The Board of Commissioners of Vanderburgh County met in session this 16th day of August at 5:38 p.m. in Room 307 of the Civic Center Complex with President Bettye Lou Jerrel presiding.
 

President Jerrel: I'd like to call the Vanderburgh County Commissioners' meeting to order. At this time I would like to introduce to you those in front of you. On the far right is Tony Greubel, standing over there, our Superintendent of County Buildings; Joe Harrison, Jr., our County Attorney; Commissioner Pat Tuley; on the left Charlene Timmons, our Recording Secretary; Suzanne Crouch, County Auditor; Commissioner Mourdock is out of the state today and he is unable to be here; and my name is Bettye Lou Jerrel. I would like to ask you to join me in the Pledge of Allegiance.
 

President Jerrel: The first item on the agenda for action is the approval of the minutes.

Commissioner Tuley: I'll move approval of the minutes of the August 9th meeting.

President Jerrel: And I'll second and say so ordered.
 

President Jerrel: The next item on the agenda is the certification of the Executive Session.

Commissioner Tuley: I'll move approval of the certification of Executive Session which included the present Commissioners, the County Auditor and the County Attorney which began at approximately 4:20 and ended at 5:35. We discussed personnel matters and what was the other?

Joe Harrison, Jr.: Litigation.

Commissioner Tuley: Litigation, I'm sorry. 

Joe Harrison, Jr.: It started really at 4:40.

Commissioner Tuley: Oh, 4:40. Yeah, it was 4:40. I'm sorry, Ill amend that to 4:40 to 5:35.

President Jerrel: And I'll second and say so ordered.
 

President Jerrel: The next item on the agenda is the civil engineering request for proposal regarding the Discovery Lodge. How do you want to do this, Steve? Well, you want to just briefly, I mean, is there anyone here to make any kind of presentation? 

Commissioner Tuley: Yeah, Lee is here.

Steve Craig: Yeah, Lee is here.

President Jerrel: Well, I mean, this is essentially the site work that needs to be done.

Lee McClellan: That's correct.

President Jerrel: And in the total amount if everything is done would be--

Commissioner Tuley: Roughly $29,000 plus reimbursables, round numbers. Not quite $29,000 in two segments.

President Jerrel: We need to have an amount that we read into the minutes. The conceptual phase is $5,123. The surveying is $740. Geotechnical $4,510. Parking variance...the total preliminary conceptual phase is $11,873 and the final design and surveying phase is $16,895. There could be reimbursable costs that are identified by units. Joe, you've had a chance to go through this?

Joe Harrison, Jr.: Yes.

President Jerrel: Did you have any comments, Steve?

Steve Craig: No. The questions that we had we had gotten back with Lee. I had talked with John and they had added a couple of things and it pretty well was the way that me and Danny had originally went over it except we had added the soil samples. 

President Jerrel: Right.

Steve Craig: So that we know that if we're going to...you know, they're going to reuse the dirt so that if we would run into rock or if they got where the sediment lake would be if it was sand or something they couldn't use, but they wanted to know what was underneath it and that was the added on part from Alt & Witzig, I think. 

President Jerrel: Do you have a drawing of some kind? No, I mean, that isn't a drawing that is right there?

Steve Craig: No, that's for a different thing.

President Jerrel: Okay. I just didn't want to miss something that we should see. Okay, I don't have any further questions. Do you have any, Commissioner Tuley?

Commissioner Tuley: No, I read through it. 

President Jerrel: Is there a motion to approve the engineering request with Morley and Associates?

Commissioner Tuley: I'll so move approval of the contract with Morley and Associates.

President Jerrel: And I'll second and say so ordered.
 

President Jerrel: The next item on the agenda is anyone that wishes to come before this body--

Commissioner Tuley: Oops, wait a minute. We've got permission to advertise the vacation.

President Jerrel: Oh, let me get the original. 

Commissioner Tuley: That was one thing that changed.

President Jerrel: Okay, permission to advertise vacation of easement at 5014 Earl Avenue for Sam and Brenda Henry.

Commissioner Tuley: Sam and Brenda Henry, yeah. It says here suggested hearing date of August 30, 1999 and Ill so move approval at this time.

President Jerrel: I'll second and say so ordered. That will be advertised?

Commissioner Tuley: For advertisement, yes.

President Jerrel: Okay.
 

President Jerrel: Okay, now any group that wishes to appear before this body.
 

President Jerrel: Hearing none, County Engineer.

John Stoll: The first item I've got is the cover sheet for phase three of the Burkhardt Road plans. This is for the segment of Burkhardt between Maxwell and Interchange Road South. This is phase three of our project. I need the Commissioners' signature on the cover sheets so we can get those plans finalized and sent to INDOT. We have about got all the right-of-way issues resolved. There is a couple of more things I need to talk with Joe about, but we should have the right-of-way or right-of-entry on all the parcels here shortly. Hopefully we can get this scheduled on an INDOT bid letting. Right now the earliest we can get it on bid letting would be December and depending on when the right-of-way issues are resolved it may be January or February, but somewhere in that time frame is what we're looking at having a bid letting. 

Commissioner Tuley: Okay, I'd move approval of the road plans for Burkhardt Road phase three.

President Jerrel: I'll second and say so ordered.

John Stoll: The second item is a street approval request for Keystone Subdivision Section 6C. This is for a small segment of road you see on that plat there. There are two small segments, I should say. These streets are continuations of existing roads within the subdivision and like the rest of the streets they'll be asphalt streets with concrete curb and gutter. I have reviewed the plans and would recommend that they be approved.

Commissioner Tuley: I'll move approval of the roadway plans for Keystone Subdivision Section 6C as requested by the County Engineer.

President Jerrel: I'll second and say so ordered.

John Stoll: The final street plan approval is for the extension of Spring Valley Road. This would be for the section of Spring Valley from its current dead-end eastward to the proposed Spurling apartment complex. This street will be a 36 foot wide concrete street just like the existing street. It will be seven inches thick and it is recommended that these plans be approved as well.

Commissioner Tuley: Okay, I'll move approval of the road plans for the extended Spring Valley extension...I'm sorry, the extension of Spring Valley Road or Drive as recommended by the County Engineer.

President Jerrel: I'll second and say so ordered. Where?

Commissioner Tuley: Just anywhere?

President Jerrel: Just initial or sign.

John Stoll: Yeah, in this area will be fine. The next item I've got is a sidewalk waiver request for the Vanderburgh Industrial Park. This is what used to be known as the Phoenix Industrial Park up on Highway 57 up near Baseline Road, between Baseline and Ruston. They're requesting a sidewalk waiver because its going to be an industrial subdivision and there are no other sidewalks in the surrounding areas. It's going to have large lots as well, so on the basis of that I would recommend that it be approved.

Commissioner Tuley: I'll move approval of the sidewalk waiver request for the Vanderburgh Industrial Park as outlined.

President Jerrel: I'll second and say so ordered.

John Stoll: Next I have a revised appraisal for the Durchholz property on the Lynch Road project. This property had to be reappraised because a portion of it was rezoned commercial late last year and our original appraisal was done prior to that rezoning. The offer amount would be for $191,000. The original amount was $136,000. It's requested that this be approved so we can make a revised offer on the property. This covers the east half of the interchange.

Commissioner Tuley: I'll move approval.

President Jerrel: Second and so ordered.

John Stoll: The final item I've got is a request for an encroachment of a fence in the Boyle Lane right-of-way for Basden RV. This property is shown on this map that Lee McClellan had. You may recall that a few months ago we had a vacation of a portion of that right-of-way and the fence was still located within the right-of-way even after the vacation, so the county signed an encroachment agreement to allow them to maintain their fence in its current location. Now they're going to develop this north half of their property and in order to keep the fence in line with the portion that is down there in that area with the pink and yellow boundaries the fence would have to encroach into the right-of-way again and that's what this agreement would permit. I have had Joe review it and a couple of changes were made, but subject to those changes...well, as a result of those changes being made the encroachment agreement is fine. It says the fence is allowed to be there, but in the event we want to do any improvements to Boyle Lane that would necessitate the relocation of the fence it would be done at the owner's costs, not the county's cost and it has a hold harmless provision in there like Joe had requested. 

Commissioner Tuley: Okay, I'll move approval of the encroachment agreement between Four S Properties, LLC and Vanderburgh County with reference to Boyle Lane.

President Jerrel: I'll second and say so ordered.

John Stoll: That's all I have unless you've got any questions.

President Jerrel: I'm putting these in the signature file.

John Stoll: Okay. Thanks.
 

President Jerrel: Okay, the next item on the agenda, Erik will not be here this evening, County Attorney. 

Joe Harrison, Jr.: I don't have anything this evening.
 

President Jerrel: Superintendent of County Buildings.

Tony Greubel: Joe Harrison and I talked with Steve Utley over the past week about doing an auditorium update. Today Steve suggested either September 30th or September 20th of next month.

Joe Harrison, Jr.: No, 13th.

Tony Greubel: September 13th or 20th, yeah. I think on September 20th will be our rezoning meeting, so maybe the 13th might be better. 

Commissioner Tuley: Yeah, definitely.

President Jerrel: Okay, the 13th.

Tony Greubel: I'll tell them that then.

President Jerrel: Okay. Anything else?
 

Steve Craig - Burdette Park

President Jerrel: Okay, Burdette Park.

Steve Craig: The two things we had one was the request for the car from the Sheriff's Department which we've submitted.

President Jerrel: Yeah, is there a motion to approve the vehicle from the Sheriffs Department for Burdette Park?

Commissioner Tuley: Yes, so moved.

President Jerrel: Second, so ordered.

Steve Craig: Okay, then there was the 1998/1999 summary breakdown. Was there any questions on that?

President Jerrel: No. I want to look at it and if I've got any questions can I ask--

Steve Craig: Okay, there is one on here that kind of shocked me and stood out. It's the rentals was minus $8,700. When we did the book the amount of rentals were up and what happened was last year when we went to booking a year in advance we started taking money in for 1999 in 1998 for reservations, so all the money from `98 was there plus part of the money for 1999 was there. So it makes us look like we're having a deficit this year and we had the biggest year ever by far last year where you would probably have to take them and break them in half to make them come out because we were taking reservations for the next year.

President Jerrel: Well, it will happen again next year wont it?

Steve Craig: Well, from now on it will always be a year in advance, but the first year you had `98 plus part of `99.

President Jerrel: Yeah, you're right.

Steve Craig: But from then on it will be one whole year in advance, so that's why there is a minus there even though we have more rentals. It's because we took the money in last year. 

Commissioner Tuley: We didn't raise any fees, entry fees or anything like that?

Steve Craig: No.

Commissioner Tuley: So $43,410 increase is pretty good.

Steve Craig: Yes.

President Jerrel: Very good. $43,410, did the Council...you didn't say anything to them did you?

Steve Craig: I'm going to give them one of these because we were just working on it at the time when we had our Council...the budget hearing because Day Camp was just over and everything was just over and we were working on them and I didn't have them quite done, but I've got one of these I'm going to give all of them because they were asking me about all of them.

President Jerrel: Steve did a very nice job. Well, John did also before Council this last week. They went in for preliminary and both of them did an excellent presentation.

Steve Craig: Thank you.

President Jerrel: Is there a motion to accept this summary breakdown?

Commissioner Tuley: So moved.

President Jerrel: And I'll second and say so ordered.

Steve Craig: Did you have our work sheets that we made out?

President Jerrel: Uh-huh. Yeah, and we'll make all those at one time.

Steve Craig: Okay. 

President Jerrel: Are you getting any rest?

Steve Craig: No. I've got two cars broke down.

President Jerrel: Oh, well. You have to have something go wrong, don't you?

Steve Craig: Yeah, have something to do on my day off!

President Jerrel: Yeah. Well, thank you very much.

Steve Craig: Thank you.
 

President Jerrel: There are reports for the Soil & Water. Is there a motion to approve all of the reports, Garage, Burdette, Soil & Water and Ozone?

Commissioner Tuley: So moved.

President Jerrel: I'll second and say so ordered.
 

Consent items

President Jerrel: How about the consent items?

Commissioner Tuley: I'll move approval of the consent items as presented. Was there one addition? That one pink one that just came in.

President Jerrel: Oh, yeah we had--

Commissioner Tuley: We had one additional employment change.

President Jerrel: Did you put that in there? Okay, it's in there.

Commissioner Tuley: With the addition of one employment for Burdette Park.

President Jerrel: And how about the request for appropriations, are they in there also? Were they in there? They were on the desk here.

Tony Greubel: They've already been given to the Auditor. It's just more for your information.

President Jerrel: Alright.

Commissioner Tuley: Okay, so those are additions to the consent as well then, is that what you're saying?

Tony Greubel: They're not really part of it.

Commissioner Tuley: Okay, so they were part of the consent items.

President Jerrel: Well, I'll second your motion and say so ordered.
 

Old business

President Jerrel: Is there any old business to come before us?
 

New business

President Jerrel: New business?

Commissioner Tuley: Not by me.

President Jerrel: I have passed out the C.O.M.P.E.T.E. information and maybe we can talk about it next week after you've had a chance to look at it.

Commissioner Tuley: Okay. 

President Jerrel: Is there a motion to adjourn?

Commissioner Tuley: So moved.

President Jerrel: And I'll second and say so ordered.

Commissioner Tuley: Now we've got to wait for a half hour.

Joe Harrison, Jr.: That's okay.

Commissioner Tuley: That's alright.

President Jerrel: Oh, wait a minute, I do have--

Suzanne Crouch: Did we adjourn?

President Jerrel: No, I want to open the meeting again. I forgot something. 

Commissioner Tuley: So moved.

President Jerrel: Second and so ordered. I have an appointment. We have a letter of resignation from Pheabe Dear for the SAFE House.

Joe Harrison, Jr.: For the Advisory Board?

President Jerrel: Did you put the--

Tony Greubel: No, it's not--

President Jerrel: Do I have it? 

Tony Greubel: You have it.

Commissioner Tuley: I was going to say, I don't have it.

President Jerrel: Which one of my folders, Tony?

Tony Greubel: Your regular Commission folder.

President Jerrel: Okay, let me go through and find it. Here it is. I would like to recommend...it's a particular category. I would like to recommend Stan Young. I don't know whether you noticed, there was a report. He's a former offender and he has been working with people in the Black Coalition for a number of years and Bobby Ogburn highly recommended him. I would like to recommend him to replace Pheabe. 

Commissioner Tuley: And she represents the offender?

President Jerrel: The offender.

Commissioner Tuley: I'm sorry, what was his name again?

President Jerrel: Stan Young.

Commissioner Tuley: Stan Young, I will so move then.

President Jerrel: And I'll second and say so ordered. I'm sorry, I had it in there and didn't...is there anything else?

Commissioner Tuley: Is there?

President Jerrel: I don't know. I don't think so.

Commissioner Tuley: I'll move adjournment.

President Jerrel: Okay, and I'll second and say so ordered.

The meeting was adjourned at 5:58 p.m.
 
 

Those in attendance:

Bettye Lou Jerrel

Patrick Tuley

Joe Harrison, Jr.

Suzanne M. Crouch

Charlene Timmons

Tony Greubel

Lee McClellan

Steve Craig

John Stoll

Others unidentified

Members of the media
 

Vanderburgh County
Board of Commissioners

Bettye Lou Jerrel, President

Patrick Tuley, Member

Recorded and transcribed by Charlene Timmons.