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Vanderburgh County Board of Commissioners April 26, 1999
President Jerrel: I'd like to call
the Vanderburgh County Commissioners' meeting to order. At this time I
would like to introduce to you the people before you. The far right, when
he returns, is Tony Greubel who is the Superintendent of County Buildings;
Joe Harrison, Jr., our County Attorney; Commissioner Pat Tuley; on my far
left, Charlene Timmons, our Recording Secretary; Suzanne Crouch, County
Auditor; Commissioner Richard Mourdock; and my name is Bettye Lou Jerrel.
I would like to ask you to join me in the Pledge of Allegiance.
President Jerrel: The first item on the agenda is the approval of the minutes of April 5th and April 12th. Tony Greubel: No, that's a mistake. Commissioner Tuley: No, it's the 19th only. President Jerrel: Why did I say that? Commissioner Tuley: That's because you had the draft copy which was incorrect. President Jerrel: Approval of the minutes. Commissioner Mourdock: I'll move approval of the minutes of the meeting of April 19th. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: And the certification of the Executive Session. We met at about 4:40 until 5:45 and discussed personnel and property leases. Commissioner Mourdock: And I'll move approval of those summary minutes. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: We're now going to open bids. I need approval to open bids for the repair and repaving of various county roads. Commissioner Mourdock: I'll move approval of opening bid VC99-04-01 for repaving of various county roads. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: Next on the agenda we have the renewal of the Cooperative Extension Service Centrex phone agreement. Kelly Culiver: Thank you. I'm Kelly Culiver with VanAusdall & Farrar. The Centrex agreement with Ameritech for the Cooperative Extension office is up for renewal on May 5th. I had submitted to Tony what the options were with Ameritech and I believe he said that the Commissioners, I believe, had approved-- Tony Greubel: Yeah, a 60 month agreement. President Jerrel: We just can't really go out any further. Kelly Culiver: Oh, well that is fine. I mean, you've got several options there. President Jerrel: Right. Kelly Culiver: And at the end of that time, you know, we can look at it again and then see what you all feel comfortable to do. President Jerrel: Well, that was the reason. Kelly Culiver: Oh, that's fine. Commissioner Mourdock: Joe, did you look over the agreement? Joe Harrison, Jr.: I just glanced at it. It looks okay as long as that is what you all want to do. President Jerrel: Uh-huh. Is there a motion to approve? Commissioner Mourdock: I'll move approval of the Advanced Centrex Letter of Election and Letter of Agency for Vanderburgh County Cooperative Extension. Commissioner Tuley: Second. President Jerrel: So ordered. Kelly Culiver: Thank you. President Jerrel: Okay, thank you.
President Jerrel: Jerry Bryan for awarding of VC99-15. Jerry Bryan: Good evening. I'm Jerry Bryan, the Purchasing Director for the City/County of Evansville. The proposal in front of you is the jail management application which is a computer upgrade, Vanderburgh County #99-15. We bid three sources, Perceptics Corporation, Epic Solutions and Spillman Technologies. Spillman Technologies was a no bid. I understand that these two vendors that we were to choose from had a demonstration before a jail computer selection committee and the vendor that was selected was Perceptics Corporation. I have done the tabulation and it is checked by the Controller's Office, Glen Barnes is the finance officer, and from a standpoint we recommend Perceptics Corporation at $154,333. I'm not familiar with the computer system and Eric Williams from the Sheriff's Department is here and would like to give you an overview for what you are actually getting for this amount of money. Eric. Eric Williams: Good evening, Eric Williams, Chief Deputy, Sheriff's Office. I don't know that I need to give you an overview or not or answer any specific questions. I can do either. I think most of you are pretty familiar with what has been going on and the steps we've been taking. President Jerrel: I know that the difference between the low bid and the high bid were some specifics that were new items that really hadn't been put in the mix that you thought...would you want to just describe those? Eric Williams: Well, we sent the bid proposal to probably a dozen or so computer vendors, jail management software vendors. Two of them chose to respond. Spillman was one we kind of expected, but chose not to. The two that did respond and responded properly varied by almost double. Epic Solutions was in the $360,000 ballpark and Perceptics was around $150,000. In dealing with these they all sell modules and packages and this $150,000 is not set in stone. The Council has given us $360,000 for this project. We don't expect to go anywhere near that money once we get the statement of work done and tune it out and get everything done it will probably stay close to this number, but there were a lot of differences. I would say the majority of the differences between the two were bells and whistle type things. After the committee I established reviewed both of them, saw demonstrations, they felt very comfortable with Perceptics' product that it performed the functions we needed. It still looks nice, it's client server based. It's ODBC compliant which means that we should be able to integrate it with courts at some time, with the future record's management package which is in the works, with the CAD when it gets upgraded. We feel very comfortable with it. There were a couple other strong things about Perceptics. They are based out of Knoxville, Tennessee so they are close enough I can drive down there if I have to to talk to them whereas the other company, as in the past, is based out of California and that makes it a little difficult to do face-to-face meetings with them. They have quality maintenance agreements. They're a pretty sound company. They've been in business long enough and we've talked to plenty of other people that have dealt with them that liked their product and think it does what they need it to do. The other big difference between the two main vendors was Epic Solutions has incorporated into their package a mug shot imaging system which would have meant had we gone with them their equipment was all proprietary. We recently just purchased a mug shot imaging system. That would have required basically us discontinuing that and installing a whole new system. The Perceptics system will integrate with what we already have so we thought that was a better use of the funds and the equipment we have in place. President Jerrel: I would like to compliment Eric on this because we struggled with a lot of these issues with software and the very fact that this company and this software both has a track record. The other one had never been implemented completely for a period of time that you could have evaluated it and sometimes those whistles and bells don't work as well as you would like for them to. I compliment you all for going with a product you feel like will work. Eric Williams: And I don't want to talk negatively about the other vendor. President Jerrel: No. Eric Williams: Epic Solutions has a fine product, but our committee put it pretty well in we were looking at a Rolls Royce and a Chevrolet. The Rolls Royce when it is running looks great, does a great job and runs super smooth, but when you need parts and labor and things like that it is very difficult to come by and hard to locate the people that are qualified to work on it. Whereas the Chevy you can get parts anywhere for them, they're pretty dependable and they've been around for a long time. So that is kind of how we looked at it. President Jerrel: Well, anyway, I thought it was well done. Commissioner Tuley: You know, I think it is complimentary to your department that you guys, even though you had a lot more money, chose to get what you needed and stay well under that budget, so I think that speaks well for your department. Eric Williams: We like to think we're a frugal administration. Commissioner Mourdock: That sounds like a campaign theme! Anytime you have eight people on a committee dealing with technical information and they agree unanimously, which is what is quoted in your note, I think you would be pretty foolish not to support that. President Jerrel: Well, and someone would of had a heart attack over there if they had thrown that mug shot imaging we just got away. Brad Ellsworth: I was afraid of that. President Jerrel: Yeah. Commissioner Mourdock: I'll move approval of the award of VC99-15, the jail management application, as recommended by Jerry Bryan and the Sheriff's Department. Commissioner Tuley: Second. President Jerrel: So ordered. Jerry Bryan: Thank you.
President Jerrel: The next item on
the agenda...are you ready yet? Do you want me to keep going? Okay. Is
there anyone here that wishes to speak to the Commissioners on an issue
other than drainage, because that is the next meeting we go into, at this
time?
President Jerrel: If not, I'll go on and begin with the County Engineer while the Attorney opens the bids. John Stoll: I've got a change order on the State Road 62/Cross Pointe project. This is the final change order on the project. It is for an increase of $12,200.15. The project is completed and this is just to cover the balance of the increases that were brought about in the project between the time that it was originally bid and the time that the project was awarded. Originally those were estimated to be about $19,000 of increases according to Bernardin Lochmueller who designed the project. The end result it turned out to be about $22,000 so they were in the ballpark and it is recommended that this change order be approved. Commissioner Mourdock: I heard all that except which project. John Stoll: Cross Pointe and Morgan. J.H. Rudolph is the contractor. Commissioner Mourdock: I'll move approval of the change order as recommended by the County Engineer. Commissioner Tuley: Second. President Jerrel: So ordered. John Stoll: The next item I've got is also a change order. This is on the Daylight sewer project. It's for an increase of $711.28. The need for the change order arises from an error that was on the plans. Due to all the changes that were going on back when the Phoenix Commerce Center was being designed and then eventually it was dropped there were numerous changes made to the sewer plans and when those changes were made there was a wrong elevation established on a pump station. It was two and a half feet off. Don Adler with Three I Engineering verified that, yes, they did have the incorrect elevation on the pump station. In order to raise it the $711.28 is what Peters Contracting says is required. It's recommended that this be approved. Commissioner Mourdock: Just want to be sure. The engineering firm that did the work-- Commissioner Tuley: Made a mistake. Commissioner Mourdock: --made a mistake? John Stoll: Right. They had a wrong elevation and it was two and a half feet too low on the pump station, so in order to bring it up to the elevation that is required on that pump station Peters Contracting is requiring another $711. Commissioner Mourdock: Did we over excavate a bunch to get to it or had we gotten along that far before we realized it was too low? John Stoll: This came about just in the past couple of weeks, so this is just adding another section on the top of the pump station, so it is not...the excavation was already done and the pump station is in. Commissioner Mourdock: There is nothing mechanical affected other than the elevation? John Stoll: Correct. Commissioner Mourdock: I got to ask, John. Logic tells me if the engineering firm made the mistake why are we paying for the mistake based on their work? John Stoll: Do we have any provision to get that back? I mean, I wasn't involved in the design contract. That was something that was done through DMD. I can get with Joe and we can delay this until I check into it. Commissioner Tuley: It's not a lot money, but it is more the point and I think it is worth checking out. Commissioner Mourdock: Yeah, I do too. John Stoll: Okay. Commissioner Mourdock: I would ask that we defer this to have it reviewed with DMD. Commissioner Tuley: I'll second. President Jerrel: So ordered. John Stoll: The final item I've got is a sidewalk waiver request for Shanes Pointe Subdivision. This is an eight lot subdivision on the southeast corner of Red Bank and Upper Mount Vernon. There are no other sidewalks anywhere around this area and it is recommended the sidewalk waiver be approved. Commissioner Tuley: Where was it at, Red Bank and what? John Stoll: And Upper Mount Vernon. Commissioner Tuley: There are no sidewalks, that's right. That's the little eight lot-- John Stoll: Right. Commissioner Tuley: Yeah. Commissioner Mourdock: I'll move approval of the sidewalk waiver request as recommended. Commissioner Tuley: Second. President Jerrel: So ordered. John is going with me Wednesday and we're preparing a packet for Council of all the projects that we're working on at various places. JP is getting them together for us. John Stoll: Right. Thanks. President Jerrel: Thank you.
President Jerrel: Erik's daughter is performing tonight. He was here and left his report and-- Commissioner Tuley: You just want to have it accepted into the record? President Jerrel: Right, so if you want to accept those reports. Commissioner Mourdock: I'll move we accept the County Garage report into the record. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: Are you ready yet? Joe Harrison, Jr.: Yes. The first
item I have relates to the opening of the bids on VC99-04-01. It's the
repair and repaving of various county roads.
I would ask that the Commissioners take these bids under advisement and review them for their responsiveness. Commissioner Tuley: Joe, who was the first one? I missed the name. Joe Harrison, Jr.: Gohmann Asphalt & Construction of Clarksville. Commissioner Tuley: Okay. Joe Harrison, Jr.: The third one...or second one is E & B Paving and then J.H. Rudolph is the third one. Commissioner Tuley: I move we take these under advisement as recommended by the Attorney. Commissioner Mourdock: Second. President Jerrel: So ordered. Joe Harrison, Jr.: The other item I wanted to bring up has to do with the purchase of the kitchen equipment over at The Centre. Originally the Commissioners approved close to $700,000 worth of expenditures for kitchen equipment over in The Centre. According to the Building Authority there is a need for an additional $38,000. The pricing for those items apparently went up at the beginning of the year and those prices are good apparently only until May 1st, so I would ask that the Commissioners approve another $38,000 out of Food & Beverage funds for that purpose for the purchase of kitchen equipment by the Building Authority. It is possible that not all the items that are being considered for purchase will be purchased, but we just want to have sufficient enough funds that if that is in fact necessary that there will be sufficient funding for that purpose. President Jerrel: Can you include that in a motion that the review of these will be done by Sandie Aaron with Steve Utley on the needs? Commissioner Mourdock: Yeah, I'll be glad to put that in the motion. I just want to make sure that we do it in such a way...Ms. Aaron can't make the call on behalf of the county, so all we're really acting on is the funding of the specific items she will bring back to us at another time. Joe Harrison, Jr.: That's correct. Commissioner Mourdock: Okay, in that case I move the approval of the funding as requested pursuant to review between Sandie Aaron and Steve Utley. Commissioner Tuley: Second. President Jerrel: So ordered. If necessary I might want that part of the minutes. Okay. Joe Harrison, Jr.: That's all I have. President Jerrel: Okay.
President Jerrel: Okay, let's see. Superintendent of County Buildings. Tony Greubel: Yeah, late this afternoon three grant applications were dropped off. Two by the Prosecutor. Sandie was able to look over them late this afternoon and everything is correct on them with the line items and everything. At the last minute Chief Williams dropped off a grant application for the Domestic Violence Sexual Coordinator...Domestic Violence Case Coordinator, that Deputy Stefanich. And anyhow, Sandie wasn't able to verify that, but the local match is In-Kind by the Vanderburgh County Sheriff's Department and then looking over everything all the fringe benefits and the salary comes from the federal funds. If you would like maybe if we could approve upon and then sign it if Sandie verifies the salary ordinance tomorrow. It only needs to be signed by the President of the Commission. President Jerrel: So you have three Prosecutor grants and one Sheriff? Tony Greubel: Two Prosecutor-- President Jerrel: Two Prosecutor and one Sheriff. Commissioner Tuley: The Prosecutor has been reviewed by Sandie. Tony Greubel: Sandie, that's right. President Jerrel: I did go over both of them and there were a couple of differences from our personnel, so we had them-- Tony Greubel: Yeah, those are the correct ones, yeah. So if you would like-- President Jerrel: Put them in the signature file. Commissioner Mourdock: Okay, I'll move we put the grant requests mentioned by the Superintendent of County Buildings in our consent item file for signature this evening. Commissioner Tuley: Did you want the last one...go ahead and approve subject to verification by Sandie? President Jerrel: Yeah, we can do them all. Commissioner Mourdock: Okay, I'll amend the motion to include that last comment. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: Okay, we do have a Burdette Park, but they were not going to be able to be here. We have a Soil & Water and an Ozone Officer report, so if you could move on those items. Commissioner Mourdock: I'll move acceptance of the three reports mentioned. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: Under the consent items are there any questions or is there a motion to approve those? Commissioner Mourdock: I'll move approval of the consent items as filed. Commissioner Tuley: Second. President Jerrel: So ordered.
President Jerrel: You have your meeting
list included.
President Jerrel: Is there anything under old business? Commissioner Mourdock: Just on the scheduled meetings, just as a point of question, the fifth Monday in May is May 31st which is the official holiday. Do we wish to act to cancel this meeting? The Civic Center will be closed that day. President Jerrel: I think we could cancel that fifth meeting completely because there really...we won't have any drainage or zoning. Is that alright with you? Commissioner Tuley: I wasn't going to be here anyway. I'm going to be in Florida so you guys do what you want to. Commissioner Mourdock: Somehow it doesn't seem right, Pat. I'll move then that we publish notification that we will not be having our normal weekly meeting on May 31st. Commissioner Tuley: Second. President Jerrel: And I'll say so ordered. Is there any other old business? Commissioner Mourdock: One just bit
of old business as an update. In fact, a couple of things, I guess. First
of all I will be meeting next week with some folks from SIGECO on the new
access road south of Azteca going across the new Matrix building that we're
getting the right-of-way finally squared away there. As I think you know,
Bettye Lou, the state did give us the extension up there for another six
months to get that done pursuant to the grant request from DMD and I met
this week with DMD folks on that. Also, on our ongoing ozone I am going
to be out of town the rest of this week and be in Washington, DC and Congressman
David McIntosh has been down here a couple of times and with one of his
committee assignments he has an interest in the ozone issue. He is interested
in having a congressional oversight hearing here in town on the EPA ozone
rulings. So I'll discuss that with him and we'll see where that goes.
President Jerrel: Oh, I was going to bring this up under new business so, Charlene, wherever you want to put this. I received a call this afternoon late from a member of the IDEM staff about Thursday evening's meeting on ConAgra's permit at Plaza Park School. Janet McCabe will be here. Tim Method will be here. I think Tim Method is now acting director or maybe he has been appointed director. Commissioner Mourdock: Maybe just over air. I'm not sure. President Jerrel: Yeah, I'm not sure either, but anyway, they will be down here at I think it's 6:00 p.m. I'll get you the correct time, but they were encouraging any Commissioners that could to attend. Along those same lines Tony and I met this morning with Graham Toft about the...am I saying that right? Tony Greubel: Uh-huh. President Jerrel: And one Commissioner from Posey County to begin plans for our regional committee. He is going to send us a letter. We did a lot of talking about, you know, just how to divide it up and he gave us a lot of ideas. He's going to put them in a letter and send them to us, but he would like to have some recommendations by the 3rd. That would be week after next. Will you be back on May 3rd? Commissioner Mourdock: The 3rd is next week. Commissioner Tuley: Oh, I'm not leaving until the end of May. President Jerrel: Okay, is that-- Commissioner Mourdock: Are you talking June 3rd or May 3rd? President Jerrel: May 3rd. Commissioner Mourdock: That's next week. Commissioner Tuley: Yeah, I'm not going anywhere. President Jerrel: Yeah, he gave us two weeks to get them done. Tony Greubel: Yeah, May 10th he is wanting them. President Jerrel: But we need to be getting some ideas and I'll send you a memo on some of the groups that were not really spelled out that he thought would be-- Commissioner Mourdock: I found an e-mail at my office this morning. Someone had read about it in the newspaper and asked to be on the committee. Someone with the technical background. President Jerrel: Right, and he gave us about five names of Evansville people that had contacted him when he spoke to the Rotary. Commissioner Mourdock: Really? President Jerrel: So we've got a pool to begin working from and then we talked a little bit about how to have the meetings and they kind of decided the first four meetings would be going around the horn. We would go, you know, maybe to Posey and Warrick and Gibson and then the remainder of the meetings we would hold in Vanderburgh County. Commissioner Tuley: When we were up there last week in Indianapolis Representative Weinzapfel said he would like to be considered for one of those appointments if he can be. President Jerrel: Well, sure. He would be coming from the Posey County-- Commissioner Tuley: He represents two of us. Commissioner Mourdock: Does he live there now? Commissioner Tuley: I didn't go there. I was up there with hat in hand trying to get something. President Jerrel: Well, wait until we get the letter from Graham because he really gave me some insight today into the kind of people that you need to have because it is an intensive working situation for about nine meetings. Tony Greubel: Seven. President Jerrel: Seven, seven meetings, and intensive, you know, because you're going to come up with and you're going to have to have...he said, you know, you need a core that you can depend on to be there. Commissioner Mourdock: Absolutely, yeah. President Jerrel: Or it won't work. Commissioner Mourdock: And it's a big group of people. It's going to be tough. President Jerrel: Yeah. So anyway, as soon as we get something he'll send copies to you, but maybe then we can get busy and go through some names. Anything else? Is there a motion to adjourn? Commissioner Mourdock: So moved. Commissioner Tuley: Second. President Jerrel: So ordered. The meeting was adjourned at 6:15 p.m. Those in attendance: Bettye Lou Jerrel Richard E. Mourdock Patrick Tuley Joe Harrison, Jr. Suzanne M. Crouch Charlene Timmons Tony Greubel Kelly Culiver Jerry Bryan Eric Williams Brad Ellsworth John Stoll Others unidentified Members of the media
Vanderburgh County
Bettye Lou Jerrel, President Richard E. Mourdock, Vice President Patrick Tuley, Member
Recorded and transcribed by Charlene Timmons. |
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