VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

AUGUST 8, 2006

The Vanderburgh County Board of Commissioners met in session this 8^th day of August, 2006 at 3:30 p.m. in room 301 of the Civic Center Complex with President Cheryl Musgrave presiding.

President Musgrave: Good afternoon. I would like to call to order the Board of Commissioners of Vanderburgh County for August 8, 2006. It’s 3:30, and we’ll begin with introductions.

Marissa Nichoalds: Marissa Nichoalds, Superintendent of County Buildings.

Ted C. Ziemer, Jr.: Ted Ziemer, County Attorney.

Commissioner Nix: Bill Nix, County Commissioner.

President Musgrave: Cheryl Musgrave, County Commissioner.

Commissioner Shetler: Tom Shetler, County Commissioner.

Madelyn Grayson: Madelyn Grayson, Recording Secretary.

Bill Fluty: Bill Fluty, County Auditor.

President Musgrave: Will you join me, please, in the Pledge of Allegiance?

(The Pledge of Allegiance was given.)

President Musgrave: Is there a motion to approve the minutes of August 1^st?

Commissioner Shetler: So moved.

Commissioner Nix: Second.

President Musgrave: All those in favor?

Commissioners: Aye.

President Musgrave: The motion carries.

President Musgrave: Action items, Purchasing, request permission to advertise for bids for city-county road salt, APA-041-2007. Does anybody have any comments about this? Okay, is there a motion?

Commissioner Shetler: So moved.

Commissioner Nix: Second.

President Musgrave: All in favor?

All Commissioners: Aye.

President Musgrave: The motion carries.

President Musgrave: Purchasing asked for permission to open the bid, VC-50-2006, the storage building construction for the County Highway Department.

Commissioner Nix: Move approval.

Commissioner Shetler: Second.

President Musgrave: All those in favor?

All Commissioners: Aye.

President Musgrave: The motion carries.

President Musgrave: Purchasing seeks permission to award bid VC-14-2006, tandem trucks with multi-use, heavy duty dump body and cab controls. To whom are we awarding this bid?

Commissioner Nix: Mr. Duckworth’s here.

President Musgrave: Mr. Duckworth from the Highway Department is here.

Mike Duckworth: Commissioner Musgrave, members of the Commission, Mike Duckworth, County Highway Superintendent. We received the bids last week, and after Debbie Spalding and Ruth and I have looked over these bids, we would ask the Commission’s approval to accept the low bid, which is Freightliner, for the purchase of at least one. Mr. Nix and I talked about it today, and we’ll look for other funds to possibly get another, but at this time one is fine.

Commissioner Nix: That bid was in the amount of $112,256.

Mike Duckworth: That’s exactly right. That’s Freightliner and Deeds, because there’s two entities, one provides the chassis, one provides the bed. So, it would be Freightliner/Deeds.

Commissioner Nix: Move approval.

Commissioner Shetler: I’ll second. Mike, there’s money in the budget–

Mike Duckworth: Yes.

Commissioner Shetler: –for this?

Mike Duckworth: For one, yes, and if we would go to a second one, I would have to discuss that with the Commissioners and the Council. But, at this time we’re just going for one.

Commissioner Shetler: How much total money was appropriated? Or how much do we have left to do this?

Mike Duckworth: We have $159,000.

Commissioner Shetler: Okay, so, in rough figures you would need another $70,000 to get an additional one?

Mike Duckworth: Yes, and possibly by the end of the year, depending upon how we deplete our other accounts, we may look to transfer some monies, if possible.

President Musgrave: Okay.

Commissioner Shetler: Alright, thank you.

President Musgrave: We have a motion and a second. Any further discussion? All those in favor?

All Commissioners: Aye.

President Musgrave: The motion carries.

President Musgrave: County Engineer, permission to award quote, VC06-08-01, Stringtown Road bridge debris removal. Mr. Stoll, I had a question why we were having bridge debris removal at all?

John Stoll: We’ve had an ongoing problem out on Stringtown Road for a number of years where debris just snags on those piers on that bridge, and given the difficulty associated with getting to it, the County Highway crews aren’t able to remove that debris.

Commissioner Nix: It’s underneath on the flow line below the bridge is where the debris actually is.

John Stoll: Right.

President Musgrave: Okay. To whom are we awarding this?

John Stoll: CCC of Evansville for $10,866.29.

President Musgrave: Okay, is there a motion?

Commissioner Nix: So moved.

Commissioner Shetler: Second.

President Musgrave: All those in favor?

All Commissioners: Aye.

President Musgrave: The motion carries. Thank you.

President Musgrave: CO.V-08-06-002, amended ordinance to vacate platted easements and public way or place. This is the second and final reading for the vacation of Woehler Drive in the VIP. Is there anyone here to discuss this, make comments? Is there a motion to pass?

Commissioner Shetler: So moved.

Commissioner Nix: Second.

President Musgrave: All in favor?

All Commissioners: Aye.

President Musgrave: Commissioner Nix?

Commissioner Nix: Yes.

President Musgrave: Commissioner Shetler?

Commissioner Shetler: Yes.

President Musgrave: And I vote yes. Show the motion as carried.

President Musgrave: Final reading of CO.08-06-015, the Disability Services Advisory Board. Is there anyone here to speak to this ordinance?

Ted C. Ziemer, Jr.: Only to comment and say that the city has amended their ordinance regarding membership and reporting to be identical to the one before you today.

President Musgrave: Is there a motion to pass on the second and final reading?

Commissioner Shetler: So moved.

Commissioner Nix: Second.

President Musgrave: All those in favor?

All Commissioners: Aye.

President Musgrave: Commissioner Nix?

Commissioner Nix: Yes.

President Musgrave: Commissioner Shetler?

Commissioner Shetler: Yes.

President Musgrave: And I vote yes. Show this passed.

President Musgrave: Next, we move on to CO.08-06-014, weeds and abandoned watercraft ordinance. This is the second and final reading. Is there anyone here to speak to this ordinance? I see no one. Is there a motion to adopt it on second reading?

Commissioner Shetler: So moved.

Commissioner Nix: Second.

President Musgrave: We have a motion and a second. All those in favor?

All Commissioners: Aye.

President Musgrave: Commissioner Nix?

Commissioner Nix: Yes.

President Musgrave: Commissioner Shetler?

Commissioner Shetler: Yes.

President Musgrave: And I vote yes. Show the motion, the ordinance as adopted.

I have one question for our attorney on this. You said at our first reading, or perhaps the meeting before that, that the city did not have a watercraft ordinance?

Ted C. Ziemer, Jr.: I didn’t think so.

President Musgrave: Okay, so, if we have adopted a watercraft ordinance, does that apply then to the entire county?

Ted C. Ziemer, Jr.: Yes, my opinion would be that it does. If the city has no ordinance speaking to that subject at all.

President Musgrave: Okay, so, folks inside the city who are concerned about an abandoned boat can follow this ordinance?

Ted C. Ziemer, Jr.: Yes.

President Musgrave: Alright. Thank you.

Commissioner Shetler: Let me, real quickly, since we’re dealing with weeds and Mike’s still here, I do want to just mention that last week we were on our way up to Crane, going down Lynch Road and noticed that the weeds and stuff were getting a little high on Lynch, and gave Mike a call and he did get to that right away. I just want to tell him thanks, appreciate that effort, getting that all done out there. It does look a whole lot better. So, I think it’s important if we’re trying to address the weed problem, that particularly along county highways and roads and stuff like that, and right-of-ways, that we deal with what we can. I know, Mike, with the amount of increased streets and stuff that we’ve accepted over the past several years, the manpower gets stretched, but I appreciate the effort that you’ve made there and stuff. It looks good. So, thank you.

President Musgrave: I would like to say that I appreciate your willingness, and your department’s willingness to take on the additional responsibilities to move the weed complaints through the entire process, from the beginning part to the end. I know there will be some new technology come along with that, that the city has been working for a little over a year or so to adopt a complaint tracking system, and you’ll be putting that complaint tracking system in place, I guess, shortly. My understanding is maybe before the end of the year, Matt?

Matt Arvay: We’re getting to that phase where we’ll start developing.

President Musgrave: He’s indicating that it’s going to be rolled out, and this will allow us all to log on and see where these complaints are in the process, not only for the Highway Department, but for some city departments as well. So, I do appreciate you taking that on. I know that there are some differences, although we haven’t explored them fully, between the city’s approach to weeds and the county’s approach. So, I would encourage people if they have high weed complaints in the county, you can continue to call the Building Commission, if that has been your custom, but you can also now call the County Highway Department. So, thank you very much for that.

President Musgrave: Next, we move to department head reports. John Stoll, the County Engineer has some sidewalk waivers, among other things.

John Stoll: I received a request from Andy Easley Engineering for a sidewalk waiver in Chadwick Estates Subdivision. This is located off Peck Road, out adjacent to Kingsmont Subdivision. For Chadwick Estates they have requested a complete waiver of all sidewalks, and I would recommend approval of that waiver.

Commissioner Nix: So moved.

Commissioner Shetler: Second.

President Musgrave: I have a question. Where is Chadwick Estates located again?

John Stoll: Off Peck Road, west of Kingsmont Subdivision.

President Musgrave: Okay. Because I saw a subdivision coming forward where it’s being recommended that they have sidewalks. I want to make sure I don’t waive them. That’s the one behind Oakhill School, I think it is.

John Stoll: That doesn’t ring a bell, off the top of my head.

President Musgrave: Alright, we have a motion and a second. All those in favor?

All Commissioners: Aye.

President Musgrave: The motion carries.

John Stoll: The other sidewalk waiver request is for Chadwick Place Subdivision. This is adjacent to Kingsmont as well. They are requesting a waiver of all sidewalks, except those on Parmerly Drive. Parmerly Drive is an extension of the street that already exists in Kingsmont that ties into Chadwick. There are sidewalks already on Parmerly in Kingsmont, so this is a continuation just to terminate those sidewalks at an intersection. Other than that, all sidewalks would be waived. I would recommend approval of this waiver as well.

Commissioner Nix: Move approval.

Commissioner Shetler: Second.

President Musgrave: All those in favor?

All Commissioners: Aye.

President Musgrave: The motion carries.

John Stoll: The other item I have is a request for approval of a right-of-way engineering and acquisition services agreement with Clark Dietz, Incorporated for the Green River Road and Millersburg Road intersection project. This is in the amount of $207,000. I’ve reviewed it and the County Attorney has reviewed it and we’re both satisfied with the agreement. So, I would request approval of that agreement.

Commissioner Nix: Move approval.

Commissioner Shetler: I’ll second. A question, just to clarify, Clark Dietz was the engineering firm that did the study on the Green River–

John Stoll: The design.

Commissioner Shetler: –Millersburg? So, this is just a continuation of the same firm–

John Stoll: Right.

Commissioner Shetler: –just extending extra work and stuff? Alright. Thank you.

President Musgrave: We have a motion and a second. All those in favor?

All Commissioners: Aye.

President Musgrave: The motion carries.

John Stoll: That’s all I have.

Commissioner Nix: Thanks.

John Stoll: Thanks.

President Musgrave: Do any of the other department heads here have reports? Mr. Ziemer, I believe it’s yours.

Ted C. Ziemer, Jr.: I have all kinds of reports. First on the storage building, the bids, Empire Contractors, $161,750; ECI Construction, $118,500. Mr. Duckworth, are you going to take these?

Commissioner Nix: I make a motion we take the bids under advisement.

Commissioner Shetler: I’ll second.

President Musgrave: All those in favor?

All Commissioners: Aye.

President Musgrave: The motion carries.

Ted C. Ziemer, Jr.: Okay. I have a contract to be entered into between the county and the DADS program. It’s similar to a contract we entered into in 2005, except it’s with a different instructor, and the contract price is $25 more per five sessions than it was last year. It’s satisfactory for execution from a legal perspective.

Commissioner Nix: So moved.

Commissioner Shetler: Second.

President Musgrave: All those in favor?

All Commissioners: Aye.

President Musgrave: The motion carries.

Ted C. Ziemer, Jr.: Okay. I have a, the Health Department received a grant earlier, which was approved by you, for Childhood Lead Poison, and we now have an amendment to that grant, which will increase the amount of the grant by $581, to a new total of $22,746. That amendment is satisfactory for execution from a legal perspective.

Commissioner Shetler: So moved.

Commissioner Nix: Second.

President Musgrave: Mr. Ziemer, to the best of your knowledge, there’s funding in place for all of these?

Ted C. Ziemer, Jr.: Well, the grant, of course, is money coming--

President Musgrave: In.

Ted C. Ziemer, Jr.: –to the county. I’m told that there is for the DADS agreement that we just approved.

President Musgrave: All those in favor?

All Commissioners: Aye.

President Musgrave: The motion carries.

Ted C. Ziemer, Jr.: Okay, the next is a series of documents, and I’m just going to outline briefly for you what the process is. The county, well, let me first say that the city and the county are both interested in acquiring a new telephone system. The city is going to purchase its telephone system. The county, after consultation with County Council and County Commissioners, or a County Commissioner, it was indicated that perhaps it would be better if we considered leasing the equipment on a lease/purchase basis, rather than spending the entire amount of money up front to purchase the equipment. The way it will work, if this is all approved by the Commissioners, would be that an outfit called Key Government Finance is going to finance the purchase of the equipment through...well, the equipment, the installation of the equipment, a three year maintenance for the equipment, and the delivery of the equipment. They will finance all of that under a master lease/purchase agreement, which would be entered into between the county and Key Government Finance. Under that agreement, Key Government Finance would advance, roughly, there’s some cents involved, but $329,000 for the purchase, delivery, installation and three year maintenance of the necessary equipment for the new telephone system in the county. The county then, under this agreement with Key Finance, would agree to lease that same equipment for $329,000 from Key Finance, and in return for that would make lease payments over a period of 30 months. No, no, excuse me, over 60 months. The first 30 months of payments would be for $8,535, and the remainder of the payments would be for $4,754. Of course, the payments include interest, which is how Key Finance gets back the money that it’s advancing so that we can buy the equipment. We’re asked to consider entering into a master lease/purchase agreement with Key Finance, and then some subsidiary documents regarding that purchase agreement. There’s a document which describes the equipment being purchased, there’s another document describing the installation of that equipment, there’s a document describing the interest payments to be made, the payments to be made, and the manner of requisitioning the payments. Then, finally, there’s a document under which the $329,000, which is being advanced by Key Finance, would be paid to another entity of Key Bank, as escrow agent. The escrow agent would hold the $329,000, and they will advance proceeds from that amount against requisitions for payment issued by the county as the system is being received, delivered and installed. We have forms to accomplish that at the appropriate time. The equipment is being acquired from Cisco Systems in a relationship with Keller Schroeder in Evansville, and, so the payment from this escrow account will go to Cisco and Keller Schroeder for the purchase of the equipment. The equipment is going to be installed by an outfit called Berbee Information Networks Corporation. They are going to install the equipment for $62,500. That installation fee will also be paid out of the escrow account when the installation is completed. So, that’s the Key documents. Then, we have an agreement, which you have before you, to be entered into between the county and Berbee Corporation. This is kind of a master agreement which would cover any future acquisition of either product or services from Berbee Corporation. Right now the only thing that we’re acquiring from Berbee are services in the form of the installation services for the equipment that’s covered by the Key Financial agreements. So, you’ll have before you to sign a master agreement with Berbee, it has no financial consequences at all, other than having in place a document under which we can acquire equipment or service, I mean, product or services from Berbee in the future. Then, there is another document to be entered into between the county and Berbee, which is called a statement of work. Under the statement of work it spells out that initially the work to be done by Berbee for the county is the installation of the telephone system that we’re acquiring from Cisco and Keller Schroeder, and that they will install that for $62,500, which is the amount that’s going to be reimbursed by the escrow agent to Berbee after they complete the installation. Finally, to complete the installation, we need some assistance from AT&T, and, let me see here where I’ve got that agreement. Yeah, it’s an AT&T network services agreement, and that agreement is going to be entered into between the city and the county, and under the terms of that agreement in return for these network services that we’ll get from AT&T, the cost for that will be $1,695 per month, which will be split equally between the city and the county, or $847.50 per month for a period of 36 months. In addition to that there’s a non-recurring charge of $6,600, which is being waived by AT&T. As to funds being in place, under this whole plan, the first payment to be made to Key Finance is not due until March the 8^th, if this is approved today, until March 8, 2007 in the amount of $8,535.55. Subsequent payments will be made in that same amount throughout the remainder of 2007. So, January, February, March we need, there has to be appropriated ten times $8,535.50, which is roughly $85,355 for payment of those lease payments throughout 2007. I have no idea whether it’s appropriate, will be appropriated or budgeted or not, though I am informed that if the County Council appropriates a telephone budget similar to the telephone budget that they have appropriated in the past with savings that are going to result from this new telephone system over what we were paying for the old telephone system, there should be funds available to make these payments, plus the payments that are required to be made to AT&T under the networking agreement with them. Having said that, I told you about everything I can about these documents, and you have them before you for execution today, and I would be happy to try to answer any questions you might have.

President Musgrave: Bottom line, city and county are getting a new phone system. The city is paying cash for theirs and we’re lease to purchasing ours. This phone system, if I remember the conversations I’ve had with CIO Matt Arvay, is now taking us from an analog world to a digital world.

Ted C. Ziemer, Jr.: You just lost me.

President Musgrave: We’ll be able to do things with our phone system that we don’t currently have the capability for. Simple things like an employee moves from this desk to that desk, their phone number gets to go with them, and the CIO staff will be making those changes. We will no longer call our phone service provider, whoever they may be, and wherever they may be. We will be able to do things like have everybody’s phone, everybody’s phone have, be capable of taking voice mail. We will be able to forward voice mail from person to person, which we cannot do at all now. We will be able to track calls. We’ll be able to find out what number called you, what numbers you are calling. We’ll be able to log all of those, if we so desire. So, there’s a great deal more accountability with this phone system. If I remember everything you told me, Matt, this one’s less expensive. We’re going to be actually saving money. So, doing more and saving money. Matt, unless you have anything that you would care to add to this.

Matt Arvay: I think you covered it.

President Musgrave: Okay.

Commissioner Nix: I’m just curious, the interest rate, do you know what that is that we would incur?

Matt Arvay: 4.77.

President Musgrave: 4.77?

Ted C. Ziemer, Jr.: What is it?

Matt Arvay: 4.77.

Ted C. Ziemer, Jr.: 4.77.

President Musgrave: Is there, are there any further questions or comments?

Commissioner Shetler: Well, yeah, along those lines, did we, I know that you, I assume that you sought competitive bids on the hardware itself?

Matt Arvay: Yes, that went through an RFP process–

Commissioner Shetler: Right.

Matt Arvay: –some time ago.

Commissioner Shetler: Then what about the financing? Did we seek bids on that as well?

Matt Arvay: No. Just the hardware, the equipment.

Commissioner Shetler: This Key Finance, are they local?

Matt Arvay: No, they’re a subsidiary of Cisco, if I’m speaking that correctly. They are closely affiliated with Cisco.

Commissioner Shetler: Okay, and, so, because that 4.77 does seem to be a good rate for that short period of time. Although, being a county there may be some tax savings that are had there as well, I would imagine.

Matt Arvay: There was another local group that, I can’t recall their name off the top of my head, but they could not compete with that rate.

Commissioner Shetler: Okay, so we did check that out to make sure that–

Matt Arvay: Yes. I mean, I didn’t check it through all the financing companies with the county, but there was one particular that could not meet that rate.

Commissioner Nix: Will this money be held in some kind of escrow, accumulating interest then? Is there a tradeoff on that?

Ted C. Ziemer, Jr.: Well, it’s going to be held a very short period of time. This installation is estimated to be completed within the next 60 days. So, the money is going to come into that account tomorrow, and, yes, it will be earning interest in the escrow account, which accrues to the benefit of the county. At the end of the, when all of the funds in the escrow have been paid, as appropriate, any balance remaining, because of interest, will apply against our rent payment due Key Bank.

Matt Arvay: Yeah, it won’t be within the next 60 days.

Ted C. Ziemer, Jr.: Oh.

Matt Arvay: It will be more like six months.

Ted C. Ziemer, Jr.: Oh, okay.

Matt Arvay: We hope. I mean, three to six months.

Ted C. Ziemer, Jr.: Well–

Matt Arvay: 60 days is very aggressive.

Ted C. Ziemer, Jr.: I don’t know. We’ve got this installation period of time that you and I have talked about, and I understood it was...actually, I didn’t understand that it was going to take six months.

Matt Arvay: Well, I don’t think it’s going to take six months, but that’s why we asked for a six month deferment, to buy us that time.

Ted C. Ziemer, Jr.: Right.

President Musgrave: So, when will the phones arrive? The city’s are arriving when?

Matt Arvay: Well, they’re at Keller, with the approval they will be here within a couple of weeks.

President Musgrave: Okay.

Matt Arvay: We have the statement of work, and with the approval of the Berbee contracts, both statements of work for the city and county will be approved–

Ted C. Ziemer, Jr.: And they’re ready to begin installation immediately.

Matt Arvay: Yes.

President Musgrave: Outstanding.

Commissioner Nix: What’s the, what would you anticipate from start to finish, the duration of the process from the time we start this process to the time we finish it?

Matt Arvay: I think installation, three to four months.

Commissioner Nix: Okay.

Matt Arvay: There’s a lot of phones.

Commissioner Nix: How many phones do we have?

Matt Arvay: You know, I–

Commissioner Nix: I don’t mean to put you on the spot. I’m just–

Matt Arvay: The current, the old SBC contract that we’re taking to the Centrex minimums, and, I mean, they’re like, I wish I had it.

Commissioner Nix: That’s alright. That’s fine.

Matt Arvay: Everything in the Civic Center, the Courts Building, everything is down here, as well as a few, at your determination, offsite locations would be (Inaudible).

Ted C. Ziemer, Jr.: Matt, I just do want to ask you one question, because I want to be sure. It’s the, I probably wont’ be able to find it now, the document, but it’s this period during which we must get it installed, 15 percent within the first–

Matt Arvay: Yeah, we talked about that.

Ted C. Ziemer, Jr.: You assured me that that was not going to be a problem.

Matt Arvay: Yeah, that was actually the–

Ted C. Ziemer, Jr.: If it were, we’d have some arbitrage problems.

Matt Arvay: You had mentioned there is a percentage of the money that had to be spent, or acquired, and with all the equipment being the majority of that money, which will be here within two weeks, that will cover that 15 percent quite easily. Out of the $329,000 there’s over $200,000 in equipment.

Ted C. Ziemer, Jr.: Yeah, okay, just bear with me a second. Talk about something else.

Commissioner Shetler: While you’re looking for that, Mr. Ziemer, maybe I did have another question. On the AT&T side of it, you said that money is going to be split between the city and the county?

Matt Arvay: Yes.

Commissioner Shetler: Do we have the same amount of phones?

Matt Arvay: No, what they are is the connectivity pipes–

Commissioner Shetler: Right.

Matt Arvay: –if you will, for the corporate offices of SBC.

Commissioner Shetler: Okay, so it’s not by unit or anything like that?

Matt Arvay: No, what we’re trying to anticipate is the quantity of calls that would go through those pipes at any one time.

Commissioner Shetler: I’m assuming this is going to be like at the Sheriff’s Department, the County Highway, and all the other–

Matt Arvay: Well, the Sheriff has their own identical type system, but on a smaller scale right now. What I will be doing is hopefully working with the Sheriff and talking about what we call clustering the system. Currently they don’t have any fail over as far as redundancy in their phone system the level of what we’re doing here. There is a way we could take advantage, or offer them to cluster with us, in case they have a failure out there, they could roll over to our core components here.

Commissioner Shetler: Alright, thank you.

Ted C. Ziemer, Jr.: I guess, I was thinking ahead for the 60 days. What it says is;

“15 percent will be completed at least within six months. 60 percent will be completed at least within one year, and 100 percent at least within 18 months.”

And you’re saying it’s all going to be done in three or four months, so we’re well ahead of that game.

Matt Arvay: Worst case scenario, the six month deferred that we worked out.

Ted C. Ziemer, Jr.: Thank you.

President Musgrave: Okay.

Matt Arvay: Thanks.

President Musgrave: Is there a motion to approve all the contracts and documents that Mr. Ziemer outlined?

Commissioner Shetler: Could you repeat it?

President Musgrave: Yes.

Commissioner Nix: Could you go over that one more time?

Ted C. Ziemer, Jr.: No, I can’t, but Madelyn has them.

President Musgrave: Is there a motion?

Commissioner Shetler: So moved.

Commissioner Nix: Second.

President Musgrave: All those in favor?

All Commissioners: Aye.

President Musgrave: The motion carries. We would like to have our new phones right away.

Matt Arvay: Okay.

President Musgrave: Great. Ted, did you have anything further?

Ted C. Ziemer, Jr.: No.

President Musgrave: Mr. Rector?

Dave Rector: Good afternoon, Commissioners, Dave Rector, Building Authority. Just wanted to update you, we received our quotations, bid requests in on the signage for the Centre last Friday. We had sent out requests to Alvey’s, Ad Craft and Custom Sign. Alvey’s did not respond, Ad Craft’s response was incomplete, which leaves us with Custom Sign. For four signs, each one being $9,698, for a total of $38,792, fully installed, electrical and everything. I would recommend to our board that we award that to Custom Sign, once we get the variance from the BZA, because of the way the Centre is zoned, it’s CO-2, it only allows 200 square foot of signage. We are currently at 154 square feet, so we will go over the signage. We submitted the variance request yesterday. That will be on September 21^st when that’s approved, then I’ll get in the order and we can get going.

President Musgrave: You mean, if that’s approved. We don’t want to anticipate.

Dave Rector: I’m thinking positively.

President Musgrave: So, is there a motion to award the bid to the low bidder, pending our successful application at the Board of Zoning Appeals?

Commissioner Shetler: You said Ad Craft had not completed?

Dave Rector: They submitted a bid for signage only, not installed.

Commissioner Shetler: Okay.

Dave Rector: Our bid request was for a turnkey project, all electrical requirements, installation provided, and theirs was for signage only, and noted, specifically, price does not include running necessary electrical. Custom Signs was for the complete installation.

President Musgrave: That’s very attractive. Is there a motion?

Commissioner Nix: So moved.

Commissioner Shetler: Second.

President Musgrave: All those in favor?

All Commissioners: Aye.

President Musgrave: The motion carries.

Dave Rector: Thank you all.

Commissioner Nix: Thanks.

President Musgrave: And, you and I had toured the Centre, after some complaints were made regarding rug cleanliness, painting on the floor surfaces, and maybe there were a couple more, but I don’t remember them. Would you like to give an update on one of those projects?

Dave Rector: We’ve done quite a bit over there from a housekeeping standpoint. We’ve gone through and totally painted the exhibit hall, a bunch of the corridor, a bunch of the upstairs concourse, the floor in the auditorium where it was peeling up we scraped and painted that, all in the back where the paint was peeling up in the corridors. We didn’t repaint that, what we did was a polished, concrete system, Commissioner Nix may be familiar with, and it really looks nice now. We’re about finished with it. We have found some surplus carpet that matches what was laid initially, we’re going to get that stripped in and spliced in somehow to make it more attractive. The dressing rooms are complete, that we did a couple of months ago. The next project coming in, the bids are due this Friday, will be the meeting notification system, and I think we’re pretty well coming down to all of our CIP items. The pipe and drape system is in, the furniture is in. The ice tea pitchers and silverware, those things, they’ve got a term for them, but that’s all in. So, we’re moving along real well on those projects you all approved earlier in the year.

President Musgrave: Okay. Glad to hear it.

Commissioner Nix: While you’re at it, if you could just give us an update on the maintenance facility out at the new jail?

Dave Rector: It’s moving along.

Commissioner Nix: Okay.

Dave Rector: The roof was put on yesterday, and is near complete, the electrical’s being run, we should be in there in another month.

Commissioner Nix: Good. Thank you.

President Musgrave: In case somebody asks at Council tomorrow, we are still paying rent on the old jail–

Dave Rector: Yes.

President Musgrave: –and you were going to do some preliminary bid work for demolition, where does that stand?

Dave Rector: The bid package for that is near completion, was put on hold due to a couple of meetings that Commissioner Nix, Chief Williams and I have had with the judges regarding possibly totally abandoning that area for holding cell purposes and building a new holding cell/sally port area. We met again yesterday with the judges, they approved and liked what they’ve seen. Commissioner Nix and I need to meet to review that. If that’s the case, we can totally leave that holding cell area up there, and then that area could be used for part of the new, proposed expansion. So, we put the other project on hold until this decision was made, and once we get through that, I’ll be coming to you to give you an update on what the next step might be.

Commissioner Nix: One of the alternates was to utilize a small portion of the space here, a secure space, and the bridge going across, and that looks like now that’s not necessarily the best scenario. So, I think what we’ve come up with is something that’s going to work better for transportation of inmates and security. I think it’s something the judges, and I personally like myself. That’s keeping everything over on that side.

Dave Rector: Well, what we got into approximately forty years ago when the building was built, I don’t think there was any thought that the jail would be moving, that the piping is all connected, the sanitary. We try to disconnect this area, it’s still connected to that, the electrical circuitry. We’ve since found out that the heating and ventilating on the second floor of the jail actually feeds the first floor of the building. The third floor of the jail feeds the second floor, and trying to just isolate that one area for holding purposes was not fitting real well. Let alone, the problem that you’re all aware that we’ve had in the past with flooding, so.

President Musgrave: Well, I know that top of Council’s mind will be, “Well, that’s wonderful. So, are you coming back for money next year?” The money part is what will be their curiosity. Do you have any indications on that?

Dave Rector: I really think it would probably be inappropriate to try to start talking money at this point–

President Musgrave: Okay.

Dave Rector: –without any engineering estimates or bids. Because–

President Musgrave: It’s too soon to talk about money and project time lines?

Dave Rector: It’s too soon to talk about money.

Commissioner Nix: And from a timing standpoint, and we discussed this over the last few months, we wanted to wait and give it some time to see how this transportation thing was going to work out before we really could pin down what the needs were going to be for the Sheriff’s Department, for transportation, and I think we’ve done this enough now and we’ve got video arraignment up, and now we know the right moves to move forward with this. So, I think it’s prudent that we waited until now to do this.

President Musgrave: Okay.

Dave Rector: It’s somewhat of a cumbersome process, but I think we’re going about it in a procedural way.

President Musgrave: Alright.

Dave Rector: Thank you.

Commissioner Nix: Thanks.

President Musgrave: Thank you.

President Musgrave: Is there any new business?

President Musgrave: The only old business that I have, if the Commissioners have any others, to say that your staff has worked very hard today to finalize and put stickers on 1,400 envelopes?

Marissa Nichoalds: Roughly.

President Musgrave: To get our invitations for the Southwestern Indiana Economic

Development Workshop, that’s what we’re calling it now, which will be held on August 31^st in the morning over at the Centre. I would also like to thank Aztar, Aztar donated some graphic arts production work, and I believe they’re also going to do the printing at no charge, in order to have this economic development workshop. Again, the public is invited. Lieutenant Governor, Becky Skillman is coming to be the keynote speaker at lunch. The workshop is free, and the lunch will cost $17. I understand that SMG is not even making any money off of it. They cut their prices to the bone to deliver a good meal. We’ll have to have reservations if you intend to come for lunch. It would be nice to have your reservation to come to the workshop, so that we know how many handouts to make copies for. So, again, this is done, it’s going to go out in the mail probably tomorrow. I would like to thank the staff and Aztar for all of the help that they’ve given me. And several other people too. Let me not forget Connie Fowler of the Indiana Economic Development Commission Southwest Region, Jim Holderread, the acting director of Vision-e, and Ron Keeping at Vectren, their economic development director, they have joined me as a committee to put this together. So, I thank them for that. I put you two on a panel at 11:30, along with Lloyd Winnecke, the County Council President. We’ve asked the Mayor, the Mayor will either come or send someone. So, we’re going to have a good turn out, and there’s several other speakers as well. So, I thank you. Look forward to seeing everybody. Any other old business?

President Musgrave: Any public comment?

President Musgrave: Is there a motion to adopt the consent items?

Commissioner Nix: So moved.

Commissioner Shetler: Second.

President Musgrave: All those in favor?

All Commissioners: Aye.

President Musgrave: The motion carries. Motion to adjourn?

Commissioner Shetler: So moved.

Commissioner Nix: Second.

President Musgrave: All in favor?

All Commissioners: Aye.

President Musgrave: We are adjourned.

(The meeting was adjourned at 4:08 p.m.)

CONSENT ITEMS:

Employment Changes:

County Highway (1)                            VCCC (4)                                  Auditor (1)

Sheriff Office (2)                                 Surveyor (1)

Travel Requests: Health Department (2)

Commissioners:

American Medical Response: Quarterly Report: 2^nd Quarter 2006

Department Head Reports:

Burdette Park                           County Engineer                       County Highway

Ozone Officer                           Supt. Of Bldgs.                         Veterans Service

Those in Attendance:

Cheryl Musgrave                      Bill Nix                                      Tom Shetler, Jr.

Bill Fluty                                    Ted C. Ziemer, Jr.          Marissa Nichoalds

Madelyn Grayson                     Mike Duckworth                        John Stoll

Matt Arvay                                Dave Rector                             Others Unidentified

Members of Media

VANDERBURGH COUNTY

BOARD OF COMMISSIONERS

Cheryl A.W. Musgrave, President

Bill Nix, Vice President

Tom Shetler, Jr., Member

Recorded and transcribed by Madelyn Grayson.