course, the price was way up.

Ted C. Ziemer, Jr.: We didn’t have the fixed price last year, did we?

Bryan Smith: No.

Ted C. Ziemer, Jr.: No, so–

Commissioner Korb: That was why–

Ted C. Ziemer, Jr.: –Eric Williams has estimated 7,000, right, Eric? 7,000 gallons per month for the Sheriff’s Office, and the various city departments made their estimates, and the total estimate is 23,363.

Commissioner Korb: Okay.

Ted C. Ziemer, Jr.: For the city.

Ed Ziemer: I have a question, if I could please? If the Police Department was under, say 500 gallons, and the Street Maintenance Department was over 500 gallons, will that level out?

Bryan Smith: If it’s something small like that, I’m sure we can work with it. The problem being is that these are going to be invoiced bi-weekly, so that the departments get their transaction details so that they can make their proper accounting, and also get them submitted for payment. It’s pretty critical that we get paid within the terms. So, if it’s a shortfall like that, yeah, we’re willing to work with that. If it’s not an accounting nightmare. You can’t go back two months down the road and say, well, we were, instead of us paying this $500 penalty, we want to go back and apply it to this department.

Ted C. Ziemer, Jr.: Yeah, I think, Mr. Ziemer–

Commissioner Korb: That was really weird. Okay, I’m not going to lie. It is kind of fun to watch.

Ted C. Ziemer, Jr.: –if, you said one was 500 over and one was 500 under, what you’re going to be measured on is the total 23,363. So, if one was 500 over and one was 500 under, you would still be at the 23,363, and there would be no penalty–

(Inaudible. Several people speaking at once.)

Ted C. Ziemer, Jr.: –per month I mean, yeah, per month.

Bryan Smith: It is tracked independently by department. So–

Ted C. Ziemer, Jr.: Oh, that’s not what you said to me awhile ago. Okay.

Bryan Smith: No, okay. Yeah, each department, the Police Department, the Sheriff’s Department, Animal Control, there’s a whole list of them.

Ted C. Ziemer, Jr.: I thought you were doing it by city and county. You’re not. The county is one number 7,000 and the city is–

Commissioner Tornatta: The county is going to have the County Highway Garage and how many other entities?

Bryan Smith: Here’s the list of what I was provided in the request for proposal. Have you seen this list?

Ted C. Ziemer, Jr.: No.

Bryan Smith: This is the list that we were provided. It breaks down the different departments.

Ted C. Ziemer, Jr.: Okay, see, here’s the Sheriff’s.

(Inaudible. Several people speaking at once without their mics on.)

Commissioner Nix: I guess, it just gets down to whether we think gas is going to go back up.

Commissioner Korb: Sure.

Commissioner Nix: I don’t think anybody, I talked to Mr. Wannemuehler the other day, by phone, called him and wanted to know what his feelings were with gas prices, and he just kind of laughed, he said, you tell me.

Bryan Smith: We are kind of stumped. There’s a lot of things going on, obviously, in the world today that are affecting it negatively. We do know that crude oil is way underpriced. It’s probably 50 percent of its current value, but the financial market’s just got it so depressed that it’s kind of an unfortunate situation that prices are so cheap because there’s economic conditions that are causing it.

Commissioner Nix: We don’t think it’s unfortunate at all.

Commissioner Tornatta: You picked the wrong crowd.

Bryan Smith: But, it is a good opportunity, obviously. I ran some numbers for the different departments, or our company did, to give them some estimates of what their usage had been, so that would help them in their projections. Just the Sheriff’s Office, for example, was averaging through October $3.04 a gallon.

Commissioner Nix: For the calendar year?

Bryan Smith: That was through October.

Commissioner Nix: Okay, through October then.

Bryan Smith: Yes, so you’re a dollar thirty under that. If the different departments have budget numbers, I’m sure this well exceeds their budget expectation. Although going in, everybody needs to be aware that six months from now the price on the street could be what it is today or less.

Commissioner Korb: But, it’s still a heck of a lot better than what we were doing last year. Debbie, do we write one check for each department, each month to Heritage now? Or do we do it just by here’s your county check and we break it out into department payments.

Debbie Spalding: Each department would have a different line item. So, each department would submit a bill, I think. Correct, Bill?

Commissioner Korb: Okay. Once again, I’m sorry, the price for diesel. I got the 1.71 for unleaded fuel, but what’s diesel?

Bryan Smith: There was no request for a fixed price for the diesel, so we didn’t submit one.

Debbie Spalding: The quantity–

Bryan Smith: The usage is really, is minimal.

Commissioner Korb: On that?

Bryan Smith: On the diesel that the city or county buys at a wholesale pump or retail pump.

Commissioner Korb: Okay.

Bryan Smith: So, it’s not feasible to lock that in.

Commissioner Korb: Okay.

Ted C. Ziemer, Jr.: Bryan, I was just talking to Commissioner Tornatta, just so we’re real clear, there are other county vehicles, not in the Sheriff’s Department–

Bryan Smith: Uh-huh.

Ted C. Ziemer, Jr.: –and they will use gasoline. They are going to be charged OPUS plus point 65?

Bryan Smith: Yes.

Ted C. Ziemer, Jr.: And they will not figure at all in the over or under on the 7,000 gallons of the Sheriff’s Department?

Bryan Smith: That’s correct.

Ted C. Ziemer, Jr.: And, Ed, you’re clear that it’s not as I understood it, 23,363 per month, it’s your various departments per month, and you could be over or under in any one of them, depending on how well you estimated.

Ed Ziemer: As a comment, as I’m just thinking through myself here, if I’m understanding this correct, if we enter into a contract, we’re going to start paying January 1, 1.71.9 cents a gallon. Today, we can buy fuel at 1.13.9 cents per gallon.

Bryan Smith: No, that was based on the 19th’s numbers, which was the date given for the request.

Ed Ziemer: Right.

Bryan Smith: Keep in mind, that price is net of any taxes. So, in this case, you would have to add 19 cents, so that price, in a sense, on the 19^th would have been 1.32 and some change.

Ed Ziemer: So, we could be paying–

Bryan Smith: We’re looking at a future price going out twelve months from today.

Ted C. Ziemer, Jr.: Sure.

Bryan Smith: Everybody understands that, and you have to run that strip of those forward months. Hence, a lot of people think, well prices are at 1.55 on the street, we should be able to lock that in. Well, really the only way to do that is to go actually buy the product today, pay for it when (Inaudible)--

Commissioner Korb: Store it.

Bryan Smith: Right. Which, that’s not an option for very many people.

Ed Ziemer: My point that I was going to try to get to, and this is totally up to you all, is that we could not accept the bid today and continue to go the market as it is, at a lower rate right now, a dollar thirty something, if that is what we’re probably paying today.

Bryan Smith: Absolutely.

Ed Ziemer: Something in that neighborhood, and rebid this again. I mean, we’re playing flip the coin, and rebid it again when we think the market is starting to turn around and the economy is changing and therefore the price of oil per barrel starts to rise, we know that our fuel charges are going to start to rise. That’s the question.

Commissioner Nix: But, I would suspect if that’s going to take place that this 1.71.9 is probably going to be over two dollars. It’s probably going to be way above that as you see that coming.

Bryan Smith: I’ve got people texting me right now with the market. I mean, the market changes all the time. 1.71.9 might not be good when I walk out of the room. It could be cheaper. So, you’re exactly right. The problem is by the time you realize the market’s going to move, we in this room, it’s already moved. Now, whether you catch it ten cents higher than today, which still ends up being a good deal, that’s possible. But, once it hits CNN it’s over.

Commissioner Korb: To me, I’m sorry, go ahead, Debbie.

Debbie Spalding: I wanted to add that we would have to advertise another bid. So, we would have to do one week apart, and then a week before the bid opening. So, when you see the price going up, it’s at least three to four weeks before we can meet all the legal requirements of advertising before we could come to this point again. So, that’s a gamble you would have to take.

Bryan Smith: If you chose to award the bid to Heritage Petroleum, and you wanted to go with the flex option for awhile and keep the fixed price option open, we can requote that at anytime, multiple times a day. So, if it’s something you want to just sit on, and then wait to execute the fixed price option. You don’t have to take twelve months. We have a couple of different agencies that have six months contracts in place today. But, if you like the 1.71.9 for the whole year, you would have to do that now, or we could requote.

Commissioner Korb: See, to me, this is like buying, in my former financial adviser days, a lot of my clients would have been thrilled to have had a five month, a five year CD locked in at three and a half, four percent when they’re barely paying a half percent now. I feel like at a buck seventy one is pretty doggone reasonable. Actually, I’m very surprised. I think we would be foolish not to take this now, because for any of us to think that this price is going to stay depressed this much longer, you’re crazy. I don’t mean that you all are crazy, but I mean, I would think I would be crazy to think that. I think Heritage has done a nice job. They have met our requirements in the past. If there’s no other discussion–

Ted C. Ziemer, Jr.: Well, I have another question, if I could?

Commissioner Korb: Sure.

Ted C. Ziemer, Jr.: You mentioned the word contract, Ed, what kind of piece of paper are we going to have to look at for the Commissioners and the Board of Works to sign to tell us the deal is what you have recited for us here?

Bryan Smith: We submitted two documents. One from our attorney–

Ted C. Ziemer, Jr.: I haven’t seen that.

Bryan Smith: It should be, I think it might be on the very back, signed by our President. Then, there’s another document that’s just on Heritage letterhead that’s included, along with the references. In the bid it asks for a (Inaudible) indicator of who we are and how we could take care of the city and county agencies. That’s submitted in there, and it also breaks down in pretty basic terms what the shortfall and over pull issues would be, if they arise. Our attorney did, like I say, draw up a document that, it’s an addendum to that contract.

Ted C. Ziemer, Jr.: Okay, I’m reading it now.

Commissioner Korb: While he’s doing that, let’s just go around the horn. Ed, how do you feel about it?

Ed Ziemer: It’s up to the Board, it’s obviously up to the Board, but I’m okay with $1.71.

Jack McNeely: I feel like, I agree with you, I think if we can lock this in, I think we would be better off locking it in.

Commissioner Korb: I mean, we might pay a premium now, but I think down the road we’ll be thrilled.

Jack McNeely: Yeah, I think it’s probably the wiser move.

Commissioner Korb: Mr. Brooks?

Anthony Brooks: I agree.

Commissioner Korb: You’re in construction, what do you think, Coach?

Commissioner Nix: It’s a gamble, but I think it’s a gamble worth taking.

Jack McNeely: It’s a roll of the dice no matter what.

Ted C. Ziemer, Jr.: Bob, have you seen this?

Robert Rock: Yes, I’ve seen it. There’s some documentation that we need you to fill out here for your bid too to complete. Deb’s got it, if you don’t mind taking a look at it. It’s just basically writing down your 1.71.9–

Bryan Smith: Sure.

Robert Rock: –and signing off on that. If you could do that now, we would appreciate it.

Commissioner Korb: Troy?

Commissioner Tornatta: I mean, I thought it was going to be some type of gamble when we started. Of course, this started at $2.06–

Commissioner Korb: Yeah.

Commissioner Tornatta: –and, so, it has come down. I think, what I’ve seen is that the price is moving closer to the street value, and if we pay a 15 cent premium to make sure that we are locked in, that’s the difference.

Commissioner Korb: Bill, any comments?

Bill Fluty: It’s up to the Board.

Commissioner Nix: Does this fall within our budget for fuel purchases, well, I guess, for the Sheriff’s Department? The dollar amount, with what the Council has appropriated?

Commissioner Tornatta: It will probably cut it in half, didn’t it?

Bill Fluty: Well, I think they budgeted, of course, that was back in August when we were looking at over three dollars when the requests came in for fuel money for 2009. So, locking this in probably would show a surplus at the end of the year.

Commissioner Tornatta: Typically the County Council funding, during budget times, is they’ll see that big lump sum, they’ll cut it maybe sometimes in half, to be able to fund other things under a cap.

Commissioner Nix: Then the Sheriff’s got to come back and ask for the balance?

Commissioner Tornatta: That’s exactly right. So, the potential that the Sheriff might not have to come back and ask for those funds–

Commissioner Nix: I’m sure he likes that.

Commissioner Tornatta: –might be in play.

Commissioner Korb: He’ll come back and ask anyway. Sure he will. See, he’s back there smiling from ear to ear.

Ed Ziemer: If I could answer that for the city, we had budgeted, obviously, somewhere in the neighborhood of $3.50 to $3.75 a gallon for the year.

Commissioner Korb: Right. Just curious, what happens if we go over our allotted usage. Are we paying street price at that point in time, the pump price?

Bryan Smith: It’s the flex price option in the bid.

Commissioner Korb: Okay.

Bryan Smith: OPUS is a benchmark that’s pretty widely used in the oil pricing information service. Anybody can subscribe to that.

Commissioner Korb: Okay.

Bryan Smith: It’s just, it posts a price for the Evansville-Henderson market–

Commissioner Korb: Okay.

Bryan Smith: –everyday. You pay a six and a half cent differential to that.

Commissioner Korb: So, that’s in the agreement then, Mr. Ziemer?

Ted C. Ziemer, Jr.: Yes. Debbie, the form to be filled out that Bob referred to. Is that the one that’s going to set the price at 1.7109?

Debbie Spalding: Yes.

Ted C. Ziemer, Jr.: Okay, and he’ll sign that. Okay.

Bryan Smith: The one thing, just if I can just encourage you, the thing we emphasize the most on these types of contracts, is that it is a budgeting tool first and foremost.

Commissioner Korb: Exactly.

Bryan Smith: Secondly, you may become a good speculator and beat the market, and I hope you do, but first and foremost is eyes on the budget. You use it as a budgeting tool, and you’ll be way ahead. If you start looking at the big sign out on the street corner for the next couple of months, you’re going to hear a lot of people grumbling, but I think it’s still a pretty good decision.

Commissioner Korb: Well, you’re exactly right. It is a budgeting tool, period. We’re all, as Ed said earlier, we budgeted for $3.50 plus. So, we’re already looking not smarter than what we are, but if this goes through, I think we’ll appreciate it.

Commissioner Tornatta: It’s a one year correction.

Commissioner Korb: Exactly.

Commissioner Tornatta: If we find that it’s not in our best interest, that’s fine. I said, you know, when Debbie and I were talking, and Ted, what we don’t want to see either, our objective is not to beat Heritage Petroleum or whoever provides this contract, because you want you to be a good corporate citizen, and we want to work with you and have a good relationship there. So, you know, the best scenario is we hover around this point, and I think everyone is a win-win, especially after we cut our oil prices in half.

Commissioner Korb: Jack, do we want to go ahead and you guys vote on your end, and we vote on our end?

Jack McNeely: Yeah, we’ll take care of our city. Any further discussion from our side, the Board of Public Works?

Ted C. Ziemer, Jr.: I have just one other thing to say, just maybe kind of a housekeeping, the bid, the motion ought to maybe be to approve their bid together with the addendum dated December 23, 2008, and then we know that we’ve got, because we’re not going to be signing that. It’s just signed by Heritage Petroleum.

Anthony Brooks: I agree.

Jack McNeely: Any further discussion from, so I’ll entertain a motion.

Anthony Brooks: I make a motion to accept the bids, or to approve.

Jack McNeely: I’ll second the motion. All in favor.

Commissioner Tornatta: With the addendum?

Jack McNeely: With the addendum as stated from the Counselor.

Anthony Brooks: Yes.

Jack McNeely: I’ll second the motion. All in favor signify by saying aye.

Anthony Brooks: Aye.

Jack McNeely: Aye. Opposed. So ordered.

Commissioner Korb: County Commissioners, we need a motion to accept with the addendum please.

Commissioner Tornatta: So moved.

Commissioner Nix: Second.

Commissioner Korb: Discussion? Hearing none, all those in favor say aye.

All Commissioners: Aye.

Commissioner Korb: Opposed same sign. The motion passes. Congratulations, thank you very much, appreciate it.

Bryan Smith: Thanks.

Commissioner Korb: Sure, go ahead, Jack.

Jack McNeely: We just have one small item to go for with Pat, and then we’ll complete our business and let the County Commissioners go on with theirs.

Commissioner Korb: No worries.

Pat Keepes: Good morning, Pat Keepes, City Engineer. First of all, I apologize for my informal appearance. I wasn’t planning on being here today, but I would like to take the opportunity to present the final change order for the Wimberg Avenue sidewalk project. We just did calculate the final quantities on that project, enabling us to put together this final change order. I would like to seek the Board’s approval. It is for an increase of $37,219.51, and would like the Board’s approval, pending any questions.

Anthony Brooks: I so move.

Jack McNeely: I’ll second. Patrick, you say that this is the final one, right?

Pat Keepes: That’s correct. It includes, there are approximately 20 items on here just adjusting the original contract quantities to those that were actually put in place, yes.

Jack McNeely: Okay. The motion has been made and duly seconded. All in favor of the motion signify by saying aye.

Anthony Brooks: Aye.

Jack McNeely: Aye. Opposed. So ordered. That takes care of our business. This part of this meeting, this side will adjourn at this point.

Anthony Brooks: I so move.

Commissioner Korb: Great. Thank you.

(The special joint meeting was adjourned at 10:35 p.m.)

Those in Attendance:

Jeff Korb                                   Jack McNeely                           Bill Nix

Anthony Brooks                        Troy Tornatta                            Robert Rock

Ted C. Ziemer, Jr.          Ed Ziemer                                 Bill Fluty

Debbie Spalding                       Sharon Evans                           Madelyn Grayson

Bryan Smith                              Pat Keepes                               Others Unidentified

Members of Media

VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

   (Not in office when approved.)

Jeff Korb, President

  (Not in office when approved.)

Bill Nix, Vice President

Troy Tornatta, Member

CITY OF EVANSVILLE

BOARD OF PUBLIC WORKS

Jack McNeely, President

Anthony Brooks, Vice President

(Recorded by Sharon Evans and transcribed by Madelyn Grayson.)